TexShare Database Cost Share FAQ for FY2017


1. How much will my library pay in cost share?

Cost share fee schedules for TexShare member libraries are available:

FY17 cost share schedule for academic libraries
FY17 cost share schedule for public libraries

Libraries are invoiced a TexShare Database Program participation cost share fee in August of each year to help pay for the databases. The Texas State Library cannot process payments by credit card at this time.

2. What is the formula used to determine the cost share schedule?

The cost share fee schedule is based upon a formula created by the TexShare Database Cost Sharing Working Group.

The total $2.3 million that needs to be collected was split into 75% academic libraries and 25% public libraries based on database usage. The formula for the fee is a weighted combination of 30% undergraduate FTE's and 70% information resources expenditures for academic libraries, and 30% population served and 70% collection expenditures for public libraries. Several ceilings and floors were added for the academic libraries and one ceiling and floor was added for the public libraries. No library pays more than 10% of its resource expenditures budget, and no library's assessment will increase more than 60% from one year to another.

The $2.3 million that TexShare is required to collect for FY2017, which runs from September 1, 2016 to August 31, 2017, is the same amount that we collected last year.

3. How was this cost share schedule determined?

The TexShare Database Cost Sharing Working Group reviewed a great deal of information, including:

  • Information on Academic and Public library collections and expenditures
  • List price of major databases by library type and size
  • Database use statistics by library type
  • TSLAC budget information
  • Past history of database fees
  • Recommendations of Task Force on Fees
  • Results of survey on fees
  • Other states' multi-type database funding

The final cost share formula was taken to the TexShare Advisory Board, where the recommendations were adopted. The formula is currently being reviewed by the Cost Sharing Working Group.

4. When will TSLAC invoice libraries? When are payments due?

TSLAC will invoice libraries on August 31 of each year. Formal quotes may be requested starting on August 24 by contacting TSLAC Accounts Receivable at AR@tsl.texas.gov. All Particiation Fee payments are due by October 31. Institutions that do not pay by December 15, when the fee is 45 days overdue, will lose access to the TexShare Databases. Note: TSLAC cannot accept credit card payments.

5. My fee increased significantly and I can't afford the cost share fee for next year. What are my options?

Fees for some academic libraries changed significantly because data for academic library collection expeditures are now taken from the IPEDS AL survey done annually by the National Center for Educational Statistics. The most recent dataset available comes from the 2013-2014 academic year. If your fee changed drastically, please contact us to discuss the fee at texshare@tsl.texas.gov or call 800-252-9386.

Data for public library fees is taken from the annual Public Library Annual Report performed by the Texas State Library and Archives Commission. Fees are based on population of the service area and collection expenditures. If either of those two numbers changed significantly, the amount of the fee might change. If this presents a problem, please contact us at texshare@tsl.texas.gov or call 800-252-9386.

If a library identifies issues in the data used to calculate the fee, or if the library is unable to cover a larger-than-expected increase in the fee, there is an appeals process that may result in a library receiving a lower fee assessment.

6. What is the appeals process?

Go to the links below to view the protest procedures written in Texas Administrative Code, Title 13, Part 1, Chapter 2, Subchapter A, Rule §2.55. Available in Word and PDF formats. Word | PDF

Protests are due by October 31, 2016. Please contact texshare@tsl.texas.gov or call 800-252-9386 to discuss your protest before submitting so that TexShare staff can help you gather the information you will need.

7. How much revenue will be generated by this cost share schedule?

This cost share fee schedule will generate just over $2.3 million.

8. What databases will the fees buy?

For state fiscal year 2017, the TexShare Databases Core includes 68 electronic resources. The Electronic Information Working Group holds regular discussions regarding e-content and adds new resources as funding permits. Members can continue to send suggestions on TexShare database content at any time. A complete list of databases licensed for FY2017 is available here.

9. I need more information. Who can I contact?

Send e-mail to texshare@tsl.texas.gov or call 800-252-9386.

Page last modified: August 24, 2016