Topical posts. Only applied to articles that appear on the FAQ page.
During the course of consulting, we analysts are sometimes asked if TSLAC has a certification program for records management. The answer is that we don’t – we provide training through classes, workshops, and webinars for which you are given a certificate of completion, but we do not offer something that would be recognized as a…
By law, any information that an elected official, a government employee, or a state employee handles that correlates with the definitions explained in State Agency Bulletin 4 and in Local Government Bulletin D is a record. In other words, the format that an organization uses to distribute or to collect information does not change the…
Key Terms: Skip to: Case Sampling Main Takeaway Policy Tip Take a moment to think about the business activities of your state or local government. What examples come to mind for times when there might be more than one custodian for the same record? In such a case, what policies and procedures does your government…
by Erica Rice Every state agency and local government creates and maintains employee records. Often maintained in individual files for each employee, the personnel file is added to regularly throughout its active life, and it may often be consulted during its long inactive life. We create and use personnel records to hire, re-hire, train, evaluate,…
As we all are aware, processes and techniques for managing data are constantly evolving in our industry, following trends and new developments in Information Technology. Backing up essential and/or vital information has gotten easier to do and should be included in everyone’s archiving and data duplication protocols. If you attended our Managing Electronic Records classes,…
A long time ago (relative to our blog’s history), we published the first of many frequently-asked-question articles about retention of email. The answer we give today when people ask how long to keep email is still the same (“it depends!”), but we have since published many more articles dissecting the topic. Today, we’ve compiled a…
Recently, we have received many questions about metadata. Most of the inquiries about metadata revolve around two questions – What is metadata and why is it important. The purpose of this article is to discuss whether metadata is part of an electronic record and if so why. So, what is metadata? Metadata is the information…
If you’ve spent any amount of time perusing the local government retention schedules on our website—it is fair to assume this is the case if you’re reading this post in the first place—then you may have noticed in the Remarks section of certain record series a warning to “review before disposal…for historical reasons”. Have you…