Records Management Webinars

laptop a graduation capOur webinars are developed with the goal of supporting government records management programs in the State of Texas. If you have a records management topic you would like to see covered in a future webinar, email slrminfo@tsl.texas.gov and let us know. We are working hard to get our entire archive of webinars spiffied up (for better sound quality), as well as creating new content.

Stay tuned on our blog, The Texas Record, for training announcements.


Free Archived Webinars:

Records Management Basics for Local Governments

computer monitor with an open envelop containing a documentDid you watch a live (remote) presentation from us in 2021? If you did, this was the one! This webinar is an abbreviated mashup of our traditional in-person classes for local governments: Introduction to Records Management and Managing Electronic Records. Two days condensed to three hours! Learn the basic concepts of records management: legal obligations, definitions, and how to read a retention schedule. This webinar is best for local government Records Management Officers, elected county officials, and other local government employees involved in the management of records.

View the webinar page for video and supplemental resources.


Records Management Basics for State Agencies

computer monitor with an open envelop containing a documentThis webinar is an introduction to records management for state agencies and public universities. Learn the basic concepts of records management: legal obligations, definitions, and how to read a retention schedule. This webinar is best for state agency Records Management Officers and other state employees involved in the management of records.

View the webinar page for video and supplemental resources.


Achieving Compliance

thumbs up iconIf you work for a local government and have interacted with us, there’s a good chance you’ve heard us talk about whether or not you’re “in compliance.” We can make it sound more fun and call it the paperwork polka, the due diligence dance, or the Texas 3-step! But regardless of the level of fun that can be had in filling out forms, we simply aim to help you understand what it means to be in compliance and how to get there.

View the webinar page for video and supplemental resources.


Email Records Webinar Series

email @ symbol over an envelopeOne of the most frequently asked questions received at TSLAC is "How long do I keep emails?" Email is a ubiquitous tool of communication used by local governments and state agencies in Texas to communicate and conduct government business. However, what happens to those email communications sitting in the inbox and sent folders? Are the emails records? How do governments maintain and store email messages? In this seven-part mini webinar series we will go over topics such as email as a government record, creation of a file plan, capture strategies, and construction of a policy.

View the webinar page for video and supplemental resources.


Disposition 101

folder with a download symbolThis webinar is for state agency and local government personnel who would like to find out about the laws, rules and best practice guidelines related to the disposition of records. Disposition 101 serves as an introduction or a refresher for those who are new to records management or those who have more experience with this topic, and it can be used as a resource to conduct in-house training as well.

View the webinar page for video and supplemental resources.


Recertification 101 for State Agencies

list with checked itemsDid you get a letter in the mail from TSLAC informing you that your agency needs to recertify your state agency records retention schedule? This 22 minute video will guide you through the process and covers the legal basis for records retention schedule recertification, a behind the scenes looks at what happens when you submit your schedule, and tips and tricks on how to make the recertification process go smoothly.

View the webinar page for video and supplemental resources.


Social Media Records Webinar Series

social media icons floating around a megaphoneLocal governments and state agencies across Texas rely on the ubiquity of social media platforms to facilitate quick and accessible communication with their citizens. But, what does that mean for records management? How can governments fulfil their obligation to safeguard public information within the boundaries of these third-party tools? This series of eight mini webinars answers these questions and more with videos covering topics such as identifying records, capture strategies, and policy development. 

View the webinar page for video and supplemental resources.


Retention 101 for Local Governments

calendar with a clockThis webinar is for local government personnel who would like to understand the rules and processes for records retention better. All are welcome, but the webinar is designed specifically for those who may not have much experience with records management and would like to learn the basics. The webinar will address basic questions like, what is a record? How do I figure out how long to keep a record? What happens when I call TSLAC for help?

View the webinar page for video and supplemental resources.


The 5 Ws of Planning an Imaging Project

cameraWhat does digital imaging involve? When (and why) is digital imaging beneficial, and when is it a waste of money and time? In the first webinar of this two-part series, we will introduce the benefits of a digital imaging project - quick access, file sharing - and discuss cost considerations. We will also discuss the issue of source document destruction - should you destroy the original document after scanning, and if you do, how can you ensure that the scanned image meets Bulletin 1/Bulletin B requirements for authenticity?

View the webinar page for video and supplemental resources.


Strategies for Preserving Electronic Records

hard drive diskPart 1 is aimed at creators of electronic records with long-term value, discusses the fragility of digital information and offers practical tips on such topics as selecting storage media and choosing file formats.

Part 2 is intended for records managers. This video discusses preservation methods for digital records, such as migration, normalization, emulation, and printing to hard copy. It discusses first steps for establishing a digital preservation program, including defining the scope of file formats accepted, conducting a needs assessment, and preparing a business case.

View the webinar page for video and supplemental resources.


Storage and Preservation of Paper Records

paper and pencilThis webinar discusses legal standards for the storage of paper records and explores practical solutions for implementing them. We will also cover how to engage your staff in the storage and preservation of documents and cost-benefit analysis of long-term storage for non-permanent documents. The legal requirements are published in Bulletin F and applicable only to local governments, but state governments are encouraged to use the Bulletin F as guidelines for best practices.

View the webinar page for video and supplemental resources.


Disaster Recovery and Salvage of Government Records

storm cloudWhen disaster strikes, will you know what to do? This course addresses physical recovery and legal obligations for government records facing common threats like flood, insects, and mold. Learn strategies for emergency and disaster planning and prevention, records storage, and recovery/restoration contracting. Hands-on salvage techniques are discussed for paper, books, and photographic materials, with additional focus on electronic media and decision-making priorities.

View the webinar page for video and supplemental resources.


Simple Ways to Turn Your Records Liaisons Into Records Ambassadors

handshakeA difficult obstacle to a successful records management program is creating clear channels of communication. To overcome this time-honored challenge, Denton County Records Management created a Records Liaison Officer program to aid the flow of information to the more than 50 departments that we serve. This case study shows how the launch, and eventual revamping, of this program has impacted records management across Denton County.

View the webinar page for video and supplemental resources.


Interstate Correspondence

roadPremiered originally at NAGARA’S 2020 Spring Forum, this webinar presents research on how correspondence is managed in government records management programs across the country. Real-world examples of correspondence-related record series at the federal, state, and local levels are be analyzed and discussed. The analysis progresses chronologically, starting with the paper formats of the past, and moving to present and future correspondence formats, such as email and social media. Are correspondence records defined best by format or function? Should we base retention periods on the importance of the person authoring correspondence, or should it be based solely on the function of the letter or the Twitter post? How do we write correspondence definitions that the average user can utilize to classify and organize their own records successfully? This Online Forum session surveys a broad range of possible answers, and presents new ideas about how to refine record series and consider future correspondence formats at their own institutions.

View the webinar on youtube.com.


 

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Can't find what you're looking for? Email slrminfo@tsl.texas.gov or call 512-463-7610.    

Page last modified: February 16, 2024