Texas State Library and Archives Commission
Agenda

February 8, 2019 – 8:30 a.m.
Lorenzo de Zavala State Archives and Library Building, 1201 Brazos Street
Austin, Texas

The Library and Archives Commission may deliberate on and/or take action on any of the following agenda items. The commission may go into executive session on any agenda item listed below, as authorized by the Open Meetings Act, Texas Gov't Code, Chapter 551.

1. Welcome and introductions.

2. Commemorative resolutions.

3. Minutes of August 1 Commission meeting.

4. Public Comment.
    
5. Conflict of interest disclosures.
    
6. Review of agenda: non-substantive corrections in other agenda items such as spelling, numbering, punctuation, grammar, or other revisions.
    
7. Presentation of TSLAC 2019 Internal Audit Plan.
    
8. Report of the Libraries and Talking Book Committee meeting of January 18, 2019.

9. Report of the Archives and Records Committee meeting of February 7, 2019.

10. Review and approve the following contracts greater than $100,000, contract renewals, and amendments.

    Digital Archive Writer, increase by $31,900 to $121,150; Genealogy e-resource not to exceed $400,000; Sam Houston Center contract for historical renovation, Texas Facilities Commission, extension with no increase in contract value.

11. Review and approve acceptance of gifts and grants greater than $500.

    $1,500 gift from NAGARA; $4,746 gift from the Friends of Libraries and Archives of Texas; $25,480 grant from the NHPRC.

12. Report on Legislative Session.

13. Bridge at Shoal Creek easement at the State Records Center.

14. Report of the Director & Librarian: may include information or updates on agency programs (Talking Book, Library Resource Sharing, Library Development, Information Technology Services, State and Local Records Management, Archives & Information Services, Administrative Services, Communications Office, and Center for the Book). Also includes key meetings and activities, and the Friends of Libraries & Archives of Texas.
     
15. Future commission meeting dates.

16. Authorization to re-adopt 13 TAC, Chapter 3, State Publications Depository Program

17. Authorization to adopt amended 13 TAC §3.1-3.3, and repeal 13 TAC §3.4, State Publications Depository Program.

18. Authorization to adopt amended rules regarding juvenile records retention:
    
    a) 13 TAC §7.125(a)(3), local government retention schedule CC (Records of County Clerks)
    b) 13 TAC §7.125(a)(4), local government retention schedule DC (Records of District Clerks)
    c) 13 TAC §7.125(a)(5), local government retention schedule PS (Records of Public Safety Agencies)
    d) 13 TAC §7.125(a)(8), local government retention schedule LC (Records of Justice and Municipal Courts)

19. Authorization to re-adopt 13 TAC Chapter 1, Library Development.

20. Authorization to post a rule review pursuant to Tex. Gov’t Code §2001.039 of 13 TAC Chapter 7, Local Records.
     
21. Report on agency expenditures summary.
     
22. Executive Session under the Open Meetings Act. The commission may meet in Executive Session on any item listed above if authorized by the Texas Open Meetings Act, Tex. Gov’t Code Ch. 551.

Meeting Accessibility: Under the Americans with Disabilities Act, the Library and Archives Commission, upon request, will provide auxiliary aids and services. Those requesting auxiliary aids or services should notify Tracy Lash at the Library and Archives Commission, 1201 Brazos St., Austin, TX 78701, (512) 463-5460, tlash@tsl.texas.gov, or RELAY Texas (TTY: 7-1-1), as far in advance of the meeting as possible.