TexShare Database Cost Share FAQ for FY2016
1. How much will my library pay in cost share?
Cost share fee schedules for TexShare member libraries are available:
Libraries are invoiced a TexShare Database Program participation cost share fee in August of each year to help pay for the databases. The Texas State Library cannot process payments by credit card.
2. What is the formula used to determine the cost share schedule?
The cost share fee schedule is based upon a formula created by the TexShare Database Cost Sharing Working Group.
The total $2.3 million that needs to be collected was split into 75% academic libraries and 25% public libraries based on database usage. The formula for the fee is a weighted combination of 30% undergraduate FTE's and 70% information resources expenditures for academic libraries, and 30% population served and 70% collection expenditures for public libraries. Several ceilings and floors were added for the academic libraries and one ceiling and floor was added for the public libraries. No library pays more than 10% of its resource expenditures budget, and no library's assessment will increase more than 60% from one year to another.
The $2.3 million that TexShare is required to collect for FY2016 is an increase from $2.2 million last year.
3. How was this cost share schedule determined?
The TexShare Database Cost Sharing Working Group reviewed a great deal of information, including:
- Information on Academic and Public library collections and expenditures
- List price of major databases by library type and size
- Database use statistics by library type
- TSLAC budget information
- Past history of database fees
- Recommendations of Task Force on Fees
- Results of survey on fees
- Other states' multi-type database funding
The final cost share formula was taken to the TexShare Advisory Board, where the recommendations were adopted.
4. When will TSLAC invoice libraries? When are payments due?
TSLAC will invoice libraries in August of each year. All cost share payments are due by October 31 to allow the Electronic Information Working Group to finalize the next year's choices. Note: TSLAC cannot accept credit card payments.
5. What if I can't afford the cost share assessed to me?
TSLAC hopes that libraries will explore as many options as possible for funding to meet their fee assessments. Some potential sources for funds include:
- Adopt-a-Database program
- Baked goods, garage, or “white elephant” sales
- Civic groups: Lions Club, Rotary Club, women’s group
- Collection box
- Connect with the community – get ideas, support, sponsorship, volunteers
- Corporate sponsors or partners with recognition
- Friends of the Library/Board members
- Genealogy societies often will donate to support Heritage Quest, in particular
- Ideas from library users
- Local chamber of commerce for financial assistance and fundraisers
- Local leadership institute projects
- Reading clubs
- Research grant resources – tap local resources
- Scout projects – Eagle Scout candidate, or scout troop service project
- Social media fundraising – use the Internet, cell phones, etc. – check online for tips and ideas
- Used book sales
However, if a library has explored all possible sources of funding and still is unable to pay the fee assessed to them, there is an appeals process that may result in a library receiving a lower fee assessment or a waiver of the fee assessment.
6. What is the appeals process?
7. How much revenue will be generated by this cost share schedule?
This cost share fee schedule will generate just over $2.3 million.
8. What databases will the fees buy?
The collection of cost share fees in the fall does not impact the databases currently available to TexShare member libraries. The Electronic Information Working Group holds regular discussions regarding e-content. Members can continue to send suggestions on TexShare database content at any time. A complete list of databases licensed for FY2016 is available here.
9. I need more information. Whom can I contact?
Send e-mail to firstname.lastname@example.org or call 800-252-9386.