Purchasing and Solicitations - Doing Business with Us

Contact:

Purchasing and Acquisitions
e-mail: purchasing@tsl.texas.gov
phone: (512) 936-2774
 

Accounting and Grants Management
phone: (512) 463-6626
fax: (512) 475-0185

Doing Business with the Texas State Library & Archives Commission

The following information from the Texas State Library & Archives Commission (TSLAC) is provided to assist vendors in better understanding the agency's purchasing requirements and needs. We encourage vendors to review our agency's mission statement and determine how the business' available products or services can help us accomplish our purpose. Our agency purchases a wide range of library and educational products and/or services, including electronic resources used by various libraries statewide.

Products and services are procured by the TSLAC Purchasing Team. As a state agency, purchasing requirements are set by the State of Texas procurement laws. 

Required Sources

The agency must purchase products and/or services that are available from the sources listed below:

  • Texas SmartBuy, which includes Statewide Procurement Division (SPD) Term Contracts and TXMAS Contracts 
  • DIR Contracts, which offers technology (IT) related products or services up to $5,000,000
  • State Print Services, which provides print services from state agency print shops

Procurement Opportunities

Depending on the dollar amount of the purchase, the agency may solicit eligible vendors for procurement opportunities. To be notified of these opportunities, vendors are encouraged to register on the Centralized Master Bidders List (CMBL). Vendors must include a list of NIGP class and item codes related to the types of products or services offered by the business. These codes and the CMBL are used by the Purchasing Team to create a list of eligible vendors to send a notification about the procurement opportunity.  

Solicitations are posted on the Electronic State Business Daily (ESBD). To find postings specific to TSLAC on the ESBD, enter "306" in the Agency/Texas SmartBuy Member Number field. Postings are also listed in the Current Solicitation Opportunities section of this page.

Vendors are encouraged to review the solicitation documents thoroughly before submitting their response to the solicitation. 

Historically Underutilized Businesses (HUBs)

TSLAC will make a good faith effort to utilize Historically Underutilized Businesses (HUBs) in our procurements. These efforts can be through direct purchase from HUBs or participation as a subcontractor in a HUB Subcontracting Plan (HSP) with a prime vendor.  More information about statewide HUB program and HUB goals can be found on the Texas Comptroller of Public Accounts website

Vendor Communication

Vendors may want to share information about their products or services with TSLAC. Vendors are required to review the following notice before scheduling a meeting with the Purchasing Team or TSLAC staff about their products or services. 

Notice to Vendors Regarding Discussions of Potential Vendors Products or Services

Please note: Vendors may not communicate with TSLAC staff about upcoming or posted solicitations. All communication concerning solicitations must be sent to the Purchasing Team. Vendors may check this webpage or the ESBD periodically for upcoming solicitation opportunities. Communication outside of the Purchasing Team concerning a solicitation may disqualify the vendor from the procurement process and future procurements. 

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Contracts Exceeding $100,000

The Texas State Library and Archives Commission contracts for goods and services over $100,000 as mandated by Texas Government Code, Chapter 2054.126. Contracts will remain posted for the duration of the contract period.

Contracts will be displayed on the following page. https://tsl.bonfirehub.com/portal/?tab=publicContracts

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Current Solicitation Opportunities

Please note that the solicitation opportunities below are posted ONLY on the ESBD. Please thoroughly read the posted documents and submit your response according to the instructions provided. 

Upcoming Submission Process: The agency has an online eProcurement portal that allows vendors to view the upcoming procurement opportunities and submit their responses through the portal. Vendor registration is required and free of charge. To register, visit https://tsl.bonfirehub.com/portal/?tab=openOpportunities. TSLAC is excited about these changes made to streamline our electronic solicitation process. Thank you for your interest and we look forward to doing business with you! 

Solicitation No NIGP Class and Item Description ESBD or posting link

Due Date/Time (CT)

306-22-0098 924-16

Request for Proposals (RFP)

The Texas State Library and Archives Commission (TSLAC) seeks to contract with a single qualified contractor to provide Digital Navigators Training and Cohort Support for up-to fifteen (15) libraries that have been selected to implement the Digital Navigator project in their communities

http://www.txsmartbuy.com/esbddetails/view/306-22-0098 11/01/2021 @ 2:00 PM
306-22-0222

956-35

952-90

920-45

952-85

Pre-Solicitation Notice

The objective of this pre-solicitation notice is to inform the vendor community that the Texas State Library and Archives Commission (TSLAC) intends to release a Request for Offer (RFO) for electronic database resources for the TexQuest and TexShare programs.
NOTE: The posting of the pre-solicitation notice is for vendor planning purposes only. This pre-solicitation in no way obligates the agency to issue the referenced solicitation. The agency does not guarantee the issuance of the solicitation nor that the information contained in the pre-solicitation notice will remain unchanged upon issuance of the official solicitation.

http://www.txsmartbuy.com/esbddetails/view/306-22-0222_P October 2021
306-22-0200

715-35

715-04

Request for Offers (RFO)

The Texas State Library and Archives Commission (TSLAC) requires a qualified contractor to provide non-subscription electronic books (eBooks), downloadable audiobooks, and other related ancillary services. These books would be available for e-lending to eligible libraries and their patrons.

http://www.txsmartbuy.com/esbddetails/view/306-22-0200

or see e-Procurement Portal link above this table

11/18/2021 @ 2:00 PM
306-22-0004 910-13

Invitation for Bid (IFB)

The Texas State Library and Archives Commission (TSLAC) requires a qualified contractor to provide elevator preventative maintenance services for the Sam Houston Center Regional Library and Research Center, Liberty, TX

http://www.txsmartbuy.com/esbddetails/view/306-22-0004 11/22/2021 @ 2:00 PM

Vendor Performance Form: To be filled out on commodity or service purchases greater than $25,000 or if there is a problem with a vendor.

HUB Subcontracting Form: In accordance with Gov’t Code §2161.252, the contracting agency has determined that subcontracting opportunities are probable under this contract. Therefore, respondents, including State of Texas certified Historically Underutilized Businesses (HUBs), must complete and submit a State of Texas HUB Subcontracting Plan (HSP) with their solicitation response.

Click the link to download the Instructions to Complete the HSP Form (PDF) document. There are also audio instructions and other HUB information available on the Comptroller's website: https://comptroller.texas.gov/purchasing/vendor/hub/

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Procurement: DIR SOW Awards

Vendor Name

Reference No

Amount

Details

Catapult Systems Inc 306-21-0076 $82,315.00

Grant Management System (GMS) Portal Migration

Final Agreement

Procurement Forms

Forms Index

Solicitation Documents:

  1. HUB Subcontracting Plan [HSP] (url)
  2. HSP Progress Assessment Report [PAR] Form (url)
  3. Voluntary Product Accessibility Template [VPAT] (url)
  4. Confidential Information Template (Word)
  5. Terms and Conditions Issues Template (Word)

Vendor Services Forms:

  1. Audio/Video Consent Form
  2. Service Detail Form (required for services to equipment or property)

For PDF documents - obtain free Adobe PDF reader here.

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Terms and Conditions

TSLAC General Terms and Conditions (PDF)

TSLAC General Terms and Conditions - Rev 08/2021 (PDF)

TSLAC LSTA Terms and Conditions (PDF)

TSLAC Invoicing Instructions (PDF)

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Page last modified: November 16, 2021