Texas State Library and Archives Commission Meeting
Minutes

April 8, 2022, 9:00 a.m.

The Texas State Library and Archives Commission met in person on Friday, April 08, 2022, 9:00 a.m. at the Lorenzo de Zavala State Archives and Library Building, 1201 Brazos Street, Austin, Texas.

1.    Welcome and introductions.

Chairman Wong called the meeting to order at 9:01 a.m. and welcomed everyone to the meeting. She stated that the meeting agenda was posted with the Secretary of State on March 31, 2022.

2.    Roll call for members and establishment of a quorum.

Chairman Wong took a roll call and established that a quorum was present.

Some guests were present and introduced as Samantha Martinez (LBB), Dr. David Lankes and Kim Silk from the University of Texas.

3.    Approval of minutes of February 18, 2021, Commission meeting.

Commissioner Givens moved to accept the meeting minutes and was seconded by Commissioner Iglesias. The motion passed unanimously.

4.    Public Comment.

No public comments received.

5.    Conflict of interest disclosures

No conflict of interest notified.

6.    Acceptance of a gift of $500 or greater.

Sarah Jacobson requested approval of a gift from Larry Staub of $1000 to the Talking Book Program (TBP) as well as a gift from Ben Davis gift for $500 to TBP. Staff also sought approval of the annual donation of $5,856 from AT&T Mobility to the State and Local Records Management division.

Commissioner Tocker moved to accept the gifts of $1000 from Larry Staub and $500 from Ben Davis for the Talking Book Program (TBP) and was seconded by Commissioner Mann. All Commissioners voted in favor and motion passed unanimously.

Commissioner Tegeler moved to accept the annual donation of $5,856 from AT&T Mobility to the State and Local Records division and was seconded by Commissioner Tocker.
All Commissioners voted in favor and motion passed unanimously.

7.    Approval of the following contracts greater than $100,000, contract renewals, and amendments.

Jennifer Peters requested approval for the Urban Libraries Council’s EDGE technology assessment tool for public libraries ($90,000). Craig Kelso requested approval for a DIR-approved vendor to manage the Infolinx/Gimmal legacy system for one year in an amount not-to-exceed $150,000. Commissioner Givens moved to approve the Urban Libraries Council contract extension and to contract with a DIR-approved vendor to manage the Infolinx/Gimmal legacy system for a one-year term. The motion was seconded by Commissioner Iglesias. All Commissioners voted in favor and motion passed unanimously.

8.    Review draft of Agency Strategic Plan, 2023-2027.

Director Meraz reviewed the agency’s work on the Strategic Plan and noted upcoming deadlines. No action required.

9.    Approval of collection development resource guide for public school libraries.

Commissioner Tegeler moved to approve the revised Collections Development Guidance and Resources for School Libraries. The motion was seconded by Commissioner Mann. All Commissioners voted in favor and motion passed unanimously.

10.    Update on process for a targeted review of School Library Programs: Standards and Guidelines for Texas, 13 TAC §4.1

No action requested. Information item only.

11.    Update on Federal American Rescue Plan Act projects.

Gloria Meraz provided an update. This was an information item only. No action required.
 
12.    Approval of fee schedules for state records storage and imaging costs under 13 TAC §6.121, Micrographics Services Fee Schedule, and 13 TAC §6.122, Records Storage Services Fee Schedule.

Commissioner Iglesias moved to accept the fee schedules related to records storage and imaging services for FY2023 and was seconded by Commissioner Mann. All Commissioners voted in favor and motion passed unanimously.

13.    Appointment of TexShare Advisory Board Member

Commissioner Garza moved to accept the appointment of Alexia Riggs to the TexShare Advisory Board (TSAB). The motion was seconded by Commissioner Tegeler. All Commissioners voted in favor and motion passed unanimously.

14.    Report on the evaluation of TSLAC’s Library Services and Technology Act (LSTA) activities (2018-2022).

Researchers Dr. David Lankes and Kimberly Silk provided a summary of the IMLS-required evaluation of the agency’s LSTA services. This was an information item only. No action required.

15.    Update on LSTA five-year plan for 2023-2027

Jennifer Peters provided an update on the agency’s work to update its LSTA five-year plan covering 2023-2027. This was an information item only. No action required.

16.    Report of the Director & Librarian

This was an information item only. No action required.

17.    Report on agency expenditures summary.

This was an information item only. No action required.

18.    Imaging demonstration on joint project of the archives and state and local records staff.

Zach Bruton (Manager of the State Records Center) and Brian Thomas (Electronic Records Specialist) provided a demonstration of imaging and processing activities related to records. This was an information item only. No action required.

19.    Executive Session under the Open Meetings Act, Government Code, Chapter 551

The commission went into executive session at 12:11pm., and Chairman Wong reconvened the open meeting at 12:58 pm.

20.    Future commission meeting dates

The Commission affirmed the following meeting dates:
•    May 12, 2022, 1 p.m. – Videoconference meeting
•    June 3, 2022 – In-person meeting
•    July 29, 2022 – Videoconference meeting
•    August 19, 2022 – In-person meeting

21.    Adjournment.

Chairman Wong thanked the committee and staff for a thorough discussion and hard work and adjourned the meeting at 1:05 p.m.