Text message invitation to happy hour.

FAQ: Are text messages records? (redux)

It’s been almost 6 years since we addressed this question originally. In that time, the popularity of text messaging (“texting”) has skyrocketed while awareness that text messages (“texts”) are potentially government records has increased very little. Here we go again! The definition of a government record in Texas is media neutral. A record is defined…

e-Records Conference 2017: Save the date!

e-Records Conference – Austin, TX Friday, November 17, 2017 The Texas State Library and Archives Commission (TSLAC) and the Texas Department of Information Resources (DIR) are pleased to announce plans for this year’s e-Records Conference. The two agencies have co-sponsored the conference since 2000. The event promotes improved electronic records management in Texas government by…

Is MP3 Really Dead?

Many news articles in the past week have reported dramatic variants of “MP3 is Dead!”, so we wanted to publish a short post about the topic since it relates to file formats and providing access to e-records. I came across a blog article by a web developer and realized there was more to the story…

Quick Tips on Disposal of Electronic Records

We know how to dispose of paper records. You can either destroy the records by burning or shredding them. Although these methods of destroying records may have been a viable option in the past, these same methods might not be enough to remove all traces of data from records being stored electronically. Before destroying an electronic…

What needs to be addressed in an E-Records Management Policy

Recently, many questions have been raised about how to establish a electronic records (e-records) management policy. One of the main questions we’ve received is what is covered within an e-records management policy. An e-records management policy enhances the organization’s policy on information management and storage.  A well-crafted policy should address the following: Specify which e-records…

e-Records 2016 Conference Sessions Recap: “Vendor Neutral Data Management and Records Retention” and “Records Management vs. #recordsmanagementrocks!”

This is the fifth and final post of a multi-part recap of the 2016 e-Records Conference. Presentation materials from the conference are available on the e-Records 2016 website. 1. At the Intersection of Technology and Records Management 2. “Accessing the Texas Digital Archive” and “Enterprise Information Management in Sharepoint 2016” 3. “Process Mapping as a Best…

e-Records 2016 Conference Sessions Recap: “Process Mapping as a Best Practice” and “Email Redactions Made Easy”

This is the third post of a multi-part recap of the 2016 e-Records Conference. Presentation materials from the conference are available on the e-Records 2016 website. 1. At the Intersection of Technology and Records Management 2. “Accessing the Texas Digital Archive” and “Enterprise Information Management in Sharepoint 2016” 3. “Process Mapping as a Best Practice” and “Email…