Local Government Retention Schedules

WARNING: Unless the following retention schedules have been adopted by your local government using form SLR 508 the retention periods listed in the schedules may not be used for the destruction of your records.  For questions about local retention schedules contact your Government Information Analyst.

Index: CC | DC | EL | GR | HR | JC | LC | PS | PW | SD | TX | UT


CC: Records of County Clerks – View: WEB | Download: WordPDF (89 pages)

  • Part 1: County Clerk as Clerk to Commissioners Court
  • Part 2: County Clerk as Recorder
  • Part 3: County Clerk as Clerk of County Court
  • Part 4: Official Public Records of County Clerks
  • Part 5: Records of the County Surveyor
  • Part 6: Records of the County Superintendent of Schools

Schedule CC was updated effective August 14, 2011. 
Download edition changes: Word | PDF


DC: Records of District Clerks – View: WEB | Download: WordPDF (43 pages)

  • Part 1: Civil Case Records
  • Part 2: Tax Suit Records
  • Part 3: Family Law Case Records
  • Part 4: Juvenile Records
  • Part 5: Criminal Case Records
  • Part 6: Multi-Case/Multi-Court Records
  • Part 7: Miscellaneous Court Records
  • Part 8: Jury Records
  • Part 9: Grand Jury Records
  • Part 10: Naturalization Records
  • Part 11: Administrative and Financial Records
  • Part 12: Business and Professional Records
  • Part 13: Miscellaneous Records

Schedule DC was updated effective August 14, 2011.
Download edition changes: Word | PDF


EL: Records of Elections and Voter Registration – View: WEB | Download: Word | PDF (22 pages)

  • Part 1: Election Records
  • Part 2: Records of Candidacy and Campaign Finance
  • Part 3: Voter Registration Records

Schedule EL was recently updated, effective September 3, 2014.
Download edition changes: Word | PDF


GR: Records Common to All Local Governments – View: WEB | Download: WordPDF (68 pages)

  • Part 1: Administrative Records
  • Part 2: Financial Records
  • Part 3: Personnel and Payroll Records
  • Part 4: Support Services Records
  • Part 5: Information Technology Records

Schedule GR was updated effective September 15, 2015.
Download edition changes: PDF


HR: Records of Public Health Agencies – View: WEB | Download: WordPDF (31 pages)

  • Part 1: Records Common to Public Health Agencies
  • Part 2: Records of Local Public Health Authorities
  • Part 3: Records of Local Public Hospitals
  • Part 4: County Indigent Health Care Records
  • Part 5: Animal Control and Health Records
  • Part 6: Records of the County Inspector of Hides and Animals

Schedule HR was updated effective April 3, 2011.
Download edition changes: Word | PDF


JC: Records of Public Junior Colleges – View: WEB | Download: WordPDF (23 pages)

  • Part 1: Admissions and Assessment Records
  • Part 2: Academic Records
  • Part 3: Financial Aid Records
  • Part 4: Family Educational Rights and Privacy Act Records
  • Part 5: Accreditation Records
  • Part 6: Financial Records
  • Part 7: Personnel Records
  • Part 8: General Education Development (GED) Testing Records
  • Part 9: Miscellaneous Records and Reports
  • Part 10: Library and Museum Records
  • Part 11: Campus Security Records

Schedule JC was updated effective September 22, 2010. 
Download edition changes: Word | PDF


LC: Records of Justice and Municipal Courts – View: WEB | Download: WordPDF (18 pages)

  • Part 1: Civil and Criminal Records
  • Part 2: Inquest Records
  • Part 3: Vital Statistics Records
  • Part 4: Miscellaneous Records
  • Part 5: Juvenile Records

Schedule LC was updated effective August 14, 2011. 
Download edition changes: Word | PDF


PS: Records of Public Safety Agencies (Police, Fire, EMS, ME, etc.) – View: WEB | Download: WordPDF (56 pages)

  • Part 1: Records Common to Public Safety Agencies
  • Part 2: Law Enforcement Records
  • Part 3: Records of County Medical Examiners
  • Part 4: Records of Fire Fighting and Emergency Medical Service Agencies
  • Part 5: Records of Community Supervision and Corrections (Adult Probation) Departments
  • Part 6: Records of County, District and Criminal District Attorneys

Schedule PS was updated effective August 14, 2011.
Download edition changes: Word | PDF


PW: Records of Public Works and other Government Services – View: WEB | Download: WordPDF (43 pages)

  • Part 1: General Records
  • Part 2: Planning and Zoning Records
  • Part 3: Building Permit and Inspection Records
  • Part 4: Public Transportation and Engineering Records
  • Part 5: Soil and Water Conservation Records
  • Part 6: Agriculture Extension Agent Records
  • Part 7: Environmental Hazards Records
  • Part 8: Weights and Measures Records
  • Part 9: Library and Museum Records
  • Part 10: Parks and Recreation Records
  • Part 11: Zoo Records
  • Part 12: Public Broadcasting Records
  • Part 13: Social Services Records
  • Part 14: Veterans Service Officer Records
  • Part 15: Gaming Records
  • Part 16: Cemetery Records
  • Part 17: County Historical Commission Records
  • Part 18: Miscellaneous Records

Schedule PW was updated effective April 3, 2011.
Download edition changes: Word | PDF


SD: Records of Public School Districts – View: WEB | Download: WordPDF (42 pages)

  • Part 1: Student Academic Records
  • Part 2: Family Educational Rights and Privacy Act Records
  • Part 3: Records of Special Populations and Services
  • Part 4: Attendance Records
  • Part 5: Student Health Records
  • Part 6: Instruction and Grade Reporting Records
  • Part 7: Discipline and Counseling Records
  • Part 8: Adult and Vocational Education Records
  • Part 9: Drivers Education Records
  • Part 10: Accreditation Records
  • Part 11: Food Service Records
  • Part 12: Textbook Records
  • Part 13: Transportation Records
  • Part 14: School Safety Records
  • Part 15: Financial Records
  • Part 16: Personnel and Staffing Records
  • Part 17: Miscellaneous Reports and Surveys
  • Part 18: Miscellaneous Records
  • Part 19: Library Records

Schedule SD was updated effective August 14, 2011.
Download edition changes: Word | PDF


TX: Records of Property Taxation – View: WEB | Download: WordPDF (27 pages)

  • Part 1: Appraisal Records
  • Part 2: Property Tax Collection Records
  • Part 3: Motor Vehicle and Boat Licensing and Registration Records
  • Part 4: Liquor Licensing Records
  • Part 5: Occupation Tax Records
  • Part 6: Miscellaneous Records of County Tax Assessor-Collectors
  • Appendix

Schedule TX was updated effective April 3, 2011.
Download edition changes: Word | PDF


UT: Records of Utility Services – View: WEB | Download: WordPDF (29 pages)

  • Part 1: General Records
  • Part 2: Water and Wastewater
  • Part 3: Solid Waste and Hazardous Waste Management Records
  • Part 4: Electric Utility Records
  • Part 5: Gas Utility Records

Schedule UT was updated effective April 3, 2011.
Download edition changes: Word | PDF


return to top

 Get Acrobat Download Acrobat (R) Reader

Page last modified: January 29, 2016