State Agency Records Retention Schedule Recertification Guide

This page provides materials and resources to assist state agencies and public universities with the recertification of their records retention schedules.

Forms to submit the recertification:


Resources you will need:

  • Recertification Packet Perfect Score by Evan Shuster from the Noun Projectincludes a checklist of action items, instructions for completing the required submission forms, character limits for Texlinx, and a record series review checklist to ensure that common series and archival designations are not omitted.

Supplemental Materials

  • Blog article: Getting the Most Out of Your State Agency Retention Schedule—Part 1: Structure
  • Agency Archival Appraisal Reports - These are comprehensive accounts of the process of appraising the records of an agency and of the resulting appraisal decisions. The reports can be read to determine (as of the date of the report) which records of an agency are of archival value; which records the Texas State Library and Archives Commission holds; which records the agency maintains and for how long; and which records are not archival. Please note that not all state agencies have undergone the archival appraisal process.

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Laws and Rules

State Records Management Laws (State Agency Bulletin 4) require state agencies to develop records retention schedules. Texas state agencies are required to submit their retention schedules to TSLAC on a timetable established by administrative rule. The rules governing retention scheduling are published as State Agency Bulletin 3. If a record series does not appear on a certified records retention schedule, it may not be destroyed without obtaining special permission of TSLAC's executive director.

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Can't find what you're looking for? Email slrminfo@tsl.texas.gov or call 512-463-7610.

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Page last modified: December 15, 2020