Records Management Guidance Library

Our one page quick reference guides are developed with the goal of supporting government records management programs in the State of Texas. If you have a records management topic you would like to see covered in a one page guide, email slrminfo@tsl.texas.gov and let us know. We are working hard to create new guidance for current and emerging challenges in records and information management.


Disposition Quick Reference (PDF)

Imaging and Scanning Quick Reference

  • Do I need to dispose of records?
  • How should I conduct disposition?
  • How can I incorporate disposition into my workflow?
  • When should I not dispose of a record?

Download Editable Word Version

 

 

 


Email Records Quick Reference (PDF)

Email Records Quick Reference

  • Are emails considered government records?
  • How long do I keep email?
  • How do I classify my emails using the Three-Step Drill?

Download Editable Word Version

 

 

 

 


Imaging & Scanning Quick Reference (PDF)

Imaging and Scanning Quick Reference

  • Is imaging right for the records?
  • How do I practice quality control?
  • Can I destroy paper records after scanning them?
  • Do I need to document the destruction of paper originals?
  • Practice Four Main Principles: Authenticity, Integrity, Reliability, Usability

Download Editable Word Version

 

 

 


Local Government Compliance Quick Reference (PDF)

Local Government Compliance Quick Reference

  • What is compliance with the LGRA?
  • How can local government achieve compliance?
  • Which forms need to be submitted to TSLAC?

Download Editable Word Version

 

 

 


Social Media Records Quick Reference (PDF)

Social Media Records Quick Reference

  • Are social media posts considered government records?
  • How long should state and local governments retain social media records?
  • How do I classify social media posts using the Three-Step Drill?

Download Editable Word Version


 


Governing Data, Records, and Information Together (PDF)
Guide for Data and Records Management Officer Collaboration

Social Media Records Quick Reference

Developed in conjunction with the Department of Information Resources (DIR) Office of the Chief Data Officer (OCDO).

Data Managment Officers (DMO) and Records Management Officers (RMO) have different roles with a large amount of overlap and shared goals.
This guidance document highlights the importance of collaboration between DMOs and RMOs – as well as other key stakeholders such as an information security officer or privacy officer – in effectively establishing a data governance program.

 

 

 

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Can't find what you're looking for? Email slrminfo@tsl.texas.gov or call 512-463-7610.    

Page last modified: September 12, 2023