TexShare Advisory Board Meeting
10:15 AM until 2:00 PM on January 01, 2007
Texas State Library and Archives Commission
1201 Brazos, room 314
1. Minutes from the October 20, 2006 meeting were approved.
2. No public comment.
3. TSLAC Update: Peggy Rudd reported on recommendations from the Legislative Budget Board. Two recommendations of note are that the 10% cut in the agency’s budget be restored, and that appropriations from general revenue-dedicated funds be moved to general revenue. Ms. Rudd also announced the Texas Library Association (TLA) Legislative Day is set for Feb. 6th. Ms. Rudd also reported that the Sunset Commission completed its review of the agency and recommended that the agency continue for another twelve years. Other Sunset Commission recommendations included having TSLAC take responsibility for coordinating a statewide effort to make historical and cultural resources available online, and studying the roles of TSLAC and the Texas Education Agency (TEA) in supporting school libraries.
4. TLA TexShare Riders: Gloria Meraz reported that the Texas Library Association is supporting riders to the TEA and TSLAC budgets. The proposed rider to the TEA budget asks for $2.5 million per year, with $2.2 million for database subscriptions and $300,000 for database program support. TLA is supporting a similar rider to the TSLAC budget, including $500,000 for TexShare databases in addition to school database funding. If the rider to the TEA budget is approved, the rider to the TSLAC budget will be amended to only address the $500,000 for TexShare databases.
5. TexTreasures Grants: Ed Seidenberg reported awarding TexTreasures grants for FY 2008 will be dependent on the availability of federal funding. Because Congress has not passed a budget yet, the Library Services and Technology Ace (LSTA) is funded under a continuing resolution at the FY 2006 level. Unless Congress passes a budget soon, which is unlikely, the increase that we expected in federal funds will not be realized in time to issue and award TexTreasures grants as planned. We anticipate that there will be future funding for these grants, and the changes that are proposed to the grant rules are still open for comment. (See agenda item # 9-E)
6. K-12 TexShare Database Program Collection Development Policy: Carlyn Gray, representing the K-12 TexShare Transition Task Force, offered the draft collection development policy to the board for approval. The policy was approved with minor changes, and is on the TexShare web site at: http://www.texshare.edu/k12/index.html
7. Working Group Reports
A. Card Program: No report.
B. Interlibrary Loan/Courier Service: No report.
C. Education Services Program: No report.
D. Electronic Information: Sue Phillips reported for Kerry Keck.
The group is engaged in several projects:
- A subgroup of 3 members are developing a draft “deselection” policy that will guide ‘weeding’ of NetLibrary ebooks. The draft policy will be formalized at an upcoming meeting. Once a policy has been approved, the subgroup will apply the policy to develop a list of titles suggested for weeding. Once the list is developed, libraries will be able to use this list to remove records of older, less relevant materials from their catalog.
- Members are reviewing usage statistics to evaluate core database subscriptions for cost-benefit.
- The group hopes to identify two to three databases to be added to the TexSelect program.
- Russlene Waukechon is exploring the possibility of enabling the PubMed LinkOut feature in Ebsco databases to allow patrons of member libraries to go from a PubMed search on the open Web to TexShare’s licensed full text content.
E. Communications: No report.
F. Library of Texas: Kevin Marsh reported for Jeanette Mosey.
- The LoT Working Group met December 13th via telephone conference call.
- The inclusion of non-TexShare databases that use Z39.50 protocols in the search targets is now available.
- There will probably be a change in the underlying software for LoT. The new software will allow for a single group of ranked search results, rather than results separated by target database.
- Diane Neal, TWU School of Library & Information Studies, completed usability testing of the LoT interface in Fall 2006. She shared a number of recommendations for changes with the Working Group. Some of these can be incorporated when the new software is installed.
G. TexTreasures Grants: No report.
8. Strategic Partner Reports
A. University of Texas at Austin: No report
B. Amigos: Bonnie Juergens reported.
The level of mislabeled packages has dropped. There are problems in the Arkansas part of Trans-Amigos Express; these problems should be solved soon with a change in sub-contractor. Ongoing invoicing for TexShare includes the database program fees and TexSelect fees.
C. ESC-20: Susanna Garza reported.
Ms. Garza introduced Marty Rossi, who is a librarian just starting with ESC-20. Marty presented results of the ESC-20 online survey about the K-12 TexShare web site (http://web.esc20.net/texshare/). They received 150 responses, 90% from librarians. The survey responses provided suggestions for improvement, indicated a desire for more resources available on the web site, and a need for more training. Some respondents indicated problems with access. Some wanted more ready-made materials. ESC-20 staff concludes that participants want wider availability and depth of resources. Further training, marketing, and a revamp of the web site are planned.
9. Administrative Report: Beverley Shirley reported.
A. TexShare Database Fees: As of January 19, 2007, we have collected $1,475,943 of the TexShare FY07 Database Program Fees. 612 libraries have paid. The Task Force on Database Fees is meeting in February to discuss the medical library fee schedule, fees for joint public-school libraries, and establishing a mechanism for gradually expanding cost sharing.
B. Open Government Training: Thank you to all board members for completing the required open government training.
C. Library Statistics: TexShare members can view program usage statistics for TexShare services on the Web site at http://www.texshare.edu/memberinfo/statistics/. Also, TexShare member libraries can view their TexShare Performance Summaries at http://www.texshare.edu/reports/TPSreport06/tpsIntro.php. Historically, TexShare provides statistics down to the institutional level on the public Web site.
D. TexShare Annual Report Survey: The FY06 TexShare Annual Report survey form is available to member libraries. This year, the annual report has been enhanced so that:
- Libraries that do not have FTEs and/or materials budget numbers on file with NCES will be asked to submit that data with the annual report survey. This information is needed in order for us to accurately set TexShare fees.
- TexShare library contact information for TexShare programs is provided and libraries are given the opportunity to update or correct that information.
- In addition to providing us with a rating and evaluative comments on programs in which they participate, TexShare member libraries are also asked to rate and comment on the TexShare program as a whole.
E. TexTreasures Grants: (See also agenda item #5 above.)
Because of a delay in approving a federal budget, IMLS is still operating off of the previous appropriation level. The increase in our LSTA appropriation that we anticipated has not been realized to date. If Congress does not act in a timely manner, we will not be able to commit funds to TexTreasures grants for next year.
TSLAC proposed a change to rules governing all of its grant programs as posted in the Texas Register, 31TexReg9064 and 31TexReg9074. Among the changes in these proposed new rules:
- Standardizes the grant policies and procedures between different grant programs
- Shortens the grant policies and procedures
- Allows more types of libraries to apply for competitive grants
- Creates a new grant program that only major resource library systems and regional library systems can apply for
- Gives special consideration to major resource library systems and regional library systems
- Brings all competitive grant policies and procedures into one place in our rule structure
F. K-12 Partners:
The Transition Task Force has developed a draft collection development policy for K-12 TexShare electronic resources that will compliment the existing TexShare collection development policy for electronic resources. (See agenda item # 6 above.)
In the Sunset Commission’s December 12, 2007 meeting, the Commission instructed the TSLAC and the Texas Education Agency to develop a joint study of school library needs and to assess which needs each agency should address. (See agenda item # 3 above.)
Next two board meetings will be April 27, 2007 and July 13, 2007.
TexShare Advisory Board Members:
Nancy Anderson, Howard Payne University
Steve Brown, North Richland Hills Public Library
Cathy Dean, San Antonio Public Library
Doug Ferrier, UT Brownsville/Texas Southmost College
Maurice Fortin, Angelo State University
Kathy Hoffman, UT M.D. Anderson Cancer Center
Larry Justiss, Tom Green County Library System
Dennis Michaelis, McLennan Community College
Lorienne Roy, UT Austin School of Information
Candice Scott, Schreiner University
Martha Tandy, Weatherford College
Texas State Library and Archives Commission:
Mike Avila, Library Resource Sharing Division
Sue Bennett, Library Resource Sharing Division
Dave Hardy, Library Resource Sharing Division
Kevin Marsh, Library Resource Sharing Division
Ann Mason, Library Resource Sharing Division
Danielle Plumer, Library Resource Sharing Division
Peggy Rudd, State Librarian
Ed Seidenberg, Assistant State Librarian
Beverley Shirley, Library Resource Sharing Division
Russlene Waukechon, Library Resource Sharing Division
Working Group Chairs/Liaisons:
Jay Clark, San Jacinto College, Card WG
Susanna Garza, ESC-20
Bonnie Juergens, Amigos Library Services
Sue Phillips, University of Texas at Austin
Carlyn Gray, Round Rock ISD
Gloria Meraz, TLA
Marty Rossi, ESC-20