Records Management Webinars

Our webinars are developed with the goal of supporting government records management programs in the State of Texas. If you have a records management topic you would like to see covered in a future webinar, email and let us know. We are working hard to get our entire archive of webinars spiffied up (for better sound quality), as well as creating new content.

Stay tuned on our blog, The Texas Record, for training announcements.

Free Archived Webinars:

NEW! Achieving Compliance

If you work for a local government and have interacted with us, there’s a good chance you’ve heard us talk about whether or not you’re “in compliance.” We can make it sound more fun and call it the paperwork polka, the due diligence dance, or the Texas 3-step! But regardless of the level of fun that can be had in filling out forms, we simply aim to help you understand what it means to be in compliance and how to get there.

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Email Management Basics

email @ symbolIn this introduction to email management, you will learn how to determine when an email is a record,  how to identify which emails you should keep, and the principles of inbox management. We will also discuss the basics of email preservation, metadata considerations, and next steps for developing an email management policy. Email is a record type as vast as space and as timeless as infinity. It is the middle ground between paper and digitized, between science and superstition, and it lies between the pit of man’s “transitory” and the summit of his “permanent.” Welcome to Email Management Basics!

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Disposition 101

This webinar is for state agency and local government personnel who would like to find out about the laws, rules and best practice guidelines related to the disposition of records. Disposition 101 serves as an introduction or a refresher for those who are new to records management or those who have more experience with this topic, and it can be used as a resource to conduct in-house training as well.

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Managing Social Media Records

Have you ever wondered what record series your agency’s Facebook posts fall under? Do you ever ponder whether or not your office’s blog is considered “public information”? Have you found yourself ruminating on the costs of preserving your local government’s tweets for all eternity? This presentation will cover the basics of social media retention, capture, disposition, and policy management for both local governments and state agencies.

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Retention 101 for Local Governments

This webinar is for local government personnel who would like to understand the rules and processes for records retention better. All are welcome, but the webinar is designed specifically for those who may not have much experience with records management and would like to learn the basics. The webinar will address basic questions like, what is a record? How do I figure out how long to keep a record? What happens when I call TSLAC for help?

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The 5 Ws of Planning an Imaging Project

scannerWhat does digital imaging involve? When (and why) is digital imaging beneficial, and when is it a waste of money and time? In the first webinar of this two-part series, we will introduce the benefits of a digital imaging project - quick access, file sharing - and discuss cost considerations. We will also discuss the issue of source document destruction - should you destroy the original document after scanning, and if you do, how can you ensure that the scanned image meets Bulletin 1/Bulletin B requirements for authenticity?

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Strategies for Preserving Electronic Records

Part 1 is aimed at creators of electronic records with long-term value, discusses the fragility of digital information and offers practical tips on such topics as selecting storage media and choosing file formats.

Part 2 is intended for records managers. This video discusses preservation methods for digital records, such as migration, normalization, emulation, and printing to hard copy. It discusses first steps for establishing a digital preservation program, including defining the scope of file formats accepted, conducting a needs assessment, and preparing a business case.

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Storage and Preservation of Paper Records

This webinar discusses legal standards for the storage of paper records and explores practical solutions for implementing them. We will also cover how to engage your staff in the storage and preservation of documents and cost-benefit analysis of long-term storage for non-permanent documents. The legal requirements are published in Bulletin F and applicable only to local governments, but state governments are encouraged to use the Bulletin F as guidelines for best practices.

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Disaster Recovery and Salvage of Government Records

When disaster strikes, will you know what to do? This course addresses physical recovery and legal obligations for government records facing common threats like flood, insects, and mold. Learn strategies for emergency and disaster planning and prevention, records storage, and recovery/restoration contracting. Hands-on salvage techniques are discussed for paper, books, and photographic materials, with additional focus on electronic media and decision-making priorities.

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Simple Ways to Turn Your Records Liaisons Into Records Ambassadors

Denton ITSA difficult obstacle to a successful records management program is creating clear channels of communication. To overcome this time-honored challenge, Denton County Records Management created a Records Liaison Officer program to aid the flow of information to the more than 50 departments that we serve. This case study shows how the launch, and eventual revamping, of this program has impacted records management across Denton County.

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Interstate Correspondence

road map imagePremiered originally at NAGARA’S 2020 Spring Forum, this webinar presents research on how correspondence is managed in government records management programs across the country. Real-world examples of correspondence-related record series at the federal, state, and local levels are be analyzed and discussed. The analysis progresses chronologically, starting with the paper formats of the past, and moving to present and future correspondence formats, such as email and social media. Are correspondence records defined best by format or function? Should we base retention periods on the importance of the person authoring correspondence, or should it be based solely on the function of the letter or the Twitter post? How do we write correspondence definitions that the average user can utilize to classify and organize their own records successfully? This Online Forum session surveys a broad range of possible answers, and presents new ideas about how to refine record series and consider future correspondence formats at their own institutions.

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Page last modified: March 12, 2021