Texas State Library and Archives Commission
Agenda
August 4, 2023, 8:30 a.m.

In person:
Lorenzo de Zavala State Archives and Library Building, 1201 Brazos Street
Austin, Texas

By video:
Join Zoom Meeting

https://us02web.zoom.us/j/81195239865

By telephone (listen only):
+1 346 248 7799
Meeting ID: 811 9523 9865 


The August 4, 2023, meeting of the Texas State Library and Archives Commission (Commission) will be held in person at the Lorenzo de Zavala State Archives and Library Building. This meeting will also be conducted by videoconference in accordance with section 551.127 of the Texas Government Code. One or more commissioners, including the presiding officer, will be physically present at the Lorenzo de Zavala State Archives and Library Building. This location will be open to the public during the open portions of the meeting. Members of the public may also access this meeting by Zoom or telephone using the information provided above. Important information about this meeting, including how to participate remotely, listen by phone, provide public comment, or request special accommodations is available at the end of the agenda. 

The Commission may deliberate and/or take action on any of the posted agenda items. Agenda item numbers are assigned for ease of reference only and do not necessarily reflect the order of their consideration by the Commission. The Commission may go into executive session on any agenda item listed below, as authorized by the Open Meetings Act, Texas Government Code, Chapter 551
 


  OPENING ITEMS

 1.

 Welcome and introductions. 

2.

 Roll call for members and establishment of a quorum.

3.

 Approval of minutes of June 2, 2023, Commission meeting. 


 4.
 
 Public Comment. Members of the public should state their full name and organization affiliation, if any, before speaking. Public comment will be limited to three minutes per individual.

 5.
 
 Conflict of interest disclosures.
  RULES – PROPOSALS

 6.
 

 13 TAC Chapter 3, State Publications Depository Program

  • Repeal §3.3, Standard Deposit and Reporting Requirements for State Publications in All Formats
  • Amend §3.1, Definitions
  • Amend §3.2, Standard Requirements for State Publications in All Formats
  • New §3.3, Standard Deposit and Reporting Requirements for State Publications in All Formats
  • Amend §3.7, State Publications Contact Person
  RULES – ADOPTIONS

 7.
 
 
 13 TAC Chapter 9, Talking Book Program:
  • Repeal §9.1, Definitions
  • New §9.1, Definitions
  • Amend §9.2, Administration
  • Amend §9.3, Eligibility
  • Amend §9.4, Application for Service
  • Amend §9.5, Priority Service to Veterans
  • Amend §9.6, Status of Users
  • Amend §9.7, Playback Equipment
  • Amend §9.8, Books and Magazines
  • Amend §9.9, Availability of Materials
  • Amend §9.11, Misuse of Service
  • Amend §9.12, Notification of Potential Suspension
  • Amend §9.13, Correction of Problem
  • Amend §9.14, Suspension of Service
  • Amend §9.15, Reinstatement of Service
  • Amend §9.16, Termination of Service
  • Amend §9.17, Transfer of Service 
  • Amend §9.18, Reactivation of Accounts 
 8.

  13 TAC Chapter 3, State Publications Depository Program

  • Amendment to §3.5, Standard Exemptions for State Publications in All Formats
  • Amendment to §3.6, Special Exemptions 

9.
 

 13 TAC Chapter 10, Archives and Historical Resources

  • Amendment to §10.1, Definitions
  • New §10.5, Transfer of State Agency Records to the State Archives
  RULE REVIEWS
10.

 Notice of Intent to Review Chapter 2, General Policies and Procedures, pursuant to Government Code, §2001.039, Agency Review of Existing Rules. 


11.
 

 Notice of Intent to Review Chapter 7, Local Records, pursuant to Government Code, §2001.039, Agency Review of Existing Rules.


12.
 
 Adoption of Review of Chapter 1, Library Development, pursuant to Government Code, §2001.039, Agency Review of Existing Rules.
  BRIEFINGS AND ACTION ITEMS

13.
 

 Mandatory school library collection development standards (House Bill 900, 88th R.S.)


14.
 
 
 Acceptance of a gift of $500 or greater.
  • Gift of $500 from Patricia L. Skoff to the Talking Book Program

15.
 
 
 FY 2024 TSLAC Contract Plan 
 

16.
 

 Review and approve the following contracts, contract renewals, and amendments:

a)    New contract for Interlibrary Loan Online System 
b)    New contract for E-Rate Application Assistance
c)    Renewal of contract with Education Service Center 20 (TexQuest support)
d)    Extension of contract with Sirsi Corporation
e)    Extension of contract for School Library Consultant
f)    Amend contract with Texas Facilities Commission for repairs to historical buildings at the Sam Houston Center
g)    Extension and amendment to IT Staff Augmentation contract with Department of Information Resources


17.
 

 
 Approval of annual FY 2024 competitive grant awards:

a)    Texas Reads Grants
b)    Library Capacity Grant Pilot

18.

 Minimum Standards for Accreditation of Libraries in the State Library System (13 Tex. Admin. Code Ch. 1, Subchapter C).


19.
 

 Audit Committee Update (briefing and possible action).

  • Update on Audit Committee meeting of August 3, 2023
  • Recommendation regarding contract for Internal Auditing Services, FYs 24-29
20.
 Approve new contract for Internal Auditing Services, FYs 24-29
 

21.
 
 Request for loan of the Travis Letter of February 24, 1836, by The Alamo Trust, Inc.
  REPORTS

22.
 

 Report of the Director & Librarian: may include information or updates on agency programs (Talking Book, Library Resource Sharing, Library Development, Information Technology Services, State and Local Records Management, Archives & Information Services, Administrative Services, Communications Office, and Center for the Book) and an update on the agency's American Rescue Plan Act funded projects, donated funds related to the cell tower located at the State Records Center, the grant funds awarded through the Texas Broadband Development Office, Sam Houston Regional Library and Research Center building repairs, and Cleveland-Partlow House. The report also includes activities of the Texas Libraries and Archives Foundation.
 
  EXECUTIVE SESSION

23.
 

 The Commission may go into Executive Session under one or more of the following provisions of the Open Meetings Act, Government Code, Chapter 551:

  • §551.071: Consultation with and advice from legal counsel regarding any item on this agenda, pending or contemplated litigation, or other legal matters, including Texas State Library and Archives Commission v. Corey Westmoreland, Cause No. D-1-GN-21-001381, 345th Judicial District Court, Travis County, Texas; Book People Inc. v. Martha Wong, Case No. 1:23-cv-858, United States District Court for the Western District of Texas, Austin Division; Request for Attorney General Opinion related to the Cleveland-Partlow House in Liberty, Texas, RQ-0001-JS.
  • §551.074: Deliberation regarding personnel matters, including the evaluation, compensation, and performance of the Director and Librarian and the appointment of an Internal Auditor
  • §551.076 and §551.089: Deliberation regarding security matters, including security personnel or devices or a security audit
24.

 Action items from Executive Session

  • Evaluation and compensation of Director and Librarian
  CLOSING ITEMS

25.
 
 Financial Report.

26.
 
 Future meeting dates.

27.
 
 Adjournment.

How to watch or listen to the meeting remotely: 
Members of the public who wish to watch the commission meeting remotely should register for the meeting using the Zoom link above. Members of the public who wish to listen to the meeting by telephone should dial 1 346 248 7799,
Meeting ID: 811 9523 9865.
 
How to provide public comment:
Members of the public who wish to provide public comment to the commission during the public comment portion of the meeting may attend the meeting in person at the address above, register for the meeting using the Zoom link provided above and provide comments via Zoom*, or submit public comment by email to Sarah Swanson at sswanson@tsl.texas.gov by Wednesday, 8/2/23. Written comments received by email will be read aloud during the public comment portion of the meeting. Public comment will be limited to three minutes per speaker.

*If you wish to provide comment remotely (by Zoom), you must contact Sarah Swanson (sswanson@tsl.texas.gov) no later than Wednesday, 8/2/23. 

How to ask for an accommodation:
Any individual with a disability who plans to attend this meeting and requires auxiliary aids or services should notify the commission as far in advance as possible, but no less than two days in advance, so that appropriate arrangements can be made. Contact Sarah Swanson by telephone at (512) 463-5460.
 

Page last modified: July 27, 2023