Texas State Library and Archives Commission
Agenda
February 18, 2022, 9:00 a.m.
In person:
Lorenzo de Zavala State Archives and Library Building 
1201 Brazos, Austin, Texas 78701

By video:
Join Zoom Meeting:
https://us02web.zoom.us/j/82370163924

Listen only:
+1 346 248 7799
Meeting ID: 823 7016 3924


The February 18, 2022, meeting of the Texas State Library and Archives Commission (Commission) will be held in person at the Lorenzo de Zavala State Archives and Library Building. This location will be open to the public during the open portions of the meeting. Members of the public may also access this meeting by Zoom or telephone using the information provided above. Important information about this meeting, including how to participate remotely, listen by phone, provide public comment, or request special accommodations is available at the end of the agenda.

The Library and Archives Commission may deliberate and/or take action on any of the posted agenda items. Agenda item numbers are assigned for ease of reference only and do not necessarily reflect the order of their consideration by the commission. The commission may go into executive session on any agenda item listed below, as authorized by the Open Meetings Act, Texas Gov't Code, Chapter 551.


  OPENING ITEMS

 1.

 Welcome and introductions.

2.

 Roll call for members and establishment of a quorum.

3.

 Approval of minutes of November 5, 2021, Commission meeting.


4.
 
 Public comment.

5. 

 Conflict of interest disclosures.
  BRIEFINGS AND ACTION ITEMS

6.
 
 Acceptance of a gift of $500 or greater. McFarland Estate to TBP and NHPRC grant to ARIS.

7. 
 
 
Approval of the following contracts greater than $100,000, contract renewals, and amendments. 
Talking Book Program devices ($750,000) and Data Center Services (not to exceed $450,000, including up to $350,000 for Office 365 update and up to $100,000 for staff augmentation).
 

8.
 
 Approval of 2022 Family Place grants.

9.
 
 
Libraries and Talking Book Program Committee update.
   a.    Approval of collection development resource guide
   b.    School Library Programs: Standards and Guidelines for Texas, 13 TAC §4.1 (discussion only)
   c.    Approval of reallocation of Federal American Recovery Plan Act (ARPA) funds
 

10.
 
 Archives and Records Committee update.

11.
 
 Update on Federal American Rescue Plan Act projects.
  RULES - PROPOSALS

12.
 
 Amendments to 13 TAC §6.10(a) and (b), Texas State Records Retention Schedule and University Records Retention Schedule.

13.
 
 
New 13 TAC Chapter 10, Archives and Historical Resources
   a.    §10.1, Definitions
   b.    §10.2, Public Access to Archival State Records and Other Historical Resources
 
  REPORTS

14.
 
 
 Report of the Director & Librarian: may include information or updates on agency programs (Talking Book, Library Resource Sharing, Library Development, Information Technology Services, State and Local Records Management, Archives & Information Services, Administrative Services, Communications Office, and Center for the Book). Also includes key meetings and activities, and the Texas Libraries and Archives Foundation.
 

15.
 
 Report on agency expenditures summary.

16.
 
 Talking Book Program demonstration.
  EXECUTIVE SESSION


 

The Commission may go into Executive Session under one or more of the following provisions of the Open Meetings Act, Government Code, Chapter 551:
•    §551.076 and §551.089, Deliberation Regarding Security Device or Security Audits: Facilities and Information Technology Security Update
•    §551.071: Consultation with and advice from legal counsel regarding any item on this agenda, pending or contemplated litigation, or other legal matters
 
  CLOSING ITEMS

17.
 
 Discussion of 2022 planning calendar.

18.
 
 Future commission meeting dates.

19.
 
 Adjournment.

How to watch or listen to the meeting remotely:
Members of the public who wish to watch the commission meeting remotely should register for the meeting using the Zoom link above. Members of the public who wish to listen to the meeting by telephone should dial 1 346 248 7799, Meeting ID: 823 7016 3924.

How to provide public comment:
Members of the public who wish to provide public comment to the commission, either on a posted agenda item or during the public comment portion of the meeting, may attend the meeting in person at the address above, register for the meeting using the Zoom link provided above and provide comments via Zoom*, or submit public comment by email to Jacque Lustig at jlustig@tsl.texas.gov by Wednesday, February 16.  Written comments received by email will be read aloud during the public comment portion of the meeting.

*If you wish to provide comment remotely (by Zoom), you must contact Jacque Lustig at jlustig@tsl.texas.gov no later than Wednesday, 2/16/22. 

How to ask for an accommodation: 
Any individual with a disability who plans to attend this meeting and requires auxiliary aids or services should notify the commission as far in advance as possible, but no less than two days in advance, so that appropriate arrangements can be made. Contact Jacque Lustig by telephone at (512) 463-5460.

Page last modified: February 10, 2022