TexShare Advisory Board Meeting


8:30 AM to 10:30 AM Monday, September 21, 2009


AT&T Executive Education and Conference Center


Austin, TX

Minutes

1. Elect Chair & Vice Chair: The board elected Kathy Hoffman as Chair and Larry Justiss continues on as Vice-Chair.

2. Approve minutes from July 27, 2009: Approved as submitted.

3. Public Comment: None.

4. Set Date for next meeting (January 2010): Ann Mason will poll for either the 25th or 29th of January 2010.

5. Discuss Draft TexShare Rules on Membership Expansion:


Joan Heath summarized the proposed rule changes, and then went over the principles of the rule changes for the discussion. TexShare would initially add library groups. Regarding non-profit libraries, the board directed TSLAC staff to clarify in the document on the principles of membership expansion that the board had not yet come to a consensus on whether or not for-profit institution should be eligible for TexShare membership.

The board continued the discussion regarding eligibility of for-profit entities. Examples that were mentioned included a Florida multi-type program where having for-profit members was beneficial when the program requested funding from the legislature, and a consortium in Massachusetts where for-profit organizations provide unique resources, share staff expertise, and serve on committees of the consortium. Some for-profit libraries in Texas that might be interested in TexShare membership might be for-profit academic institutions, corporate libraries, and law firm libraries. The board suggested that TSALC staff get in touch with the special libraries group in Texas and initiate a conversation about membership to identify their needs and what they would be willing to bring to the table. We don’t believe most of them know about TexShare programs other than the databases.

One drawback of including for-profit organizations mentioned was the effect on pricing of the databases. Some board members expressed feeling a sense of uneasiness of not knowing what would happen if we open membership up to for-profits entities. The board requested that TSLAC staff investigate with database vendors to see what impact this would have on database contracts. Board members did not want to lose anything we have already fought for in terms of service level.

Several members of the board felt that as long as the membership controls the process for admitting groups to membership status, they would be comfortable with allowing for-profits to be eligible for membership. TSLAC staff recommended, as the board had not come to an agreement regarding this issue, that the board take a conservative approach, limiting membership eligibility to non-profit libraries at this point and revisiting the issue of including for-profit entities in the future after further discussion. If the board chooses to do this, the updated rules will have to go through the 30-day public comment period again.

TSLAC staff reviewed the proposed procedures for granting libraries status as affiliate members or full members of TexShare. The process starts with a group petition for membership status. Once the group is granted membership status, individual libraries belonging to that group may be admitted into the consortium. The criteria for granting a group membership status are listed in the rules. The board will have authority to make a recommendation to accept or deny these petitions.

The rules add a category of “Affiliate Member.” Affiliate members may participate in one or more consortium services; they must fund their participation in these services. In order to attain full membership status in TexShare, a group of libraries must be interested in more than one program of TexShare, but individual libraries of that group would only have to participate in one TexShare program.

The board requested several changes to the draft proposal to improve clarity regarding the process of petitioning for membership status and applying for membership. TSLAC staff agreed to make all of these changes before taking the proposed rules to the Texas State Library and Archives Commission.

At the conclusion of the discussion on proposed rule changes the board recommended presenting these proposed changes, with changes indicated, to the Texas State Library and Archives Commission at their October 12, 2009 meeting.

Present:


TexShare Advisory Board Members:


Kathy Hoffman, UT MD Anderson Cancer Center, Chair


Cathy Dean, San Antonio


Kathy Fair, Kilgore College


Joan Heath, Texas State University San Marcos


Larry Justiss, Tom Green County Library System


Tracey Mendoza, Alamo Colleges


Farzaneh Razzaghi, University of Texas – Pan American


Sheila Ross Henderson, Pasadena Public Library System


Candice Scott, Schreiner University

Texas State Library and Archives Commission:


Julie Hughes, Library Resource Sharing Division, recorder


Ann Mason, Library Resource Sharing Division


Danielle Plumer, Library Resource Sharing Division


Peggy Rudd, Director and Librarian


Beverley Shirley, Library Resource Sharing Division


Russlene Waukechon, Library Resource Sharing Division

Working Group Chairs:


Martha Rinn, Texas Lutheran University, Database Cost Sharing Working Group

Strategic Partners:


Bonnie Juergens, Amigos Library Services


Sue Phillips, UT Austin

Guests:


Don Dyal, Texas Tech University


Doug Ferrier, University of Texas at Brownsville


Alice Specht, Hardin-Simmons University

Page last modified: January 28, 2011
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