Building the Relationship Between RM and IT

Whether it’s creating and securing electronic records or establishing a process to capture records from social media sites, records managers often find themselves working closely with their Information Technology (IT) Departments. The initial meeting to discuss such issues can be uncomfortable for some, so we’ve solicited the help of three Records Management Officers (RMO) who’ve…

Benefits and Limitations of Auto Classification in Records Management

As more organizations move from paper to electronic records, records management professionals face more complex challenges in managing these records. In their effort to maintain seamless records management processes within their organization, records managers expressed interest in products that specifically automate key records processes and controls. Records management professionals must ensure that the introduction of…

Guest Blog: Kay Steed, State Agency RMO

We are excited to launch a new blog series featuring records management personnel in Texas sharing their experiences in the field. Let us know if you would like to share your words of wisdom (or humor!) here on The Texas Record and be our next guest blogger. Our first guest blogger is Kay Steed, CRM,…

Electronic Records Resources Now Available

TSLAC updated Bulletin 1: Electronic Records Standards and Procedures in 2017, and since then, we’ve been gathering resources to provide guidance to state agencies trying to fulfill the requirements of the bulletin. The bulletin was rewritten to be intentionally higher-level and broad, to allow for more considerations of electronic records in a general sense, instead…

RIM Month Fun: Emoji Records Management

Emoji Records Retention Schedule At some point in the introduction to records management training courses for both local governments and state agencies we discuss what the different retention codes on the retention schedules mean. Normally it looks and goes something like this:         We say it’s time for a little update. Better…

Strategies to Protect your Records from Ransomware

Over the past several years, cyber criminals have hacked into records management systems at the federal, state, and local levels. Once the criminals gain access to the system, they plant a virus, causing problems when trying to retrieve records from these systems. The virus is a malicious string of software known as ransomware because after…

Beyond A to Z: Filing Tips to Organize Better

I am not a naturally organized person.  Last weekend, my husband watched me paw through a laundry basket of essentially all black clothes looking for a black tank top and the two I came up with weren’t the right one.  But I have to be organized at work, because others need to find things quickly…