Local Government Bulletin D: Local Government Records Act
Bulletins are compiled by SLRM in a centralized location for ease of reference by our local government and state agency customers. They contain links to the Texas Administrative Code, Texas statutes, a combination of both, or best practice and guidance related to a particular topic or concept.
Bulletin D contains the statutory law governing records management requirements for local governments, including destruction and alienation of records (Local Government Code, Chapter 202), management and preservation of records (Local Government Code, Chapter 203), microfilming of records (Local Government Code, Chapter 204), and electronic storage of records (Local Government Code, Chapter 205), as well as statutory law governing the maintenance, preservation, and disposition of certain county records and local government records (Government Code, Chapter 441).
Click the links below and be taken directly to the respective laws and rules.
| Local Government Code |
| Title 6. Records |
| Subtitle C. Records Provisions Applying To More Than One Type Of Local Government |
| Chapter 201. General Provisions |
- §201.001. Short Title.
- §201.002. Purpose.
- §201.003. Definitions
- §201.004. Record Books.
- §201.005. Declaration Of Records As Public Property; Access.
- §201.006. Records To Be Delivered To Successor in Office.
- §201.007. Records Of Abolished Local Governments.
- §201.008. Records Of Abolished Offices Of County Superintendents Of Schools.
- §201.009. Access To Records.
| Local Government Code |
| Title 6. Records |
| Subtitle C. Records Provisions Applying To More Than One Type Of Local Government |
| Chapter 202. Destruction and Alienation of Records |
- §202.001. Destruction Of Records.
- §202.002. Litigation And Open Records Requests.
- §202.003. Method Of Destruction.
- §202.004. Alienation Of Records.
- §202.005. Right Of Recovery.
- §202.006. Destruction Of Nonrecord Material.
- §202.007. Personal Liability.
- §202.008. Penalty: Destruction Or Alienation Of Record.
- §202.009. Penalty: Possession Of Record By Private Entity.
| Local Government Code |
| Title 6. Records |
| Subtitle C. Records Provisions Applying To More Than One Type Of Local Government |
| Chapter 203. Management And Preservation Of Records |
| Subchapter A. Elective County Offices |
- §203.001. Records Management Officer.
- §203.002. Duties And Responsibilities Of Elected County Officers As Records Management Officers.
- §203.003. Duties Of Commissioners Court.
- §203.004. Director And Librarian.
- §203.005. Records Management Program To Be Established.
| Local Government Code |
| Title 6. Records |
| Subtitle C. Records Provisions Applying To More Than One Type Of Local Government |
| Chapter 203. Management And Preservation Of Records |
| Subchapter B. All Other Local Government Offices |
- §203.021. Duties And Responsibilities Of Governing Body.
- §203.022. Duties And Responsibilities Of Custodians.
- §203.023. Duties Of Records Management Officer.
- §203.024. Director And Librarian.
- §203.025. Designation Of Records Management Officer.
- §203.026. Records Management Program To Be Established.
| Local Government Code |
| Title 6. Records |
| Subtitle C. Records Provisions Applying To More Than One Type Of Local Government |
| Chapter 203. Management and Preservation of Records |
| Subchapter C. Record Control Schedules |
- §203.041. Preparation Of Records Control Schedules.
- §203.042. Retention Periods.
- §203.043. Duties Of Records Management Officer.
- §203.044. Initial Destruction Of Obsolete Records.
- §203.046. Recordkeeping Requirements.
- §203.047. New Local Governments.
- §203.048. Care Of Records Of Permanent Value.
- §203.049. Transfer Of Records Of Permanent Value.
- §203.050. Inspection Of Permanent Records.
| Local Government Code |
| Title 6. Records |
| Subtitle C. Records Provisions Applying to More Than One Type of Local Government |
| Chapter 204. Microfilming of Records |
- §204.001. Definitions.
- §204.002. Authorization.
- §204.003. Microfilm Produced Under Prior Law.
- §204.004. Standards And Procedures.
- §204.005. Rules To Be Updated.
- §204.006. Indexing.
- §204.007. Destruction Of Original Records.
- §204.008. Destruction Of Permanent Records.
- §204.009. Microfilm Of Permanent Records To Be Supplied.
- §204.010. Commercial Microfilm Storage Facilities.
- §204.011. Effective As Original Record.
| Local Government Code |
| Title 6. Records |
| Subtitle C. Records Provisions Applying To More Than One Type Of Local Government |
| Chapter 205. Electronic Storage Of Records |
- §205.001. Definitions.
- §205.002. Authorization.
- §205.003. Standards And Procedures To Be Adopted.
- §205.004. Rules To Be Updated.
- §205.005. Supreme Court Rules.
- §205.006. Indexing.
- §205.008. Destruction Of Source Documents.
- §205.009. Denial Of Access Prohibited
- §205.010. Security Breach Notification By Local Government.
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| Government Code |
| Title 4. Executive Branch |
| Subtitle D. History, Culture, and Education |
| Chapter 441. Libraries and Archives |
| Subchapter F. Maintenance and Disposition of Certain County Records |
- §441.091. Definition.
- §441.094. Records Schedule And Implementation Plan.
- §441.0945. Disposition Of Scheduled Records.
- §441.095. Disposition Of Unscheduled Records.
| Government Code |
| Title 4. Executive Branch |
| Subtitle D. History, Culture, and Education |
| Chapter 441. Libraries and Archives |
| Subchapter J. Preservation And Management Of Local Government Records. |
- §441.151. Definitions.
- §441.158. Local Government Records Retention Schedules.
- §441.159. Prior Retention Periods In County Records Manual.
- §441.160. Revisions To Records Retention Schedules.
- §441.166. State Agency Rules.
- §441.167. Assistance And Information
- §441.168. Microfilming And Storing Local Government Records.
- §441.169. Duties Of Local Governments.
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