Local Government Retention Schedules

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CC | DC | EL | GR

HR | JC | LC | PS

PW | SD | TX | UT 

 

Related:

WARNING:  Unless these retention schedules have been adopted by your local government the retention periods listed in the schedules may not be used for the destruction of your records. You can find the Declaration of Compliance on our forms webpage and download a chart of recommended schedules for various types of local government offices.

Download a PDF of all 12 local retention schedules (476 pages)


CC: Records of County Clerks

Revised Third Edition - Effective March 25, 2019

Formats: Word PDF | Webpage

  • Part 1: County Clerk as Clerk to Commissioners Court
  • Part 2: County Clerk as Recorder
  • Part 3: County Clerk as Clerk of County Court
  • Part 4: Official Public Records of County Clerks
  • Part 5: Records of the County Surveyor
  • Part 6: Records of the County Superintendent of Schools

DC: Records of District Clerks

Revised Third Edition - Effective March 25, 2019

Formats: Word PDF | Webpage

  • Part 1: Civil Case Records
  • Part 2: Tax Suit Records
  • Part 3: Family Law Case Records
  • Part 4: Juvenile Records
  • Part 5: Criminal Case Records
  • Part 6: Multi-Case/Multi-Court Records
  • Part 7: Miscellaneous Court Records
  • Part 8: Jury Records
  • Part 9: Grand Jury Records
  • Part 10: Naturalization Records
  • Part 11: Administrative and Financial Records
  • Part 12: Business and Professional Records
  • Part 13: Miscellaneous Records

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EL: Records of Elections and Voter Registration

Fourth Edition - Effective September 18, 2020

Formats: Word | PDF | Webpage

  • Part 1: Election Records
  • Part 2: Records of Candidacy and Campaign Finance
  • Part 3: Voter Registration Records

 


GR: Records Common to All Local Governments

Revised Fifth Edition - Effective April 17, 2016

Formats: Word PDF | Webpage

  • Part 1: Administrative Records
  • Part 2: Financial Records
  • Part 3: Personnel and Payroll Records
  • Part 4: Support Services Records
  • Part 5: Information Technology Records

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HR: Records of Public Health Agencies

Formats: Word PDF | Webpage

Second Edition - Effective April 3, 2011

  • Part 1: Records Common to Public Health Agencies
  • Part 2: Records of Local Public Health Authorities
  • Part 3: Records of Local Public Hospitals
  • Part 4: County Indigent Health Care Records
  • Part 5: Animal Control and Health Records
  • Part 6: Records of the County Inspector of Hides and Animals

JC: Records of Public Junior Colleges

Second Edition - Effective September 22, 2010

Formats: Word PDF | Webpage

  • Part 1: Admissions and Assessment Records
  • Part 2: Academic Records
  • Part 3: Financial Aid Records
  • Part 4: Family Educational Rights and Privacy Act Records
  • Part 5: Accreditation Records
  • Part 6: Financial Records
  • Part 7: Personnel Records
  • Part 8: General Education Development (GED) Testing Records
  • Part 9: Miscellaneous Records and Reports
  • Part 10: Library and Museum Records
  • Part 11: Campus Security Records

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LC: Records of Justice and Municipal Courts

Revised Third Edition - Effective March 25, 2019

Formats: Word PDF | Webpage

  • Part 1: Civil and Criminal Records
  • Part 2: Inquest Records
  • Part 3: Vital Statistics Records
  • Part 4: Miscellaneous Records
  • Part 5: Juvenile Records

PS: Records of Public Safety Agencies (Police, Fire, EMS, ME, etc.)

Revised Fourth Edition - Effective March 25, 2019

Formats: WordPDF | Webpage

  • Part 1: Records Common to Public Safety Agencies
  • Part 2: Law Enforcement Records
  • Part 3: Records of County Medical Examiners
  • Part 4: Records of Fire Fighting and Emergency Medical Service Agencies
  • Part 5: Records of Community Supervision and Corrections (Adult Probation) Departments
  • Part 6: Records of County, District and Criminal District Attorneys

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PW: Records of Public Works and other Government Services

Second Edition - Effective April 3, 2011

Formats: Word PDF | Webpage

  • Part 1: General Records
  • Part 2: Planning and Zoning Records
  • Part 3: Building Permit and Inspection Records
  • Part 4: Public Transportation and Engineering Records
  • Part 5: Soil and Water Conservation Records
  • Part 6: Agriculture Extension Agent Records
  • Part 7: Environmental Hazards Records
  • Part 8: Weights and Measures Records
  • Part 9: Library and Museum Records
  • Part 10: Parks and Recreation Records
  • Part 11: Zoo Records
  • Part 12: Public Broadcasting Records
  • Part 13: Social Services Records
  • Part 14: Veterans Service Officer Records
  • Part 15: Gaming Records
  • Part 16: Cemetery Records
  • Part 17: County Historical Commission Records
  • Part 18: Miscellaneous Records

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SD: Records of Public School Districts

Third Edition - Effective May 23, 2018

Formats: WordPDF | Webpage

  • Part 1: Student Academic Records
  • Part 2: Family Educational Rights and Privacy Act Records
  • Part 3: Records of Special Populations and Services
  • Part 4: Attendance Records
  • Part 5: Student Health Records
  • Part 6: Instruction and Grade Reporting Records
  • Part 7: Discipline and Counseling Records
  • Part 8: Adult and Vocational Education Records
  • Part 9: Drivers Education Records
  • Part 10: Accreditation Records
  • Part 11: Food Service Records
  • Part 12: Textbook Records
  • Part 13: Transportation Records
  • Part 14: School Safety Records
  • Part 15: Financial Records
  • Part 16: Personnel and Staffing Records
  • Part 17: Miscellaneous Reports and Surveys
  • Part 18: Miscellaneous Records
  • Part 19: Library Records

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TX: Records of Property Taxation

Formats: Word PDF | Webpage

Third Edition - Effective April 3, 2011

  • Part 1: Appraisal Records
  • Part 2: Property Tax Collection Records
  • Part 3: Motor Vehicle and Boat Licensing and Registration Records
  • Part 4: Liquor Licensing Records
  • Part 5: Occupation Tax Records
  • Part 6: Miscellaneous Records of County Tax Assessor-Collectors
  • Appendix

UT: Records of Utility Services

Formats: Word PDF | Webpage

Second Edition - Effective April 3, 2011

  • Part 1: General Records
  • Part 2: Water and Wastewater
  • Part 3: Solid Waste and Hazardous Waste Management Records
  • Part 4: Electric Utility Records
  • Part 5: Gas Utility Records

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skyline by Shawn Schmidt from the Noun Project
"Local government" means a county, including all district and precinct offices of a county, municipality, public school district, appraisal district, or any other special-purpose district or authority.


Can't find what you're looking for? Email slrminfo@tsl.texas.gov or call 512-463-7610.

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Page last modified: August 28, 2020