Purchasing and Solicitations - Doing Business with Us

Contact:

Purchasing and Acquisitions
e-mail: purchasing@tsl.texas.gov
phone: (512) 936-2774
 

Accounting and Grants Management
phone: (512) 463-6626
fax: (512) 475-0185

Doing Business with the Texas State Library & Archives Commission

The following information from the Texas State Library & Archives Commission (TSLAC) is provided to assist vendors in better understanding the agency's purchasing requirements and needs. We encourage vendors to review our agency's mission statement and determine how the business' available products or services can help us accomplish our purpose. Our agency purchases a wide range of library and educational products and/or services, including electronic resources used by various libraries statewide.

Products and services are procured by the TSLAC Purchasing Team. As a state agency, purchasing requirements are set by the State of Texas procurement laws. 

Required Sources

The agency must purchase products and/or services that are available from the sources listed below:

  • Texas SmartBuy, which includes Statewide Procurement Division (SPD) Term Contracts and TXMAS Contracts 
  • DIR Contracts, which offers technology (IT) related products or services up to $5,000,000
  • State Print Services, which provides print services from state agency print shops

Procurement Opportunities

Depending on the dollar amount of the purchase, the agency may solicit eligible vendors for procurement opportunities. To be notified of these opportunities, vendors are encouraged to register on the Centralized Master Bidders List (CMBL). Vendors must include a list of NIGP class and item codes related to the types of products or services offered by the business. These codes and the CMBL are used by the Purchasing Team to create a list of eligible vendors to send a notification about the procurement opportunity.  

Solicitations are posted on the Electronic State Business Daily (ESBD). To find postings specific to TSLAC on the ESBD, enter "306" in the Agency/Texas SmartBuy Member Number field. Postings are also listed in the Current Solicitation Opportunities section of this page.

Vendors are encouraged to review the solicitation documents thoroughly before submitting their response to the solicitation. 

Historically Underutilized Businesses (HUBs)

TSLAC will make a good faith effort to utilize Historically Underutilized Businesses (HUBs) in our procurements. These efforts can be through direct purchase from HUBs or participation as a subcontractor in a HUB Subcontracting Plan (HSP) with a prime vendor.  More information about statewide HUB program and HUB goals can be found on the Texas Comptroller of Public Accounts website

Vendor Communication

Vendors may want to share information about their products or services with TSLAC. Vendors are required to review the following notice before scheduling a meeting with the Purchasing Team or TSLAC staff about their products or services. 

Notice to Vendors Regarding Discussions of Potential Vendors Products or Services

Please note: Vendors may not communicate with TSLAC staff about upcoming or posted solicitations. All communication concerning solicitations must be sent to the Purchasing Team. Vendors may check this webpage or the ESBD periodically for upcoming solicitation opportunities. Communication outside of the Purchasing Team concerning a solicitation may disqualify the vendor from the procurement process and future procurements. 

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Contracts Exceeding $100,000

The Texas State Library and Archives Commission contracts for goods and services over $100,000 as mandated by Texas Government Code, Chapter 2054.126. Contracts will remain posted for the duration of the contract period.

The following table displays the contracts awarded by the Texas State Library and Archives Commission

Purchase Order Number Purchase Order Amount Vendor Description Beginning & Ending Date of Contract
306-16-8460 $389,500.00 Encyclopaedia Britannica, Inc. Subscription to eBook Resources for the TexQuest Program 6/15/2016 - 6/14/2017
306-16-8461 $559,000.00 TeachingBooks.net Subscription to the TeachingBooks.net Resources for the TexQuest and TexShare Programs 6/15/2016 - 6/14/2017
306-16-8462 $425,000.00 Cengage Learning, Inc. Subscription to the Science in Context Resource for the TexQuest and TexShare Programs 6/15/2016 - 6/14/2017
306-16-8463 $390,000.00 Cengage Learning, Inc. Subscription to the Gale Legal Forms Resource for the TexShare Program

7/1/2016 - 6/30/2017

306-16-8464 $139,000.00 EBSCO Information Services Subscription to eBook Package for the TexQuest Program 6/15/2016 - 6/14/2017
306-16-8468 $847,020.00 ProQuest LLC Subscription to STEM Resources for the TexShare Program 7/1/2016 - 6/30/2017
306-16-8491 $1,500,000.00 Cengage Learning, Inc. Subscription to K12 Resources for the TexQuest Program 6/15/2016 - 6/14/2017
306-16-8492 $1,000,000.00 Encyclopaedia Britannica Subscription to PreK-12 School and Spanish Reference Center Resources for the TexQuest Program 6/15/2016 - 6/14/2017
306-16-8493 $4,644,862.67 EBSCO Information Services Subscription to the EBSCO Core Collection of Resources for the TexShare Program 7/1/2016 - 6/30/2017
306-16-8499 $829,922.50 Cengage Learning, Inc. Subscription to the Gale Literature Collection Resources for the TexShare Program 7/1/2016 - 6/30/2017
306-16-8500 $697,000.00 EBSCO Information Services Subscription to the Learning Express Resources for the TexShare Program 7/1/2016 - 6/30/2017
306-16-8534 $129,594.00 Catapult Systems, Inc. CRM DBITS Services to integrate TSLAC's TLDD system into the current Grants Management System 9/1/2016 - 12/30/2016
306-16-8579 $374,298.00 Teton Data Subscription to Stat!Ref resources for the TexShare Program 8/1/2016 - 7/31/2017
306-16-8626 $595,000.00 Pronunciator LLC Subscription to the Pronunciator Resources for the TexShare Program 8/15/2016 - 8/14/2017
306-17-8001 $288,000.00 Middle Country Public Library Registration for Family Place Program for up to 24 libraries on dates to be determined. Cost is $12,000 per library 9/1/2016 - 8/31/2017
306-17-8013 $500,000.00 Exhibit Concepts Services to redesign the museum and exhibit space at the Sam Houston Center. 10/31/2016 - 8/31/2017
306-17-8015 $437,750.00 Cengage Learning, Inc. Subscription to the Health Reference Center for the TexShare Program; 3rd of four annual renewals from Contract # 306-13-8194 10/1/2016 - 9/30/2017
306-17-8017 $355,201.35 ProQuest LLC Subscription to ProQuest HeritageQuest Online database for the TexShare Program; 3rd of four annual renewals from Contract # 306-14-8016 10/1/2016 - 9/30/2017
306-17-8019 $265,225.00 Education Service Center, Region 20 Education partner to provide planning, implementation and evaluation of outreach, technical support and training on the K-12 DB Services; 3rd of six annual renewals from Contract # 306-14-8209 9/1/2016 - 8/31/2017
306-17-8020 $135,060.00 Amigos Library Services, Inc. TexShare Courier Program; 3rd of four annual renewals from Contract # 306-14-8000 9/1/2016 - 8/31/2017
306-17-8031 $375,000.00 Texas Facilities Commission Interagency Contract # 16-004-000 for the Facilities Management for the Shoal Creek facility 9/1/2016 - 8/31/2017
306-17-8086 $1,339,244.19 American Chemical Society Annual Subscription the ACS Resouces; 4th of four annual renewals from Contract  # 306-13-8148 1/1/2017 - 12/31/2017
306-17-8089 $2,064,521.79 OCLC Subscription to the WorldCat Discovery Resource for the ILL Program 9/1/2016 - 8/31/2017
306-17-8151 $114,000.00 TIBH Industries Temporary personnel services for Accounting Technician(s) from CPA Contract # 962-M3. 9/14/2016 - 8/31/2017
306-17-8353 $364,337.82 Texas Facilities Commission Interagency Contract # 17-048-000 for the soliciation and award of construction services for the historical buildings on the property of the Sam Houston Regional Library & Research Center in Liberty, TX. 3/6/2017 - 8/31/2017
306-17-8476 $138,000.00 Texas State Library & Archives Commission Interagency Contract # 6-18-306 for Records Management Services with the State Records Center. 9/1/2016 - 8/31/2017
306-17-8480 $1,000,000.00 Encyclopaedia Britannica, Inc. Subscription to PreK-12 School and Spanish Reference Center Resources for the TexQuest Program; 2nd of four annual renewals from Contract # 306-15-8001 6/15/2017 - 6/14/2018
306-17-8481 $4,807,432.86 EBSCO Information Services Subscription to the EBSCO Core Collection of Resources for the TexShare Program; 4th of four annual renwals from Contract # 306-13-8008 7/1/2017 - 6/30/2018
306-17-8482 $697,000.00 EBSCO Information Services Subscription to the Learning Express 3.1 & Job Accelerator Resources for the TexShare Program; 4th of four annual renewals from Contract # 306-13-8093 7/1/2017 - 6/30/2018
306-17-8484 $142,475.00 EBSCO Information Services Subscription to eBook Package for the TexQuest Program; 1st of four annual renewals from Contract # 306-17-8464 6/15/2017 - 6/14/2018
306-17-8486 $845,397.25 ProQuest LLC Subscription to STEM Resources for the TexShare Program; 1st of four annual contract renewals from Contract # 306-16-8468 7/1/2017 - 6/30/2018
306-17-8488 $425,000.00 Cengage Learning, Inc. Subscription to the Science in Context Recource for the TexQuest and TexShare Programs; 1st of four annual renewals from Contract # 306-16-8462 6/15/2017 - 6/14/2018
306-17-8489 $390,000.00 Cengage Learning, Inc. Subscription to the Gale Legal Forms Resource for the TexShare Program; 1st of four annual renewals from Contract # 306-16-8463 7/1/2017 - 6/30/2018
306-17-8490 $829,922.50 Cengage Learning, Inc. Subscription to the Gale Literature Collection Resources for the TexShare Program; 4th of four annual renewals from Contract # 306-13-8194 7/1/2017 - 6/30/2018
306-17-8491 $564,590.00 TeachingBooks.net Subscription to the TeachingBooks.net Resources for the TexQuest and TexShare Programs; 1st of four annual renewals from Contract # 306-16-8461 6/15/2017 - 6/14/2018
306-17-8495 $1,500,000.00 Cengage Learning, Inc. Subscription to K12 Resources for the TexQuest Program; 3rd of four annual renewals from Contract # 306-14-8491 6/15/2017 - 6/14/2018
306-17-8501 $389,500.00 Encyclopaedia Britannica, Inc. Subscription to eBook Resources for the TexQuest Program; 1st of four annual renewals from Contract # 306-16-8460 6/15/2017 - 6/14/2018
306-17-8578 $595,000.00 Pronunciator LLC Subscription to the Pronunciator license fo rthe TexShare program; 1st of four annual renewals from Contract # 306-16-8626 8/15/2017 - 8/14/2018
306-17-8625 $125,393.75 Texas Facilities Commission Interagency Contract for Minor Construction to provide services at the Shoal Creek facility 7/7/2017 - 12/31/2017
306-18-0004 $372,961.00 ProQuest LLC Subscription to ProQuest HeritageQuest Online database for the TexShare Program; 4th of four annual renewals from Contract # 306-14-8016 10/1/2017 - 9/30/2018
306-18-0011 $138,833.00 Amigos Library Services TexShare Courier Program; 4th of four annual renewals from Contract # 306-14-8000 9/1/2017 - 8/31/2018
306-18-0012 $273,181.75 Education Service Center, Region 20 Education partner to provide planning, implementation and evaluation of outreach, technical support and training on the K-12 DB Services; 4th of six annual renewals from Contract # 306-14-8209 9/1/2017 - 8/31/2018
306-18-0013 $437,750.00 Gale/Cengage Learning Subscription to the Health Reference Center for the TexShare Program; 4th of four annual renewals from Contract # 306-13-8194 10/1/2017 - 9/30/2018
306-18-0014 $277,434.95 Texas Facilities Commission Interagency Contract # 18-086-000 for Records Management Services with the State Records Center. 9/1/2017 - 8/31/2018
306-18-0018 $665,718.00 American Chemical Society Amendment to extend the service period for six months for ACS Legacy and Web Edition resources for the participating TexShare libraries; Original Contract # 306-13-8148 1/1/2018 - 6/30/2018
306-18-0019 $107,000.00 Tel Logic Inc DBA E-Rate Central E-Rate Application Assistance to Texas libraries across the State of Texas per RFP # 306-17-8645 and Contract # 306-18-0019. Year 1 of a two year contract. 9/1/2017 - 8/31/2018
306-18-0026 $336,072.00 Texas Department of Information Resources Interagency Contract # DIR-DCS-IAC021Amend 4 for the annual services provided by the DIR Data Center Services 9/1/2017 - 8/31/2018
306-18-0027 $138,000.00 Texas State Library & Archives Commission Interagency Contract # 6-18-306 for Records Management Services with the State Records Center. 9/1/2017 - 8/31/2018
306-18-0029 $2,086,984.53 OCLC Subscription to the WorldCat Discovery Resource for the ILL Program 9/1/2017 - 8/31/2018
306-18-0218 $165,000.00 Texas Facilities Commission Interagency Contract # 17-049-002 for services to diagnose and repair the historical buildings located on the Sam Houston Regional Library and Research Center's property. 9/1/2017 - 8/31/2018
306-18-0393 $4,807,433.00 EBSCO Information Services Subscription to the EBSCOHost Core Collection of resources for the TexShare Program; initial annual service period 7/1/2018 - 6/30/2019
306-18-0394 $936,545.00 EBSCO Information Services Subscription to the LearningExpress online resources for the TexShare Program; initial annual service period 7/1/2018 - 6/30/2019
306-18-0395 $950,500.00 Gale/Cengage Learning Subscription to the Opposing Viewpoints and Chilton Library for the TexShare and TexQuest Program; initial annual service period 7/1/2018 - 6/30/2019
306-18-0396 $506,250.00 Credo Reference Ltd Subscription to the Credo Reference Online for the TexShare Program; School Select subscription option available; intial annual service period 7/1/2018 - 6/30/2019
306-18-0399 $140,820.88 EBSCO Information Services Subscription to the eBooks Collection for the TexQuestProgram; 2nd of four annual renewals from Contract # 306-16-8464 6/15/2018 - 6/14/2019
306-18-0400 $881,240.00 ProQuest LLC Subscription to the STEM online resrouces for the TexShare Program; 2nd of four annual renewals from Contract # 306-16-8464 7/1/2018 - 6/30/2019
306-18-0402 $390,000.00 Gale/Cengage Learning Subscription to the Gale Legal Forms for the TexShare Program; 2nd of four annual renewals from Contract # 306-16-8463 7/1/2018 - 6/30/2019
306-18-0403 $425,000.00 Gale/Cengage Learning Subscription to the STEM resources for the TexShare and TexQuest Program; 2nd of four annual renewals from Contract # 306-16-8462 7/1/2018 - 6/30/2019
306-18-0404 $1,500,00.00 Gale/Cengage Learning Online Subscriptions for TexQuest Program; four of four annual renewals from Contract #306-14-8740 06/15/2018 - 6/14/2019
306-18-0405 $570,235.00 TeachingBooks.net Online Subscription for the TexQuest and TexShare Program; 2nd of four annual renewals from Contract #306-16-8461  06/15/2018 - 06/14/2019
306-18-0406 $389,500.00 Encyclopaedia Britannica Online Subscriptions for the TexQuest Program; 2nd of four annual renewals from Contract
#306-16-8467
06/15/2018 - 06/14/2019
306-18-0407 $1,000,000.00 Encyclopaedia Britannica Online Subscriptions for the TexQuest Program; 3rd of four annual renewals from Conract #306-15-8001 06/15/2018 - 06/14/2019
306-18-0528 $665,718.00 American Chemical Society Online Subscriptions for the TexShare Program 07/01/2018 - 12/31/2018
306-19-0003 $144,000.00 Middle Country Public Library Family Place Program; Amendment 4 from Contract #306-15-8560 09/01/2018 - 08/31/2019
306-19-0005 $528,533.00 Texas Department of Information Services DIR Data Center Network Consolidation Serivces 09/01/2018 - 08/31/2019
306-19-0010 $281,377.20 Education Service Center, Region 20 Help desk support, training, and outreach services for Texas K-12; 5th of six annual renewals from Contract #306-14-8209 09/01/2018 - 08/31/2019
306-19-0016 $155,229.64 Texas State Library & Archives Commission Records Managment Services 09/01/2018 - 08/31/2019
306-19-0023 $2,189,059.07 OCLC, Inc. Online Subscription for resources to utilize the Interlibrary Loan (ILL) Program; Final annual renewal from Contract #306-18-0029  09/01/2018 - 08/31/2019
306-19-0034 $142,906.00 Amigos Library Services, Inc. TExpress Courier Program for the TexShare Program; Intial annual serivce period  09/01/2018 - 08/31/2019
306-19-0036 $197,670.00 ProQuest, LLC Online Subscription for HeritageQuest 10/01/2018 - 03/31/2019
306-19-0194 $2,109,618.80 American Chemical Society Online Subscriptions for the TexShare Program 07/01/2018 - 12/31/2019
306-19-0195 $121,150.00 Analogue Imaging LLC Archive Writer for the State Records Center 03/12/2019
306-19-0273 $445,397.18 Texas Facilities Commission Amendment 3 to TFC Project #17-009-6065 for the Sam Houston Center  08/31/2019 - 08/31/2020

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Current Solicitation Opportunities

         
         
         
306-21-0193 956-35

Notice of Intent: Non-Competitive Purchase

The Texas State Library and Archives Commission (TSLAC) intends to make a purchase for which we believe there is no competition. Any potential respondent who does not agree that this service is available only from the intended contractor may contact the Purchasing Contact listed in the notice by the deadline. 

These specifications are being advertised under Section 2155.067 of the Texas Government Code. Only bids on items conforming exactly to these specifications, which include proposing only the brand name(s), make and model number(s) specified, will be considered in determining an award.

http://www.txsmartbuy.com/esbddetails/view/306-21-0193 12/30/2020 @ 2:00 PM (CT)

Vendor Performance Form: To be filled out on commodity or service purchases greater than $25,000 or if there is a problem with a vendor.

HUB Subcontracting Form: In accordance with Gov’t Code §2161.252, the contracting agency has determined that subcontracting opportunities are probable under this contract. Therefore, respondents, including State of Texas certified Historically Underutilized Businesses (HUBs), must complete and submit a State of Texas HUB Subcontracting Plan (HSP) with their solicitation response.

Link for audio instructions and other HUB information: https://comptroller.texas.gov/purchasing/vendor/hub/

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Procurement: DIR SOW Awards

Vendor Name

Reference No

Amount

Details

Catapult Systems Inc 306-21-0076 $82,315.00

Grant Management System (GMS) Portal Migration

Final Agreement

Procurement Forms

Forms Index

Solicitation Documents:

  1. HUB Subcontracting Plan [HSP] (url)
  2. HSP Progress Assessment Report [PAR] Form (url)
  3. Voluntary Product Accessibility Template [VPAT] (url)
  4. Confidential Information Template (Word)
  5. Terms and Conditions Issues Template (Word)

Vendor Services Forms:

  1. Audio/Video Consent Form
  2. Service Detail Form (required for services to equipment or property)

For PDF documents - obtain free Adobe PDF reader here.

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Terms and Conditions

TSLAC General Terms and Conditions (PDF)

TSLAC LSTA Terms and Conditions (PDF)

TSLAC Invoicing Instructions (PDF)

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Page last modified: July 21, 2021