The Bucketing Strategy as a Precautionary Solution

Agencies or local governments that are tight on storage space might look forward to speedily carrying out disposition on records that have met their full retention periods, but there are cases when reaching a destruction eligibility date may not put the records manager in the clear to destroy or transfer those records. In those cases,…

Person typing the copyright symbol on a typewriter.

Copyright Records

How long should you keep records documenting the copyright of an original work of authorship? Records documenting the copyright status of original works are administratively valuable when it comes to crafting licensing agreements, drafting acceptable use notices, responding to infringement lawsuits, etc. For Texas state universities, the answer is simple: follow the minimum retention period…

Microfilm reel

Microfilm Destruction Tips

Are you looking to streamline your microfilm destruction methods? Do you already have a system in place? In any case, you might find these pointers below helpful to incorporate into your organization’s practices. Step 1: Make sure you have procedures in place. Will the destruction be done in-house, or will you hire an outside vendor?…

What Happens to Electronic Records in the Archives?

The Archives and Information Services division at the Texas State Library and Archives Commission (TSLAC) has a sophisticated electronic records processes.  Many agencies who submit their records to the Archives, may not know how their records are incorporated into TSLAC’s archival inventory. During e-Records 2020 Brian Thomas, an Electronic Records Specialist at TSLAC, presented “What…

Creating Records at Home, Part II: Zoom

Continuing our series on “Creating Records at Home” (Part I covered Microsoft Teams), let’s talk about what to do with records created in videoconferencing platforms like Zoom. Many readers may be getting questions from their staff about what to do with their Zoom recordings and chat logs. Are they records, and if so, how long…

historical map of Travis County

Interview with an Archivist: Travis Co.

As part of our ongoing celebration of Archives Month, we reached out to the Travis County Archives for a chat with Christy Costlow, CA about topics inspired by questions we’ve received over the years from local governments dealing with ongoing digital preservation efforts. TSLAC: Christy, tell us about your ongoing digitization project that was a…