Introduction to Texas State Publications Purpose and Scope _Texas state publications_ is a monthly checklist intended as a reference source, current-awareness tool, and acquisition aid to the publications produced and distributed by Texas state agencies and institutions of higher education. It includes the monographs, monographic series, annual serials, and new periodical titles that are deposited with and processed by the Texas State Library during a month. Publications excluded from this list are: job announcements, news releases, bills, slip laws, opinions, daily journals, issues of periodicals, and other ephemeral materials. The electronic version of _Texas state publications_ also omits materials that do not require full bibliographic description, such as pamphlets; these types of documents can be found in the print version of _Texas state publications_ under the publishing agency with the subheading "LEAFLETS." _Texas state publications_ is cumulated into an annual index of all documents listed in the monthly issues for the period of one calendar year. The annual index uses the same guidelines for arrangement as the monthly checklist, as described below. Arrangement The monthly checklist is arranged in two parts. Part 1 lists publications by issuing agency, alphabetically by the key word in the agency's name. Agencies which contribute to the checklist include state agencies, departments, state-federal cooperating agencies, regional governmental bodies, and state colleges and universities. Publications issued by state colleges and universities are grouped together following the agency listing. Each entry in Part 1 contains the following information when available or applicable: 1) classification number; 2) title; 3) author; 4) edition; 5) publication date; 6) pagination; 7) frequency; 8) series title and number; 9) title and content notes; 10) microfiche availability symbol; 11) OCLC record number; and 12) entry number. Part 2 is a subject index. Each publication is entered under the subject terms which reflect its content. The subject terms are Library of Congress subject headings as they are given in each publication's OCLC record. Subject terms are arranged alphabetically, with numeric characters preceding alphabetic ones. The subject headings are ordered according to the first complete term of the subject heading, then according to subsequent terms within the heading; the exception to this rule is that any headings beginning with the word "Texas" are filed in direct order. An example of this arrangement is as follows: Air Air. Pollution Air. Pollution. Standards Air quality. Standards Air quality. Texas Air quality management ... Texas. Adjutant General's Dept. Texas Board of Architectural Examiners Texas. Coastal Management Program Texas Commission for the Blind Additional terms have been added to the Subject List that will simplify access to certain forms of publications; these additional terms are: annual reports; biennial reports; budgets; college catalogs; consultant contract reports; financial reports; legislative appropriations requests; periodicals; and strategic plans. Each entry in Part 2 includes the title, classification number, and entry number; each of these access points can be used to retrieve the full bibliographic citation as found in Part 1. Distribution The Texas State Library sends copies of the publications it receives to its depository libraries, whenever possible, thereby enabling citizens to have ready access to Texas state publications in their local areas. To determine how a publication has been distributed, note the distribution symbol given with each entry. Key to the distribution symbols: (D) Depository: the publication is available for loan from the Texas State Library and all state depository libraries; (N) Non- depository: the publication is available for loan from the Texas State Library. Availability The Texas State Library has available for loan single copies of the publications listed. Publications showing depository distribution are available from state depository libraries. All publications can be obtained by local libraries through the state's interlibrary loan system. Requests for permanent copies must be directed to the issuing agency. Inclusion of a title on the checklist does not guarantee that an agency has copies available for general distribution. Micropublishing Program With few exceptions, (N) Non-depository publications can be purchased in microfiche format from the State and Local Records Management Division of the Texas State Library. The microfiche availability symbol, i.e. (2MF), that is displayed with each entry indicates the approximate number of fiche that was produced to represent the entire publication. Microfiche copies of a publication can be purchased for 50 cents per fiche. To obtain more information about the Program or to receive the Micropublishing Sales Order Form, contact the Publications Clearinghouse, Room 307, Texas State Library, 1201 Brazos, Austin, TX 78711, 512/463-5434.
Page last modified: April 25, 2011