OPENING ITEMS

1. Welcome and Introductions
   
   Chair Wong called the meeting to order on June 2 at 8:30 a.m. and stated that the agenda was posted with the Secretary of State on the Texas Register on May 23, 2023. She welcomed everyone to the meeting.
    
2. Roll Call for Members and Establishment of a Quorum

Chair Wong took a roll call of commission members and established that a quorum was present.

3. Approval of Minutes of the April 14, 2023, Commission Meeting

Commissioner Tegeler moved to accept the meeting minutes. Commissioner Iglesias seconded the motion. All commissioners voted in favor, and the minutes were approved unanimously.

4. Public Comment

No public comments were received.

5. Conflict of Interest Disclosures

No conflict of interest was presented.

6. Resolution honoring Ruth Borinstein

Gloria Meraz read the resolution in honor of Ruth Borinstein, volunteer of the Talking Book Program Recording Studio.

BRIEFINGS AND ACTION ITEMS

7. Review and Approval the following Contracts, Contract Renewals, and Amendments
   1. Sarah Karnes requested extension of the contract renewal with Amigos Library Services for the TexCourier program in an amount not-to-exceed $298,359.00.

Commissioner Tocker moved to approve the contract renewal not-to-exceed $$298,359. Commissioner Paup seconded the motion. All commissioners voted in favor, and the motion passed unanimously.

1. 2. Sarah Karnes requested renewal of three contracts for the E-read Texas program with Baker & Taylor, Bibliolabs, and Bibliotheca in an amount not-to-exceed $500,000 for FY 2024.

Commissioner Paup moved to renew the contract not-to-exceed $500,000. Commissioner Tocker seconded the motion. All commissioners voted in favor, and the motion passed unanimously.

1. 3. Sarah Karnes requested renewal of the contract for OCLC’s WorldCat and Navigator Interlibrary Loan System for an amount not-to-exceed $2,479,728.44.

Commissioner Iglesias moved to renew the contact not-to-exceed $2,479,728.44. Commissioner Tegeler seconded the motion. All commissioners voted in favor, and the motion passed unanimously.

8. Approval of annual FY 2024 competitive grant awards
    
9. 1. Sarah Karnes requested approval of FY 2024 Special Projects Grants.

Commissioner Mann moved to approve the Special Projects Grants, and Commissioner Paup seconded the motion. Commissioners Tocker and Mann noted a need to recuse themselves for the vote for the Partners Library Action Network (PLAN) grant due to a potential conflict. All commissioners voted in favor on all Special Project Grants except the PLAN application. The motion passed unanimously.

Commissioner Tegeler moved to approve the PLAN grant, and the motion was seconded by Commissioner Iglesias. Commissioners Garza, Iglesias, Paup, Tegeler, and Wong all voted aye. Commissioners Mann and Tocker abstained.

1. 2. Sarah Karnes requested approval of FY 2024 TexTreasures Grants.

Commissioner Tocker moved to approve TexTreasure Grants. Commissioner Paup seconded the motion. All commissioners voted in favor, and the motion passed unanimously.

1. 3. Sarah Karnes requested approval of FY 2024 Regional ILS Cooperative Grants.

Commissioner Tocker moved to approve the Regional ILS Cooperative Grant. Commissioner Iglesias seconded the motion. All Commissioners voted in favor, and the motion passed unanimously.

9. School Library Programs: Standards and Guidelines for Texas (13 Tex. Admin. Code §4.1)

Sarah Karnes provided an update on the School Library Standards and Guidelines. As this was an information item only, no action was required.

10. Minimum Standards for Accreditation of Libraries in the State Library System (13 Tex. Admin. Code Ch. 1, Subchapter C)

Sarah Karnes presented on Minimum Standards for Accreditation of Libraries in the State Library System (13 Tex. Admin. Code Ch. 1, Subchapter C). As this was an information item only, no action was required.

RULES - PROPOSALS

11. 13 TAC Chapter 3, State Publications Depository Program

Sarah Swanson requested approval to publish proposed changes to 13 TAC Chapter 3, State Publications Depository Program in the Texas Register for the purpose of receiving public comment.

• Amendment to §3.5, Standard Exemptions for State Publications in All Formats
• Amendment to §3.6, Special Exemptions

Commissioner Mann moved to publish proposed changes to 13 TAC Chapter 3 State Publications Depository Program to be published in the Texas Register for the purpose of receiving public comment. Commissioner Tegeler seconded the motion. All commissioners voted in favor, and the motion passed unanimously.

12. Sarah Swanson requested approval to publish a notice of intent to review 13 TAC Chapter 10, Archives and Historical Resources.

• Amendment to §10.1, Definitions
• New §10.5, Transfer of State Agency Records to the State Archives

Commissioner Mann moved to publish a notice of intent to review 13 TAC Chapter 1, 10, Archives and Historical Resources. Commissioner Tegeler seconded the motion. All commissioners voted in favor, and the motion passed unanimously.

RULES – ADOPTIONS

13. 13 TAC Chapter 2, General Policies and Procedures, Subchapter A, Policies and Procedures of the Commission

Sarah Swanson asked for approval of adoption of 13 TAC Ch. 2, General Policies and Procedures, Subchapter A, Policies and Procedures of the Commission, to be published in the Texas Register.

1. Amendment to §2.2, Responsibilities of Commission and the Director and Librarian
2. Amendment to §2.70, Vehicle Fleet Management
3. New §2.77, Contract Approval Authority and Responsibilities

Commissioner Tocker moved to approve the adoption of 13 TAC Ch. 2, General Policies and Procedures, Subchapter A, Policies and Procedures of the Commission, to be published in the Texas Register.

Commissioner Mann seconded. All commissioners voted in favor, and the motion passed unanimously.

14. 13 TAC Chapter 2, General Policies and Procedures, Subchapter C, Grant Policies, Division 1, General Grant Guidelines.

Sarah Swanson asked for approval of adoption of 13 TAC Chapter 2, General Policies and Procedures, Subchapter C, Grant Policies, Division 1, General Grant Guidelines, to be published in the Texas Register.

1. Amendment to §2.112, Eligible and Ineligible Expenses
2. Amendment to §2.116, Uniform Grants Management Standards (UGMS)

Commissioner Tegeler moved to approve the adoption of 13 TAC Chapter 2, General Policies and Procedures, Subchapter C, Grant Policies, Division 1, General Grant Guidelines. Commissioner Paup seconded. All commissioners voted in favor, and the motion passed unanimously.

RULE REVIEW

15. Adoption of Review of Chapter 3, State Publications Depository Program, pursuant to Government Code, §2001.039, Agency Review of Existing Rules.

Commissioner Tocker moved to approve the adoption of Review of Chapter 3, State Publications Depository Program, pursuant to Government Code, §2001.039, Agency Review of Existing Rules. Commissioner Garza seconded the motion. All commissioners voted in favor, and the motion passed unanimously.

REPORTS

16. Update on 88th Legislative Session

Gloria Meraz updated the commission on actions during the 88th Legislative Session. Director Meraz updated on the budget appropriations for the agency and included information on new positions to be added, as authorized in the state’s biennial budget.

RECESS

Due to technical difficulties, Chair Wong recessed the meeting at 9:51 a.m. Chair Wong resumed the meeting at 10:06 a.m.

17. Report of the Director and Librarian

Gloria Meraz reported on agency activities.