Texas State Library and Archives Commission Meeting
Minutes

May 12, 2022, 1:00 p.m.

The Texas State Library and Archives Commission met on Thursday, May 12, 2022, 1:00 p.m. via videoconference as authorized by Texas Government Code §551.127. TSLAC had the presiding officer physically present at the Lorenzo de Zavala State Archives and Library Building.

1.    Welcome and introductions.

Chairman Tocker called the meeting to order at 1:02 p.m. He stated that the meeting is via videoconference and that the agenda was posted with the Secretary of State on May 4, 2022. He welcomed everyone to the meeting, especially the newly appointed Commissioner Nancy Paup and thanked parting Commissioner Givens, in his absence, for his dedication to the Commission.

2.    Roll call for members and establishment of a quorum.

Chairman Tocker took a roll call and established that a quorum was present.
 
Some guests were present via video and introduced as Kevin Mathis, Project Manager, Texas Facilities Commission; Stephen Mathai, Mechanical Engineer, KCI Technologies, Inc.; José Cardenas and Bruce Reyes, Contractors of Southeast Texas.

3.    Approval of minutes of the April 8, 2022, Commission meeting.

Commissioner Mann moved to accept the meeting minutes and was seconded by Commissioner Tegeler. The motion passed unanimously.

4.    Public Comment.

No public comments received.

5.    Conflict of interest disclosures

No conflict of interest notified.

6.    Approval of the following contracts greater than $100,000, contract renewals, and amendments.

a)    Texas Facilities Commission - HVAC at Sam Houston Research Center (not-to-exceed
$1,412,070)

Jelain Chubb requested approval to amend the contract with the Texas Facilities Commission for HVAC system replacement at a cost not to exceed $1,412,070.
Kevin Mathis, Project Manager, Texas Facilities Commission and Stephen Mathai, Mechanical Engineer, KCI Technologies, Inc. answered l questions from the commissioners and assured commissioners that TFC firmly believed the additional amount requested would be sufficient to complete the project and did not expect to ask TSLAC for any additional funds.

Commissioner Mann moved to approve to amend the contract with the Texas Facilities Commission for HVAC system replacement at a cost not to exceed $1,412,070. The motion was seconded by Commissioner Wong.
Commissioners Garza, Iglesias, Mann, Paup, Wong and Tocker voted aye, Commissioner Tegeler voted nay. The motion passed 6 to 1.

The Commissioners agreed to vote for the action requests b) to p) as one block.

b)    TeachingBooks.net LLC (not-to-exceed $363,458.36)
Jennifer Peters requested approval of a contract extension for TeachingBooks.net resources.
c)    Gale/Cengage Learning – Gale in Context: Science (not-to-exceed $230,210.50)
Jennifer Peters requested approval of a contract extension for the Cengage Learning Gale in Context: Science resource.
d)    Gale/Cengage Learning – Gale LegalForms – Texas (not-to-exceed $195,000)
Jennifer Peters requested approval of the contract extension for the Cengage Learning Gale LegalForms resource.
e)    EBSCO Information Services eBook collections (not-to-exceed $83,109)
Jennifer Peters requested approval of a contract extension for EBSCO eBooks collections.
f)    EBSCO Information Services Legal Information Reference Center (not-to-exceed $42,582) Jennifer Peters requested approval of the contract extension for the EBSCO Legal Information Reference Center resource.
g)    EBSCO PrepSTEP 2- and 4-Year Colleges and Universities (not-to-exceed $23,922)
Jennifer Peters requested approval of a contract extension for the LearningExpress (EBSCO) PrepSTEP 2- and 4-Year College Edition resource.
h)    ProQuest LLC SciTechPremium Ebook Central collections (not-to-exceed $472,173.60) Jennifer Peters requested approval of contract extension for the ProQuest SciTech Premium Collection and eBook Central collections.
 i)    EBSCO Information Services – TexShare Core (not-to-exceed $2,550,102)
Jennifer Peters requested approval of a contract extension for the EBSCO TexShare Core package.
j)    EBSCO Information Services – LearningExpress (not-to-exceed $504,180)
Jennifer Peters requested approval of a contract extension for LearningExpress (EBSCO) resources.
k)    Gale/Cengage Learning – TexShare Core (not-to-exceed $660,504)
Jennifer Peters requested approval of a contract extension for the Cengage Learning resources.
l)    Infobase Holdings – Credo Online Reference Complete (not-to-exceed $337,500) Jennifer Peters requested approval of a contract extension for the Infobase Credo Online Reference
m)    Gale/Cengage – TexQuest Core (not-to-exceed $812,500)
Jennifer Peters requested approval of a contract renewal for Cengage Learning TexQuest Core package.
n)    Infobase Holdings – Learn360 (not-to-exceed $292,025.89)
Jennifer Peters requested approval of a contract renewal for the Infobase Learn360 resource.
o)    Encyclopaedia Britannica – Britannica School (not-to-exceed $557,916.65)
Jennifer Peters requested approval of a contract extension for Encyclopaedia Britannica resources.
p)    Proquest LLC – SIRS Discoverer (not-to-exceed $39,547.63)
Jennifer Peters requested approval of a contract renewal for the ProQuest SIRS Discoverer resource.

Commissioner Tegeler moved to approve the action items b) to p) as requested. The motion was seconded by Commissioner Wong. The motion passed unanimously.

7.    Review and approval of the Agency Strategic Plan, 2023-2027.

Gloria Meraz presented the TSLAC Agency Strategic Plan Draft 2023-2027 and requested Commissioners approval of the Agency Strategic Plan 2023-2027. She advised that the Customer Survey Report will be emailed to the Commissioners.

Commissioner Tegeler moved to approve the Agency Strategic Plan 2023-2027. The motion was seconded by Commissioner Iglesias. The motion passed unanimously.

Adjournment.
Chairman Tocker thanked the committee and staff for a thorough discussion and hard work and adjourned the meeting at 2:04 p.m.