Interlibrary Loan Lending Reimbursement Program

   Overview | Timeline | Award Information | Eligibility | Application 

 Application Review | Award Administration | Contact Information

   Program Overview

The Interlibrary Loan Lending Reimbursement Program, an optional,  non-competitive grant, helps support Texas libraries with partial reimbursements for direct, out-of-pocket costs associated with participating in the statewide interlibrary loan program, including costs for staff time, postage, courier subscriptions, and shipping materials.

TSLAC will calculate reimbursements based on the available program budget and the total number of eligible lends made by all participating libraries between August 1, 2025 – July 31, 2026. The reimbursement awards must be applied to costs associated with resource sharing costs expended during SFY 2026. 

Please discuss this program with your legal entity’s accounting office so they are aware this program involves federal funds and, if approved, to expect reimbursement in September 2026.

   Program Timeline

May 19, 2026: Access opens to opt into the FY 2026 ILL Lending Reimbursement Program in the Grant Management System (GMS) portal.
July 17, 2026: Deadline to submit a signed Participation Signature form in the GMS portal, signed by authorized legal entity signatory.
August 7, 2026: TSLAC will notify libraries of total eligible lends and award amounts and begin accepting Performance Certification forms through the GMS portal.
August 21, 2026: Deadline to submit completed Performance Certification form in GMS, signed by Library Director.
September 2026: Award letters sent out and reimbursement payments dispersed to legal entities (cities, counties, universities)

TSLAC staff will work with 4-year public state schools as their awards will be dispersed in August

   Award Information

Eligible participants will receive a flat rate reimbursement for each lend provided to other Texas libraries through the SHAREit ILL system between August 1, 2025–July 31, 2026.

The reimbursements are subawards (or pass-through awards) of the Grants to States program from the Texas StateLibrary and Archives Commission’s federal funder, Institute of Museum and Library Services (IMLS).

Federal Award ID Number (FAIN) LS-259205-OLS-25

Award Date: 4/21/2025

Assistance Listing Number/Title: 45.310 State Library Program

   Eligibility Information

Accredited Texas public libraries who have fully implemented SHAREit and lend items to other Texas public libraries between August 1, 2025 - July 31, 2026 using Auto-Graphics' SHAREit system are eligible for a reimbursement based on the number of lends provided and available funding. Auto-Graphics will provide eligible lending statistics to TSLAC. If you have any questions about your library's lending activity, please contact Sara Hayes at shayes@tsl.texas.gov.

Texas academic libraries that have agreed to lend materials to Texas public libraries are also eligible for reimbursement payments based on the number of lends they make to Texas SHAREit libraries between August 1, 2025 - July 31, 2026.

Unique Entity ID (UEI)

Before submitting an application, applicant organizations must have a current and active federal Unique Entity ID (UEI). The federal government uses a unique identifier for each entity (company, non-profit, organization, etc.) that does business with the federal government. For more than two decades, Dun & Bradstreet’s Data Universal Numbering System (DUNS) served as the unique entity ID. On April 4, 2022, the federal government completed the transition to a new UEI issued within the System for Award Management (SAM). The DUNS number is no longer be an accepted UEI.

If you are currently registered in SAM.gov, you’ve already been assigned a SAM Unique Entity ID. It’s viewable on your entity registration record in SAM.gov. If you have never registered at SAM.gov or have never applied for a grant with TSLAC or other state or federal agency, you will need to initiate the process of obtaining a SAM UEI at SAM.gov. 

To register or renew your registration, visit SAM.gov or to refer to the Quick Start Guide for Getting a Unique Entity ID, published by the US General Services Administration (GSA).

   Application Information

Participating libraries must use TSLAC's Grant Management System (GMS) portal to access, print, and submit required grant forms. The portal allows grantees to opt-in and submit required forms online. To create or re-activate an account, please have the library director submit a completed GMS Import Template to shayes@tsl.texas.gov. The email should reference "GMS Access" in the subject line.  TSLAC will review the request and grant appropriate access.

Participation will require three steps:

1. Opt in to the program online through TSLAC's Grant Management System portal beginning May 19, 2026.
2. Access, print, and submit a completed Participation Signature form, signed by authorized signatory of the library's legal entity, in the portal by July 17, 2026.
3. Submit a completed Performance Certification Form, signed by the Library Director, in the portal by August 21, 2026 after TSLAC announces the library's lends and award amount mid-July.

Libraries will opt-in to the program through the Grants Management System and download the Participation Signature form to complete and submit by July 17, 2026.

TSLAC will send participating libraries information regarding their lending statistics and award amounts by August 7, 2026 so they can complete and submit the Performance Certification form by August 21, 2026.

Obtain free Adobe PDF Reader software from the Adobe site here.

   Application Review Information

This grant is non-competitive. 

Participation Signature forms are generated in the GMS upon opting in and must be signed by an individual authorized to enter into contract on behalf of the library’s legal entity (unless written approval from the legal entity for the Director to sign has been provided):

• City libraries: Mayor or City Manager
• County libraries: County Judge
• Non-Profit libraries: Library Board President
• Academic libraries: School Dean or President

Signing Authority Sample Letter

Program Performance Certifications may be signed by the Library Director and will be available in July.

   Award Administration Information

To participate in the program:

1. Beginning May 19, 2026, log into the GMS portal at grants.tsl.texas.gov. Contact Sara Hayes at shayes@tsl.texas.gov for log in information.

2. Access the Program Guidelines and LSTA Terms & Conditions form under the "Documents" section in the folder titled "2026 ILL Lending Reimbursement Program" and have an individual eligible to enter into contact on behalf of your library read the document. That individual will then need to sign the Participation Signature form located on the page where you opt in to the program (see below).

2. Click on NC (non-competitive) Grants from the top of the screen and then select Start New Non-Competitive Grant.

3. Complete drop down menus selecting ILL Lending Reimbursement 2026 as your Grant Program and click Save.

4. While you will be able to opt in to the program and agree to the terms of the program, the Participation Signature form at the top of this page will need to be printed, signed, and uploaded to GMS before your library is considered eligible. 

Please contact Sara Hayes at shayes@tsl.texas.gov with any questions.

   Contact Information

Questions related to the programmatic aspects of the sub-award should be addressed to:

Sara Hayes, ILL Coordinator
512-463-5406 or 512-936-2306
shayes@tsl.texas.gov

Questions related to the financial aspects of the grant sub-award should be sent to the financial specialist for grants in your legal entity’s business or accounting office.

   Other Information

This program is administered by the Texas State Library and Archives Commission (TSLAC) and funded by State General Revenue funds.