Texas Historical Records Advisory Board

About THRAB | Board Members and Responsibilities | Meeting Agenda and Minutes | Funding Statement

Texas Archives Month - October 2015


The nine-member Texas Historical Records Advisory Board (THRAB) was established in 1976 by Governor Dolph Briscoe to fulfill two objectives. First, it enables the state to receive monies from the National Historical Publications and Records Commission (NHPRC) in support of archival and records management programs. Second, it serves as a catalyst for improving archival and records storage conditions within the state. In 1997, the board was officially established in state statute within the Texas Government Code, Chapter 441, Subchapter N.

Board members, appointed in accordance with federal and state requirements, have experience or interest in the collection, management, administration and accessibility of historical records. They are dedicated to the preservation and use of Texas' documentary heritage. The State Archivist (Director of the Archives and Information Services Division) serves as coordinator for the Board, and the Texas State Library and Archives Commission provides staff support.

Vision Statement

The future of Texas is one in which all Texans are knowledgeable about their colorful heritage, where the record of the past is preserved and universally accessible and contemporary documentation is valued by citizens of the state.

Mission Statement

The mission of the Texas Historical Records Advisory Board is to:

  • promote awareness of historically significant records through education and training
  • support public access to records
  • serve as a catalyst for improving storage conditions within the state
  • support the preservation efforts of historical and genealogical societies, archives, museums, libraries, colleges, local governments, and other institutions
  • review grant requests submitted to the National Historical Publications and Records Commission (NHPRC) for funding


THRAB participates in the grants program of the National Historical Publications and Records Commission (NHPRC) by encouraging, reviewing, and forwarding selected grant requests to the NHPRC for approval and funding. These requests come from Texas institutions and organizations seeking financial support to help preserve papers and records. The Board encourages grant applications from historical societies, libraries, colleges and universities, local governments, and other institutions and organizations that collect and maintain historical records. Through its grants program, the NHPRC encourages a greater effort by private organizations and government to preserve and make available for use those records that foster an understanding and appreciation of American history. In the public sector, these historical records document significant activities of state, county, municipal, and other units of government. In the private sector, historical records include manuscripts, personal and family papers, and organizational and corporate archives that are maintained by a variety of repositories.

Board Members and Responsibilities

By authority of Texas Government Code, Sections 441.243 and 441.244, the THRAB board is composed of nine members. Three members are appointed by the governor: the state archivist, who is also appointed as the historical records coordinator and acts as presiding officer of the board, and who serves a four-year term; and two public members, who serve staggered terms of three years with the terms of the members expiring on February 1 of different years. The other six members, who must have recognized experience in the administration of government records, historical records, or archives, are appointed by the Director and Librarian of the Texas State Library and Archives Commission and serve staggered terms of three years with the terms of one-third of the members expiring on February 1 of each year.

THRAB board members are expected to:

  • understand their ethical responsibility to the people of Texas and commit to specific action items
  • exercise objective judgment in their fiduciary responsibility as the recommending body to the National Historical Publications and Records Commission (NHPRC) for the federal funds
  • participate in all scheduled meetings; review and be prepared to discuss items on the agenda
  • forward their comments regarding grant applications to the Board chair no later than seven days prior to the next scheduled meeting, as this will facilitate early distribution
  • serve on at least one subcommittee and perform all duties as assigned
  • promote awareness of THRAB's mission and goals
  • act as a catalyst for records awareness within their own professional and local setting
  • be proactive in advocating for preservation of and access to records; be supportive of records custodians and users
  • serve as an information source for individuals or professional organizations that are responsible for historical records
  • review the contents of the THRAB website on a regular basis and make suggestions for content
  • make themselves available to institutions desiring assistance with NHPRC grant proposals
  • make themselves available to the chair should he or she require assistance with specific projects

Current Board Members

Nelson Balido*
9535 Legend Isle Dr
San Antonio, TX 78254
voice: 210-363-2688
e-mail: nelson.balido@nelsonbalido.com

Term: September 5, 2014 - February 1, 2017

Malinda L. Cowen*
St. Mary's Academy Charter School
Director of Special Education/
District Testing Coordinator
PO Box 764
Beeville, TX 78104
voice: 361-362-9157
e-mail: malindacowen@gmail.com

Term: August 19, 2015 - February 1, 2018

Jelain Chubb*
THRAB Coordinator and State Archivist
Texas State Library and Archives Commission
P.O. Box 12927
Austin, TX 78711
voice: 512-463-5467
fax: 512-463-5436
e-mail: jchubb@tsl.texas.gov

Term: August 12, 2013 - February 1, 2017

Teri E. Flack
Texas State Genealogical Society
400 N. Lake Hills
Austin, TX 78733
voice: 512-762-5733
e-mail: flack.teri@gmail.com

Term: February 1, 2015 - February 1, 2018

Jonathan K. Gerland
The History Center
102 N Temple Dr
Diboll, TX 75941
voice: 936-829-3543
fax: 936-829-3556
e-mail: jgerland@consolidated.net

Term: February 1, 2014 - February 1, 2017

Sarah Canby Jackson
Harris County Archivist
Harris County Archives
11525 Todd St, Ste 300
Houston, TX 77055
voice: 713-274-9683
fax: 713-274-9693
e-mail: sjackson@cco.hctx.net

Term: February 1, 2013 - February 1, 2016

Monte L. Monroe, Ph.D.
Assistant Archivist
Southwest Collection/Special Collections Library
Texas Tech University
Box 41041
Lubbock, TX 79409-1041
voice: 806-742-3749, ext. 227
e-mail: monte.monroe@ttu.edu

Term: February 1, 2013 - February 1, 2016

John Slate
City Archivist
Dallas Municipal Archives
1500 Marilla Street 5DS
Dallas, TX 75201
voice: 214-670-5270
fax: 214-670-5029
e-mail: john.slate@dallascityhall.com

Term: February 1, 2014 - February 1, 2017

*Gubernatorial Appointee


Staff Support

Ashley D. Stevens
THRAB Principal Assistant and
Education & Outreach Coordinator, Archives
Texas State Library and Archives Commission
P.O. Box 12927
Austin, TX 78711
voice: 512-463-9807
fax: 512-463-5436
e-mail: astevens@tsl.texas.gov

Meeting Agenda and Minutes


December 9, 2014 - Agenda | Minutes

March 31, 2014 - Agenda | Minutes


July 15, 2013 - Agenda | Minutes

May 23, 2013 - Agenda | Minutes

April 8, 2013 - Agenda | Minutes


March 1-2, 2012 - Agenda | Minutes

May 4, 2012 - Agenda | Minutes

December 10, 2012 - Agenda | Minutes


September 2, 2011 - Agenda | Minutes

November 4, 2011 - Agenda | Minutes


September 30 and October 1, 2010 - Agenda | Minutes


August 11, 2009 - Agenda | Minutes


Funding Statement

Funding for THRAB activities is provided by a State and National Archival Partnership (SNAP) Grant from the National Historical Publications and Records Commission (NHPRC), a part of the National Archives and Records Administration (NARA), which supports projects that promote the preservation and use of America's documentary heritage essential to understanding our democracy, history, and culture. The NHPRC provides up to 50 percent of project costs for SNAP grants. THRAB’s required cost share can include both direct and indirect expenses, in-kind contributions, non-Federal third-party contributions, and any income earned directly by the project.

National Historical Publications and Records Commission


Page last modified: September 25, 2015