Local Government Retention Schedules

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CC | DC | EL | GR

HR | JC | LC | PS

PW | SD | TX | UT 

WARNING:  Unless these retention schedules have been adopted by your local government by fiing a Declaration of Compliance (form SLR 508), the retention periods listed in the schedules may not be used for the destruction of your records. 

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Update 04/2019: We are no longer publishing webpage/html versions of the local retention schedules due to the lack of mobile accessibility and poor feasibility of formatting tables on webpages.

Tips: To share a record series, copy and paste rows from the Word doc into your message body, take a screenshot, or provide the page number to the person you're sharing with. Both PDF and Word formats are easy to search using the "Find" function (shorcut CTRL + F).


CC: Records of County Clerks

(Revised Third Edition) - Effective March 25, 2019

Download: WordPDF

  • Part 1: County Clerk as Clerk to Commissioners Court
  • Part 2: County Clerk as Recorder
  • Part 3: County Clerk as Clerk of County Court
  • Part 4: Official Public Records of County Clerks
  • Part 5: Records of the County Surveyor
  • Part 6: Records of the County Superintendent of Schools

DC: Records of District Clerks

(Revised Third Edition) - Effective March 25, 2019

Download: WordPDF

  • Part 1: Civil Case Records
  • Part 2: Tax Suit Records
  • Part 3: Family Law Case Records
  • Part 4: Juvenile Records
  • Part 5: Criminal Case Records
  • Part 6: Multi-Case/Multi-Court Records
  • Part 7: Miscellaneous Court Records
  • Part 8: Jury Records
  • Part 9: Grand Jury Records
  • Part 10: Naturalization Records
  • Part 11: Administrative and Financial Records
  • Part 12: Business and Professional Records
  • Part 13: Miscellaneous Records

 

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EL: Records of Elections and Voter Registration

(Revised Third Edition) - Effective September 3, 2014

Download: Word | PDF

  • Part 1: Election Records
  • Part 2: Records of Candidacy and Campaign Finance
  • Part 3: Voter Registration Records

GR: Records Common to All Local Governments

(Revised Fifth Edition) - Effective April 17, 2016

Download: WordPDF

  • Part 1: Administrative Records
  • Part 2: Financial Records
  • Part 3: Personnel and Payroll Records
  • Part 4: Support Services Records
  • Part 5: Information Technology Records

 

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HR: Records of Public Health Agencies

(Second Edition) - Effective April 3, 2011

Download: WordPDF

  • Part 1: Records Common to Public Health Agencies
  • Part 2: Records of Local Public Health Authorities
  • Part 3: Records of Local Public Hospitals
  • Part 4: County Indigent Health Care Records
  • Part 5: Animal Control and Health Records
  • Part 6: Records of the County Inspector of Hides and Animals

JC: Records of Public Junior Colleges

(Second Edition) - Effective September 22, 2010

Download: WordPDF

  • Part 1: Admissions and Assessment Records
  • Part 2: Academic Records
  • Part 3: Financial Aid Records
  • Part 4: Family Educational Rights and Privacy Act Records
  • Part 5: Accreditation Records
  • Part 6: Financial Records
  • Part 7: Personnel Records
  • Part 8: General Education Development (GED) Testing Records
  • Part 9: Miscellaneous Records and Reports
  • Part 10: Library and Museum Records
  • Part 11: Campus Security Records

 

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LC: Records of Justice and Municipal Courts

(Revised Third Edition) - Effective March 25, 2019

Download: WordPDF

  • Part 1: Civil and Criminal Records
  • Part 2: Inquest Records
  • Part 3: Vital Statistics Records
  • Part 4: Miscellaneous Records
  • Part 5: Juvenile Records

 

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PS: Records of Public Safety Agencies (Police, Fire, EMS, ME, etc.)

(Revised Fourth Edition) - Effective March 25, 2019

Download: WordPDF

  • Part 1: Records Common to Public Safety Agencies
  • Part 2: Law Enforcement Records
  • Part 3: Records of County Medical Examiners
  • Part 4: Records of Fire Fighting and Emergency Medical Service Agencies
  • Part 5: Records of Community Supervision and Corrections (Adult Probation) Departments
  • Part 6: Records of County, District and Criminal District Attorneys

 

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PW: Records of Public Works and other Government Services

(Second Edition) - Effective April 3, 2011

Download: WordPDF

  • Part 1: General Records
  • Part 2: Planning and Zoning Records
  • Part 3: Building Permit and Inspection Records
  • Part 4: Public Transportation and Engineering Records
  • Part 5: Soil and Water Conservation Records
  • Part 6: Agriculture Extension Agent Records
  • Part 7: Environmental Hazards Records
  • Part 8: Weights and Measures Records
  • Part 9: Library and Museum Records
  • Part 10: Parks and Recreation Records
  • Part 11: Zoo Records
  • Part 12: Public Broadcasting Records
  • Part 13: Social Services Records
  • Part 14: Veterans Service Officer Records
  • Part 15: Gaming Records
  • Part 16: Cemetery Records
  • Part 17: County Historical Commission Records
  • Part 18: Miscellaneous Records

 

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SD: Records of Public School Districts

(Third Edition) - Effective May 23, 2018

Download: WordPDF 

  • Part 1: Student Academic Records
  • Part 2: Family Educational Rights and Privacy Act Records
  • Part 3: Records of Special Populations and Services
  • Part 4: Attendance Records
  • Part 5: Student Health Records
  • Part 6: Instruction and Grade Reporting Records
  • Part 7: Discipline and Counseling Records
  • Part 8: Adult and Vocational Education Records
  • Part 9: Drivers Education Records
  • Part 10: Accreditation Records
  • Part 11: Food Service Records
  • Part 12: Textbook Records
  • Part 13: Transportation Records
  • Part 14: School Safety Records
  • Part 15: Financial Records
  • Part 16: Personnel and Staffing Records
  • Part 17: Miscellaneous Reports and Surveys
  • Part 18: Miscellaneous Records
  • Part 19: Library Records

 

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TX: Records of Property Taxation

(Third Edition) - Effective April 3, 2011

Download: WordPDF

  • Part 1: Appraisal Records
  • Part 2: Property Tax Collection Records
  • Part 3: Motor Vehicle and Boat Licensing and Registration Records
  • Part 4: Liquor Licensing Records
  • Part 5: Occupation Tax Records
  • Part 6: Miscellaneous Records of County Tax Assessor-Collectors
  • Appendix

UT: Records of Utility Services

(Second Edition) - Effective April 3, 2011

Download: WordPDF

  • Part 1: General Records
  • Part 2: Water and Wastewater
  • Part 3: Solid Waste and Hazardous Waste Management Records
  • Part 4: Electric Utility Records
  • Part 5: Gas Utility Records

 

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skyline by Shawn Schmidt from the Noun Project
"Local government" means a county, including all district and precinct offices of a county, municipality, public school district, appraisal district, or any other special-purpose district or authority.


Can't find what you're looking for? Email slrminfo@tsl.texas.gov or call 512-463-7610.

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Page last modified: April 11, 2019