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Texas State Library and Archives Commission
Agenda
November 01, 2024, 8:45 a.m.

In person:
Lorenzo de Zavala State Archives and Library Building 
1201 Brazos, Austin, Texas 78701

By video:
Join Zoom Meeting:
https://us02web.zoom.us/j/82804429130

By telephone (listen only):
+1-346-248-7799
Webinar ID: 828 0442 9130

The November 1, 2024, meeting of the Texas State Library and Archives Commission (Commission) will be held in person at the Lorenzo de Zavala State Archives and Library Building. This meeting will also be conducted by videoconference in accordance with section 551.127 of the Texas Government Code. One or more commissioners, including the presiding officer, will be physically present at the Lorenzo de Zavala State Archives and Library Building. This location will be open to the public during the open portions of the meeting. Members of the public may also access this meeting by Zoom or telephone using the information provided above. Important information about this meeting, including how to participate remotely, listen by phone, provide public comment, or request special accommodations is available at the end of the agenda.   

The Commission may deliberate and/or take action on any of the posted agenda items. Agenda item numbers are assigned for ease of reference only and do not necessarily reflect the order of their consideration by the Commission. The Commission may go into executive session on any agenda item listed below, as authorized by the Open Meetings Act, Texas Government Code, Chapter 551.

  OPENING ITEMS

 1.

 Welcome and introductions. 

2.

 Roll call for members and establishment of a quorum.

3.

 Approval of minutes of August 2, 2024, Commission meeting.

 
 4.

 Public Comment. Members of the public should state their full name and organization affiliation, if any, before speaking. Public comment will be limited to three minutes per individual

 5.
 		  Resolution Relating to the Texas eRecords Conference.
  BRIEFINGS AND ACTION ITEMS

 6.

 Cleveland-Partlow House in Liberty, Texas: status update and discussion of potential partnership with Atascosito Historical Society in management and rehabilitation of the house.
 
 7.

 Sam Houston Regional Library and Research Center (SHC) main building and historical structures: 

  1. Status update on repair work currently under contract (discussion).
  2. Extension of current contract with Texas Facilities Commission (TFC) for repairs to historical structures (discussion and possible action).
  3. New contract with TFC and/or a third party for repairs and building projects on list of TSLAC priorities for SHC in Fiscal Year 2025 (discussion and possible action).
 
 8.		  
 Review and approve the following contracts, contract renewals, and amendments:
  • Contract for ITS Staff Augmentation with Department of Information Resources (extend contract).

 9.
 		  New state records and archives building (status update).

 10.
 		  
 Acceptance of a gift of $500 or greater:
  • Gift in the amount of $500 from Patricia Skoff for the Talking Book Program
 
11.
 

 Audit Committee Update (briefing and possible action):

  • Update on Audit Committee meeting of October 25, 2024
  1. Follow-up Audit on Information Technology Services
  2. Audit Report on Risk Management
  3. Audit Report on Payroll
  4. Audit Report on Facilities and Maintenance (Sam Houston Regional Library and Research Center)
  5. Fiscal Year 2024 Annual Internal Audit Report
  6. Audit Report on the Library and Archives Commission’s Compliance with Historically Underutilized Business and State Use Program Requirements (SAO Report No. 25-002)

12.
 

 Status of the Strategic Plan for the Texas State Archives (2021 – 2025).

13.
 
 Request for Loan of Texas Declaration of Independence Broadside by the Museum of the American Revolution.
 

14.
 		  
 Update on the 89th Legislative Session.
 

15.
 Appointment of Library Systems Act Advisory Board Members.
 

16.
  Appointment of TexShare Advisory Board Members.
 
  RULES - PROPOSALS

17.
 13 TAC Chapter 1, Library Development, Subchapter C, Minimum Standards for Accreditation of Libraries in the State Library System
  • Repeal §1.71, Definition of Population Served
  • Repeal §1.72, Public Library Service
  • Repeal §1.73, Public Library: Legal Establishment
  • Repeal §1.74, Local Operating Expenditures 
  • Repeal §1.75, Nondiscrimination
  • Repeal §1.77, Public Library: Local Government Support 
  • Repeal §1.79, Provisional Accreditation of Library 
  • Repeal §1.80, Probational Accreditation of Library 
  • Repeal §1.81, Quantitative Standards for Accreditation of Library 
  • Repeal §1.82, Accreditation Based on Current Operating Budget 
  • Repeal §1.83, Other Requirements 
  • Repeal §1.84, Professional Librarian 
  • Repeal §1.85, Annual Report
  • Repeal §1.86, Standards for Accreditation of Libraries Operated by Public School Districts, Institutions of Higher Education, Units of Local, State, or Federal Government, Accredited Non-Public Elementary or Secondary Schools, or Special or Research Libraries
  • Repeal §1.87, Emergency Waiver of Accreditation Criteria

18.		  
 13 TAC Chapter 1, Library Development, Subchapter C, Minimum Standards for Accreditation of Libraries in the State Library System 
  • New §1.70, Purpose and Scope
  • New §1.71, Definitions
  • New §1.72, Legal Service Area
  • New §1.73, Public Library Services
  • New §1.74, Public Library: Legal Establishment
  • New §1.75, Local Operating Expenditures
  • New §1.76, Quantitative Standards for Accreditation of a Library
  • New §1.77, Other Operational Requirements
  • New §1.78, Annual Report
  • New §1.79, Emergency Waiver of Accreditation Criteria
  • New §1.80, Conditional Accreditation of Library
  • New §1.81, Loss of Accreditation 
  • New §1.82, Appeal of Accreditation Determination
  REPORTS

19.
 		  
Report of the Director and Librarian: may include information or updates on agency programs (Talking Book, Library Resource Sharing, Library Development, Information Technology Services, State and Local Records Management, Archives and Information Services, Administrative Services, Communications Office, and Center for the Book), and the Sam Houston Regional Library and Research Center building repairs, budget report, and future planning activities. The report also includes an update on replevin activities, progress on construction of the new archival and records storage facility, FY25 contract plan, move of the Volunteer Recording Studio, and activities of the Texas Libraries and Archives Foundation.
 
  EXECUTIVE SESSION

20.
 The Commission may go into Executive Session under the following provision of the Open Meetings Act, Government Code, Chapter 551:
  • §551.071: Consultation with and advice from legal counsel regarding any item on this agenda, pending or contemplated litigation, a settlement offer, or other legal matters, including records management consulting, Texas State Library and Archives Commission v. Corey Westmoreland, Cause No. D-1-GN-21-001381, 345th Judicial District Court, Travis County, Texas; Book People Inc. v. Martha Wong, Case No. 1:23-cv-858, United States District Court for the Western District of Texas, Austin Division; potential transfer of donated records to Legislative Reference Library
  • §551.076 (Deliberation regarding security devices or security audits) and §551.089 (Deliberation regarding security devices or security audits):  discussion of Information Technology Services Audit
  RECONVENE IN OPEN SESSION

21.
 Action items from Executive Session.
 
  CLOSING ITEMS

22.
 Financial Report.
 

23.
 Update on agency events.
 

24.
 Adjournment.
 

How to listen to the meeting remotely:  
Members of the public who wish to watch the commission meeting remotely should register for the meeting using the Zoom link above. Members of the public who wish to listen to the meeting by telephone should dial +1 346 248 7799, Webinar ID: 828 0442 9130
 
How to provide public comment:
Members of the public who wish to provide public comment to the commission during the public comment portion of the meeting may attend the meeting in person at the address above, register for the meeting using the Zoom link provided above and provide comments via Zoom*, or submit public comment by email to Cyan Green at cgreen@tsl.texas.gov by 4:00 p.m. (CST) on Wednesday, 10/30/24. Written comments received by email will be read aloud during the public comment portion of the meeting. Public comment will be limited to three minutes per speaker.

*If you wish to provide comment remotely (by Zoom), you must contact Cyan Green (cgreen@tsl.texas.gov) no later than Wednesday, 10/30/24 by 4:00 p.m. (CST). 

How to ask for an accommodation:
Any individual with a disability who plans to attend this meeting and requires auxiliary aids or services should notify the commission as far in advance as possible, but no less than two days in advance, so that appropriate arrangements can be made. Contact Cyan Green by telephone at +1 512 463 5460.



Page last modified: October 22, 2024