Webinar Series: Email Records
One of the most frequently asked questions received at TSLAC is "How long do I keep emails?" Email is a ubiquitous tool of communication used by local governments and state agencies in Texas to communicate and conduct government business. However, what happens to those email communications sitting in the inbox and sent folders? Are the emails records? How do governments maintain and store email messages?
In this seven-part mini webinar series we will go over topics such as email as a government record, creation of a file plan, capture strategies, and construction of a policy. All videos are between 10 and 20 minutes in length. Enjoy the series!
- Part 1: Is Email a Record?
- Part 2: How to Classify Email Records?
- Part 3: How to Create an Email File Plan?
- Part 4: What to Capture in an Email Record?
- Part 5: How to Dispose of Email Records?
- Part 6: How to Manage Email of Former Employees?
- Part 7: How to Create an Email Management Policy?
Part 1: Is Email a Record?
Presented by Anne Poulos, Government Information Analyst
January 19, 2024 – Runtime 13:47 min.
View the webinar at Youtube.com 
Supplemental Materials:
- Local Government Code Chapter 201
- Texas Government Code Chapter 441
- Texas Government Code Chapter 552
- 13 TAC 7
- 13 TAC 6
- Bulletin D: Local Government Record Act
- Bulletin B: Electronic Records Standards and Procedures
- Bulletin 4: State Records Management Laws
- Bulletin 1: Electronic Records Standards and Procedures
Sources Linked to in Webinar:
Part 2: How to Classify Email Records?
Presented by Anne Poulos, Government Information Analyst
January 19, 2024 – Runtime 15:59 min.
View the webinar at Youtube.com
Supplemental Materials:
- Local Government Retention Schedules
- Texas State Records Retention Schedules (RRS)
- Texas State University Records Retention Schedules (URRS)
Sources Linked to in Webinar:
Part 3: How to Create an Email File Plan?
Presented by Anne Poulos, Government Information Analyst
January 19, 2024 – Runtime 12:24 min.
View the webinar at Youtube.com
Sources Linked to in Webinar:
Part 4: What to Capture in an Email Record?
Presented by Anne Poulos, Government Information Analyst
January 19, 2024 – Runtime 13:42 min.
View the webinar at Youtube.com
Supplemental Materials:
- 13 TAC 7
- 13 TAC 6
- Bulletin B: Electronic Records Standards and Procedures
- Bulletin 1: Electronic Records Standards and Procedures
Sources Linked to in Webinar:
Part 5: How to Dispose of Email Records?
Presented by Anne Poulos, Government Information Analyst
January 19, 2024 – Runtime 17:53 min.
View the webinar at Youtube.com
Supplemental Materials:
- Local Government Code Chapter 202
- Local Government Code Chapter 205
- Texas Government Code Chapter 441
- 13 TAC 7
- 13 TAC 6
- Bulletin D: Local Government Record Act
- Bulletin B: Electronic Records Standards and Procedures
- Bulletin 4: State Records Management Laws
- Bulletin 1: Electronic Records Standards and Procedures
- “The Meaning of 'Historical Value' on Local Government Schedules.”
- “The Lay-RMO’s Guide to Appraising Archival/Historical Records.”
Sources Linked to in Webinar:
Part 6: How to Manage the Email of Former Employees?
Presented by Anne Poulos, Government Information Analyst
January 19, 2024 – Runtime 10:49 min.
View the webinar at Youtube.com
Sources Linked to in Webinar:
Part 7: How to Create an Email Management Policy?
Presented by Anne Poulos, Government Information Analyst
January 19, 2024 – Runtime 17:53 min.
View the webinar at Youtube.com
Sources Linked to in Webinar:
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