Local Retention Schedules

WARNING: Unless the following retention schedules have been adopted by your local government using form SLR 508 the retention periods listed in the schedules may not be used for the destruction of your records.  For questions about local retention schedules contact your Government Information Analyst.

Local Retention Schedules on this page: CC | DC | EL | GR | HR | JC | LC | PS | PW | SD | TX | UT


CC: Records of County Clerks – Download: HTML | WordPDF (89 pages)

  • Part 1: County Clerk as Clerk to Commissioners Court
  • Part 2: County Clerk as Recorder
  • Part 3: County Clerk as Clerk of County Court
  • Part 4: Official Public Records of County Clerks
  • Part 5: Records of the County Surveyor
  • Part 6: Records of the County Superintendent of Schools

Schedule CC was recently updated, effective August 14, 2011. See what's new - Download List of Changes: Word | PDF


DC: Records of District Clerks – Download: HTML | WordPDF (43 pages)

  • Part 1: Civil Case Records
  • Part 2: Tax Suit Records
  • Part 3: Family Law Case Records
  • Part 4: Juvenile Records
  • Part 5: Criminal Case Records
  • Part 6: Multi-Case/Multi-Court Records
  • Part 7: Miscellaneous Court Records
  • Part 8: Jury Records
  • Part 9: Grand Jury Records
  • Part 10: Naturalization Records
  • Part 11: Administrative and Financial Records
  • Part 12: Business and Professional Records
  • Part 13: Miscellaneous Records

Schedule DC was recently updated, effective August 14, 2011. See what's new - Download List of Changes: Word | PDF


EL: Records of Elections and Voter Registration – Download Schedule: HTML | WordPDF (20 pages)

  • Part 1: Election Records
  • Part 2: Records of Candidacy and Campaign Finance
  • Part 3: Voter Registration Records

Schedule EL was recently updated, effective April 3, 2011. See what's new - Download List of Changes: Word | PDF


GR: Records Common to All Local Governments – Download Schedule: HTML | WordPDF (62 pages)

  • Part 1: Administrative Records
  • Part 2: Financial Records
  • Part 3: Personnel and Payroll Records
  • Part 4: Support Services Records
  • Part 5: Electronic Data Processing Records

Schedule GR was recently updated, effective July 4, 2012. See what's new - Download List of Changes: Word | PDF


HR: Records of Public Health Agencies – Download Schedule: HTML | WordPDF (31 pages)

  • Part 1: Records Common to Public Health Agencies
  • Part 2: Records of Local Public Health Authorities
  • Part 3: Records of Local Public Hospitals
  • Part 4: County Indigent Health Care Records
  • Part 5: Animal Control and Health Records
  • Part 6: Records of the County Inspector of Hides and Animals

Schedule HR was recently updated, effective April 3, 2011. See what's new - Download List of Changes: - Word | PDF


JC: Records of Public Junior Colleges – Download: HTML | WordPDF (23 pages)

  • Part 1: Admissions and Assessment Records
  • Part 2: Academic Records
  • Part 3: Financial Aid Records
  • Part 4: Family Educational Rights and Privacy Act Records
  • Part 5: Accreditation Records
  • Part 6: Financial Records
  • Part 7: Personnel Records
  • Part 8: General Education Development (GED) Testing Records
  • Part 9: Miscellaneous Records and Reports
  • Part 10: Library and Museum Records
  • Part 11: Campus Security Records

Schedule JC was recently updated, effective September 22, 2010. See what's new - Word | PDF


LC: Records of Justice and Municipal Courts – Download: HTML | WordPDF (18 pages)

  • Part 1: Civil and Criminal Records
  • Part 2: Inquest Records
  • Part 3: Vital Statistics Records
  • Part 4: Miscellaneous Records
  • Part 5: Juvenile Records

Schedule LC was recently updated, effective August 14, 2011. See what's new - Download List of Changes: Word | PDF


PS: Records of Public Safety Agencies (Police, Fire, EMS, ME, etc.) – Download: HTML | WordPDF (56 pages)

  • Part 1: Records Common to Public Safety Agencies
  • Part 2: Law Enforcement Records
  • Part 3: Records of County Medical Examiners
  • Part 4: Records of Fire Fighting and Emergency Medical Service Agencies
  • Part 5: Records of Community Supervision and Corrections (Adult Probation) Departments
  • Part 6: Records of County, District and Criminal District Attorneys

Schedule PS was recently updated, effective August 14, 2011. See what's new - Download List of Changes: Word | PDF


PW: Records of Public Works and other Government Services – Download Schedule: HTML | WordPDF (43 pages)

  • Part 1: General Records
  • Part 2: Planning and Zoning Records
  • Part 3: Building Permit and Inspection Records
  • Part 4: Public Transportation and Engineering Records
  • Part 5: Soil and Water Conservation Records
  • Part 6: Agriculture Extension Agent Records
  • Part 7: Environmental Hazards Records
  • Part 8: Weights and Measures Records
  • Part 9: Library and Museum Records
  • Part 10: Parks and Recreation Records
  • Part 11: Zoo Records
  • Part 12: Public Broadcasting Records
  • Part 13: Social Services Records
  • Part 14: Veterans Service Officer Records
  • Part 15: Gaming Records
  • Part 16: Cemetery Records
  • Part 17: County Historical Commission Records
  • Part 18: Miscellaneous Records

Schedule PW was recently updated, effective April 3, 2011. See what's new - Download List of Changes: Word | PDF


SD: Records of Public School Districts – Download: HTML | WordPDF (42 pages)

  • Part 1: Student Academic Records
  • Part 2: Family Educational Rights and Privacy Act Records
  • Part 3: Records of Special Populations and Services
  • Part 4: Attendance Records
  • Part 5: Student Health Records
  • Part 6: Instruction and Grade Reporting Records
  • Part 7: Discipline and Counseling Records
  • Part 8: Adult and Vocational Education Records
  • Part 9: Drivers Education Records
  • Part 10: Accreditation Records
  • Part 11: Food Service Records
  • Part 12: Textbook Records
  • Part 13: Transportation Records
  • Part 14: School Safety Records
  • Part 15: Financial Records
  • Part 16: Personnel and Staffing Records
  • Part 17: Miscellaneous Reports and Surveys
  • Part 18: Miscellaneous Records
  • Part 19: Library Records

Schedule SD was recently updated, effective August 14, 2011. See what's new - Word | PDF


TX: Records of Property Taxation – Download Schedule: HTML | WordPDF (27 pages)

  • Part 1: Appraisal Records
  • Part 2: Property Tax Collection Records
  • Part 3: Motor Vehicle and Boat Licensing and Registration Records
  • Part 4: Liquor Licensing Records
  • Part 5: Occupation Tax Records
  • Part 6: Miscellaneous Records of County Tax Assessor-Collectors
  • Appendix

Schedule TX was recently updated, effective April 3, 2011. See what's new - Download List of Changes - Word | PDF


UT: Records of Utility Services – Download Schedule: HTML | WordPDF (29 pages)

  • Part 1: General Records
  • Part 2: Water and Wastewater
  • Part 3: Solid Waste and Hazardous Waste Management Records
  • Part 4: Electric Utility Records
  • Part 5: Gas Utility Records

Schedule UT was recently updated, effective April 3, 2011. See what's new - Download List of Changes: Word | PDF


 

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Page last modified: July 5, 2012