Texas State Publications
1998 Annual Index
The Texas State Publications 1998 Annual Index compiles the entries found in the 1998 monthly issues of Texas State Publications. Texas State Publications is a checklist of documents received by the Texas State Library and Archives Commission from state agencies, councils of government and institutions of higher education. The monthly checklist includes monographs, monographic series, annual and biennial serials, and new periodical titles; excluded from the checklist are items exempted from the depository program (job announcements, news releases, etc.) and individual issues of periodicals. The monthly checklist announces ephemeral materials at the end of each publishing entity's section under the heading "Leaflets." The annual index omits exempt items as well as the leaflets listed in the monthly issues.
The index has two divisions: the first division lists publications by issuing agency, arranged alphabetically by the key word in the agency's name. Entries for agencies and councils and government are placed before entries for institutions of higher education. The 1998 agency list is split into three electronic files to aid in download operations: agencies by keyword beginning with A to H; agencies by keyword beginning with I to Y; and institutions of higher education (Z). Entries in the agency listing provide the following information when available: issuing agency and its address; Texas document classification number; title; author; edition; publication date; pagination; frequency; series titles and number; title and contents notes; microfiche availability symbol; OCLC record number; depository availability symbol; and entry number.
The second division of the annual index is a subject list. The subject list uses the Library of Congress subject headings found on each entry's OCLC record. In addition, the following terms have been included in appropriate entries to facilitate identification of types of documents: annual reports, biennial reports, budgets, college catalogs, consultant contract reports, financial reports, legislative appropriations requests, periodicals (i.e. serials published more frequently than once per year), and strategic plans. The 1998 subject list is split into three electronic files to aid in download operations: subjects by keyword beginning with numerals, then A to F; subjects by keyword beginning with G to S; and subjects by keyword beginning with T to Z.
The subject list is arranged alphabetically by subject term, and within identical terms alphabetically by title. The alphabetical arrangement disregards punctuation and files "nothing before something." For example, the following terms will appear in this order:
WATER CONSERVATION PROJECTS. TEXAS. JEFFERSON COUNTY WATER CONSERVATION. TEXAS WATER CONSERVATION. TEXAS. COLORADO RIVER WATERSHED WATER LEVELS. MEASUREMENT. EQUIPMENT AND SUPPLIES WATER. PERIODICALS WATER. POLLUTION. LAW AND LEGISLATION. TEXAS WATER. POLLUTION POTENTIAL. TEXAS WATER. POLLUTION. TEXAS. AUSTIN WATER QUALITY BIOLOGICAL ASSESSMENT WATER QUALITY. CANADIAN RIVER WATERSHED WATER QUALITY MANAGEMENT WATER UTILITIES WATER-SUPPLY, AGRICULTURAL WATER-SUPPLY ENGINEERING. TEXAS. EL PASO COUNTY WATER-SUPPLY. MEASUREMENT. EQUIPMENT AND SUPPLIES WATERSHED MANAGEMENT. TEXAS. HANDBOOKS, MANUALS, ETC.
The major exception to the above example is in the filing of subject terms that begin with the word "Texas"; in this case no rearrangement of terms has been made.
The subject list is intended to be used in conjunction with the agency list. Each subject list entry includes the title or uniform title of the document, classification number and entry number. After the entry number of a specific document has been determined from the subject list, please search the agency list for the entry number to obtain more complete bibliographic information about the document.
DISTRIBUTION & AVAILABILITY
The Texas State Library and Archives Commission sends copies of the publications it receives to depository libraries whenever possible. The depository availability symbols, (D) or (N), indicate if the document was distributed. The symbol (D) indicates that the document is available at depository libraries throughout the state; the symbol (N) indicates that the document was not distributed to depository libraries but is available on loan from the Texas State Library and Archives Commission through inter-library services. Please contact your local library's inter-library loan department about borrowing documents from the Texas State Library.
Requests for permanent copies of documents must be directed to the issuing agency. Each entry in the agency list includes the agency's phone number and address for public information requests. Inclusion of a title in the index does not guarantee that an agency has copies available for general distribution.
In most cases, non-depository (N) documents are available in microfiche format from the State and Local Records Management Division of the Texas State Library for a cost of fifty cents per fiche. The microfiche availability symbol consists of an Arabic numeral followed by the initials 'MF'; the Arabic numeral indicates the number of microfiche required to contain the document. The symbol (0MF) indicates that no microfiche was produced for the entry. For more information about ordering documents in microfiche format, please contact the Texas State Publications Depository Program, Texas State Library and Archives Commission, P.O. Box 12927, Austin, Texas, 78711, 512/463-5434.
All the documents found here, plus many others, can be found in the Library Catalog of Texas State Agencies, an on-line public access catalog that can be used with a web browser.
For more information about the Texas State Library and Archives Commission, use a web browser to visit our home page on the world wide web:
For more information about the Texas State Publications Depository Program, use a web browser to visit this address:
Comments or complaints regarding the programs and services of the Texas State Library and Archives Commission can be addressed to the Director and Librarian, P.O. Box 12927, Austin, Texas, 78711-2927, or call 512-463-5460 (voice), 512-463-5436 (fax).