Purchasing and Bids - Doing Business with Us

Contact:

Purchasing and Acquisitions
e-mail: purchasing@tsl.texas.gov
phone: (512) 463-3037
fax: (512) 475-3393

Accounting and Grants Management
phone: (512) 463-6626
fax: (512) 475-0185

Contracts Exceeding $100,000

The Texas State Library and Archives Commission contracts for goods and services over $100,000 as mandated by Texas Government Code, Chapter 2054.126. Contracts will remain posted for the duration of the contract period.

The following table displays the contracts awarded by the Texas State Library and Archives Commission

Purchase Order Number Purchase Order Amount Vendor Description Beginning & Ending Date of Contract
306-16-8460 $389,500.00 Encyclopaedia Britannica, Inc. Subscription to eBook Resources for the TexQuest Program 6/15/2016 - 6/14/2017
306-16-8461 $559,000.00 TeachingBooks.net Subscription to the TeachingBooks.net Resources for the TexQuest and TexShare Programs 6/15/2016 - 6/14/2017
306-16-8462 $425,000.00 Cengage Learning, Inc. Subscription to the Science in Context Recource for the TexQuest and TexShare Programs 6/15/2016 - 6/14/2017
306-16-8463 $390,000.00 Cengage Learning, Inc. Subscription to the Gale Legal Forms Resource for the TexShare Program

7/1/2016 - 6/30/2017

306-16-8464 $139,000.00 EBSCO Information Services Subscription to eBook Package for the TexQuest Program 6/15/2016 - 6/14/2017
306-16-8468 $847,020.00 ProQuest LLC Subscription to STEM Resources for the TexShare Program 7/1/2016 - 6/30/2017
306-16-8491 $1,500,000.00 Cengage Learning, Inc. Subscription to K12 Resources for the TexQuest Program 6/15/2016 - 6/14/2017
306-16-8492 $1,000,000.00 Encyclopaedia Britannica Subscription to PreK-12 School and Spanish Reference Center Resources for the TexQuest Program 6/15/2016 - 6/14/2017
306-16-8493 $4,644,862.67 EBSCO Information Services Subscription to the EBSCO Core Collection of Resources for the TexShare Program 7/1/2016 - 6/30/2017
306-16-8499 $829,922.50 Cengage Learning, Inc. Subscription to the Gale Literature Collection Resources for the TexShare Program 7/1/2016 - 6/30/2017
306-16-8500 $697,000.00 EBSCO Information Services Subscription to the Learning Express Resources for the TexShare Program 7/1/2016 - 6/30/2017
306-16-8534 $129,594.00 Catapult Systems, Inc. CRM DBITS Services to integrate TSLAC's TLDD system into the current Grants Management System 9/1/2016 - 12/30/2016
306-16-8579 $374,298.00 Teton Data Subscription to Stat!Ref resources for the TexShare Program 8/1/2016 - 7/31/2017
306-16-8626 $595,000.00 Pronunciator LLC Subscription to the Pronunciator Resources for the TexShare Program 8/15/2016 - 8/14/2017
306-17-8001 $288,000.00 Middle Country Public Library Registration for Family Place Program for up to 24 libraries on dates to be determined. Cost is $12,000 per library 9/1/2016 - 8/31/2017
306-17-8013 $500,000.00 Exhibit Concepts Services to redesign the museum and exhibit space at the Sam Houston Center. 10/31/2016 - 8/31/2017
306-17-8015 $437,750.00 Cengage Learning, Inc. Subscription to the Health Reference Center for the TexShare Program; 3rd of four annual renewals from Contract # 306-13-8194 10/1/2016 - 9/30/2017
306-17-8017 $355,201.35 ProQuest LLC Subscription to ProQuest HeritageQuest Online database for the TexShare Program; 3rd of four annual renewals from Contract # 306-14-8016 10/1/2016 - 9/30/2017
306-17-8019 $265,225.00 Education Service Center, Region 20 Education partner to provide planning, implementation and evaluation of outreach, technical support and training on the K-12 DB Services; 3rd of six annual renewals from Contract # 306-14-8209 9/1/2016 - 8/31/2017
306-17-8020 $135,060.00 Amigos Library Services, Inc. TexShare Courier Program; 3rd of four annual renewals from Contract # 306-14-8000 9/1/2016 - 8/31/2017
306-17-8031 $375,000.00 Texas Facilities Commission Interagency Contract # 16-004-000 for the Facilities Management for the Shoal Creek facility 9/1/2016 - 8/31/2017
306-17-8086 $1,339,244.19 American Chemical Society Annual Subscription the ACS Resouces; 4th of four annual renewals from Contract  # 306-13-8148 1/1/2017 - 12/31/2017
306-17-8089 $2,064,521.79 OCLC Subscription to the WorldCat Discovery Resource for the ILL Program 9/1/2016 - 8/31/2017
306-17-8151 $114,000.00 TIBH Industries Temporary personnel services for Accounting Technician(s) from CPA Contract # 962-M3. 9/14/2016 - 8/31/2017
306-17-8353 $364,337.82 Texas Facilities Commission Interagency Contract # 17-048-000 for the soliciation and award of construction services for the historical buildings on the property of the Sam Houston Regional Library & Research Center in Liberty, TX. 3/6/2017 - 8/31/2017
306-17-8476 $138,000.00 Texas State Library & Archives Commission Interagency Contract # 6-18-306 for Records Management Services with the State Records Center. 9/1/2016 - 8/31/2017
306-17-8480 $1,000,000.00 Encyclopaedia Britannica, Inc. Subscription to PreK-12 School and Spanish Reference Center Resources for the TexQuest Program; 2nd of four annual renewals from Contract # 306-15-8001 6/15/2017 - 6/14/2018
306-17-8481 $4,807,432.86 EBSCO Information Services Subscription to the EBSCO Core Collection of Resources for the TexShare Program; 4th of four annual renwals from Contract # 306-13-8008 7/1/2017 - 6/30/2018
306-17-8482 $697,000.00 EBSCO Information Services Subscription to the Learning Express 3.1 & Job Accelerator Resources for the TexShare Program; 4th of four annual renewals from Contract # 306-13-8093 7/1/2017 - 6/30/2018
306-17-8484 $142,475.00 EBSCO Information Services Subscription to eBook Package for the TexQuest Program; 1st of four annual renewals from Contract # 306-17-8464 6/15/2017 - 6/14/2018
306-17-8486 $845,397.25 ProQuest LLC Subscription to STEM Resources for the TexShare Program; 1st of four annual contract renewals from Contract # 306-16-8468 7/1/2017 - 6/30/2018
306-17-8488 $425,000.00 Cengage Learning, Inc. Subscription to the Science in Context Recource for the TexQuest and TexShare Programs; 1st of four annual renewals from Contract # 306-16-8462 6/15/2017 - 6/14/2018
306-17-8489 $390,000.00 Cengage Learning, Inc. Subscription to the Gale Legal Forms Resource for the TexShare Program; 1st of four annual renewals from Contract # 306-16-8463 7/1/2017 - 6/30/2018
306-17-8490 $829,922.50 Cengage Learning, Inc. Subscription to the Gale Literature Collection Resources for the TexShare Program; 4th of four annual renewals from Contract # 306-13-8194 7/1/2017 - 6/30/2018
306-17-8491 $564,590.00 TeachingBooks.net Subscription to the TeachingBooks.net Resources for the TexQuest and TexShare Programs; 1st of four annual renewals from Contract # 306-16-8461 6/15/2017 - 6/14/2018
306-17-8495 $1,500,000.00 Cengage Learning, Inc. Subscription to K12 Resources for the TexQuest Program; 3rd of four annual renewals from Contract # 306-14-8491 6/15/2017 - 6/14/2018
306-17-8501 $389,500.00 Encyclopaedia Britannica, Inc. Subscription to eBook Resources for the TexQuest Program; 1st of four annual renewals from Contract # 306-16-8460 6/15/2017 - 6/14/2018
306-17-8578 $595,000.00 Pronunciator LLC Subscription to the Pronunciator license fo rthe TexShare program; 1st of four annual renewals from Contract # 306-16-8626 8/15/2017 - 8/14/2018
306-17-8625 $125,393.75 Texas Facilities Commission Interagency Contract for Minor Construction to provide services at the Shoal Creek facility 7/7/2017 - 12/31/2017
306-18-0004 $372,961.00 ProQuest LLC Subscription to ProQuest HeritageQuest Online database for the TexShare Program; 4th of four annual renewals from Contract # 306-14-8016 10/1/2017 - 9/30/2018
306-18-0011 $138,833.00 Amigos Library Services TexShare Courier Program; 4th of four annual renewals from Contract # 306-14-8000 9/1/2017 - 8/31/2018
306-18-0012 $273,181.75 Education Service Center, Region 20 Education partner to provide planning, implementation and evaluation of outreach, technical support and training on the K-12 DB Services; 4th of six annual renewals from Contract # 306-14-8209 9/1/2017 - 8/31/2018
306-18-0013 $437,750.00 Gale/Cengage Learning Subscription to the Health Reference Center for the TexShare Program; 4th of four annual renewals from Contract # 306-13-8194 10/1/2017 - 9/30/2018
306-18-0014 $277,434.95 Texas Facilities Commission Interagency Contract # 18-086-000 for Records Management Services with the State Records Center. 9/1/2017 - 8/31/2018
306-18-0018 $665,718.00 American Chemical Society Amendment to extend the service period for six months for ACS Legacy and Web Edition resources for the participating TexShare libraries; Original Contract # 306-13-8148 1/1/2018 - 6/30/2018
306-18-0019 $107,000.00 Tel Logic Inc DBA E-Rate Central E-Rate Application Assistance to Texas libraries across the State of Texas per RFP # 306-17-8645 and Contract # 306-18-0019. Year 1 of a two year contract. 9/1/2017 - 8/31/2018
306-18-0026 $336,072.00 Texas Department of Information Resources Interagency Contract # DIR-DCS-IAC021Amend 4 for the annual services provided by the DIR Data Center Services 9/1/2017 - 8/31/2018
306-18-0027 $138,000.00 Texas State Library & Archives Commission Interagency Contract # 6-18-306 for Records Management Services with the State Records Center. 9/1/2017 - 8/31/2018
306-18-0029 $2,086,984.53 OCLC Subscription to the WorldCat Discovery Resource for the ILL Program 9/1/2017 - 8/31/2018
306-18-0218 $165,000.00 Texas Facilities Commission Interagency Contract # 17-049-002 for services to diagnose and repair the historical buildings located on the Sam Houston Regional Library and Research Center's property. 9/1/2017 - 8/31/2018
306-18-0393 $4,807,433.00 EBSCO Information Services Subscription to the EBSCOHost Core Collection of resources for the TexShare Program; initial annual service period 7/1/2018 - 6/30/2019
306-18-0394 $936,545.00 EBSCO Information Services Subscription to the LearningExpress online resources for the TexShare Program; initial annual service period 7/1/2018 - 6/30/2019
306-18-0395 $950,500.00 Gale/Cengage Learning Subscription to the Opposing Viewpoints and Chilton Library for the TexShare and TexQuest Program; initial annual service period 7/1/2018 - 6/30/2019
306-18-0396 $506,250.00 Credo Reference Ltd Subscription to the Credo Reference Online for the TexShare Program; School Select subscription option available; intial annual service period 7/1/2018 - 6/30/2019
306-18-0399 $140,820.88 EBSCO Information Services Subscription to the eBooks Collection for the TexQuestProgram; 2nd of four annual renewals from Contract # 306-16-8464 6/15/2018 - 6/14/2019
306-18-0400 $881,240.00 ProQuest LLC Subscription to the STEM online resrouces for the TexShare Program; 2nd of four annual renewals from Contract # 306-16-8464 7/1/2018 - 6/30/2019
306-18-0402 $390,000.00 Gale/Cengage Learning Subscription to the Gale Legal Forms for the TexShare Program; 2nd of four annual renewals from Contract # 306-16-8463 7/1/2018 - 6/30/2019
306-18-0403 $425,000.00 Gale/Cengage Learning Subscription to the STEM resources for the TexShare and TexQuest Program; 2nd of four annual renewals from Contract # 306-16-8462 7/1/2018 - 6/30/2019
306-18-0404 $1,500,00.00 Gale/Cengage Learning Online Subscriptions for TexQuest Program; four of four annual renewals from Contract #306-14-8740 06/15/2018 - 6/14/2019
306-18-0405 $570,235.00 TeachingBooks.net Online Subscription for the TexQuest and TexShare Program; 2nd of four annual renewals from Contract #306-16-8461  06/15/2018 - 06/14/2019
306-18-0406 $389,500.00 Encyclopaedia Britannica Online Subscriptions for the TexQuest Program; 2nd of four annual renewals from Contract
#306-16-8467
06/15/2018 - 06/14/2019
306-18-0407 $1,000,000.00 Encyclopaedia Britannica Online Subscriptions for the TexQuest Program; 3rd of four annual renewals from Conract #306-15-8001 06/15/2018 - 06/14/2019
306-18-0528 $665,718.00 American Chemical Society Online Subscriptions for the TexShare Program 07/01/2018 - 12/31/2018
306-19-0003 $144,000.00 Middle Country Public Library Family Place Program; Amendment 4 from Contract #306-15-8560 09/01/2018 - 08/31/2019
306-19-0005 $528,533.00 Texas Department of Information Services DIR Data Center Network Consolidation Serivces 09/01/2018 - 08/31/2019
306-19-0010 $281,377.20 Education Service Center, Region 20 Help desk support, training, and outreach services for Texas K-12; 5th of six annual renewals from Contract #306-14-8209 09/01/2018 - 08/31/2019
306-19-0016 $155,229.64 Texas State Library & Archives Commission Records Managment Services 09/01/2018 - 08/31/2019
306-19-0023 $2,189,059.07 OCLC, Inc. Online Subscription for resources to utilize the Interlibrary Loan (ILL) Program; Final annual renewal from Contract #306-18-0029  09/01/2018 - 08/31/2019
306-19-0034 $142,906.00 Amigos Library Services, Inc. TExpress Courier Program for the TexShare Program; Intial annual serivce period  09/01/2018 - 08/31/2019
306-19-0036 $197,670.00 ProQuest, LLC Online Subscription for HeritageQuest 10/01/2018 - 03/31/2019
306-19-0194 $2,109,618.80 American Chemical Society Online Subscriptions for the TexShare Program 07/01/2018 - 12/31/2019
306-19-0195 $121,150.00 Analogue Imaging LLC Archive Writer for the State Records Center 03/12/2019
306-19-0273 $445,397.18 Texas Facilities Commission Amendment 3 to TFC Project #17-009-6065 for the Sam Houston Center  08/31/2019 - 08/31/2020

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Current Bid Opportunities

The following table displays the current bid opportunities for the Texas State Library and Archives Commission.

All bid specifications are in Adobe Acrobat. If you do not have Adobe Acrobat, you may download it for free at http://www.adobe.com

Requisition Number Class & Item Code Description Bid Documents Bid Deadline Date
306-19-0008

924

956-35

The Texas State Library and Archives Commission (“TSLAC”) is requesting Offers from qualified Vendors of online electronic resources including encyclopedias and general content databases (content includes but may not be limited to periodical/newspapers) for use by participants of the agency’s TexQuest Program (“Program”). The online electronic resources (“Core Resources”) must provide full-text documents, streaming media, other multimedia, and/or interactive content that covers the elementary through high school curriculum. All resources must support unlimited simultaneous use. Resources that support Texas curriculum standards are preferred. Resources must include content in either English or Spanish, or both; multi-lingual interfaces are preferred, and additional content in other languages may be considered.

http://www.txsmartbuy.com/#sp/306-19-0008

 

Deadline for Solicitation

01/10/2018 @10:00 a.m.

306-19-0293 924-16 The Texas State Library and Archives Commission (TSLAC) intends to contract with one (1) qualified vendor with the appropriate experience and skills necessary to develop learning materials, conduct/deliver content instruction, and provide participant guidance for the Library Grantsmanship Academy (Academy), a new project-based pilot program (Program) for Texas public libraries serving communities with populations under 25,000. http://www.txsmartbuy.com/sp/306-19-0293

Deadline for Solicitaion 

03/08/2019 @ 10:100 a.m.

Vendor Performance Form: To be filled out on commodity or service purchases greater than $25,000 or if there is a problem with a vendor.

Hub Sub-Contracting Form: In accordance with Gov’t Code §2161.252, the contracting agency has determined that subcontracting opportunities are probable under this contract. Therefore, respondents, including State of Texas certified Historically Underutilized Businesses (HUBs), must complete and submit a State of Texas HUB Subcontracting Plan (HSP) with their solicitation response.

Link for audio instructions and other HUB information: https://comptroller.texas.gov/purchasing/vendor/hub/

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Procurement Forms

Forms Index

Construction Contracts:

  1. Contractor's Qualification Form
  2. Performance Bond
  3. Payment Bond
  4. Non-Collusion Affidavit
  5. Uniform General Conditions for State Building Construction, 2010 Edition
  6. Supplementary Condition to the 2010 Edition of the Uniform General Conditions
  7. Criminal Background Check Guidelines 080614
  8. ACM Non-use Affidavit Design - rev. 070105
  9. Direct Deposit Form and Instructions
  10. Construction Pay Voucher
  11. Construction Payment Affidavit
  12. HSP Progress Assessment Report Form
  13. Transmittal Letter
  14. Submittal Form
  15. Storm Water Pollution Prevention Plan SWP3
  16. Change Order Form
  17. Time Extension
  18. Final Payment Checklist
  19. Warranty Transmittal Letter

Solicitation Documents:

  1. Confidential Information Template
  2. Terms and Conditions Issues Template
  3. VPAT Template

Vendor Services Forms:

  1. Audio/Video Consent Form
  2. Service Detail Form (required for services to equipment or property)

For PDF documents - obtain free Adobe PDF reader here.

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Procurement: Proprietary / Emergency / No Bid Procurements

Vendor Name

Purchase
Order #

Amount

Justification

Middle Country Public Library  306-15-8560 &
306-16-8001
$432,000.00 Proprietary Justification for Contract with
Middle Country Public Library
(PDF)
SirsiDynix 306-17-8075 $74,035.55

Proprietary Justification Letter (PDF)

Texas Library Association 306-17-8473 $30,865.00 http://esbd.cpa.state.tx.us/bid_show.cfm?bidid=139177
Simplex Grinnell 306-17-8335 $50,971.34 http://esbd.cpa.state.tx.us/bid_show.cfm?bidid=139418
Index Data 306-18-0003 $8,000.00 http://esbd.cpa.state.tx.us/bid_show.cfm?bidid=144036
SirsiDynix 306-18-0035 $74,035.55 http://esbd.cpa.state.tx.us/bid_show.cfm?bidid=144114

 

DUNS and SAM Registration FAQs (PDF)

DUNS and SAM Registration FAQs (PDF)
 

Terms and Conditions

TSLAC Terms & Conditions for Purchase Orders (PDF)

TSLAC/LSTA Terms & Conditions for Purchase Orders (PDF)

TSLAC/THRAB Terms & Conditions for Purchase Orders (PDF)

TSLAC/TWC Terms & Conditions (PDF) - grant expired as of 8/31/2017

TSLAC IAC Terms & Conditions (PDF)

TSLAC Invoicing Instructions (PDF)
 

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Page last modified: March 12, 2019