Creating Records at Home, Part II: Zoom

Continuing our series on “Creating Records at Home” (Part I covered Microsoft Teams), let’s talk about what to do with records created in videoconferencing platforms like Zoom. Many readers may be getting questions from their staff about what to do with their Zoom recordings and chat logs. Are they records, and if so, how long…

historical map of Travis County

Interview with an Archivist

As part of our ongoing celebration of Archives Month, we reached out to the Travis County Archives for a chat with Christy Costlow, CA about topics inspired by questions we’ve received over the years from local governments dealing with ongoing digital preservation efforts. TSLAC: Christy, tell us about your ongoing digitization project that was a…

COVID-19 Health Screening Records

Note: This article only applies to local governments and state agencies that are not healthcare providers. Any public health agencies, public hospitals, or health departments should follow the retention periods in Schedule HR (for local governments) or in their specific agency retention schedule. Since the start of the 2020 pandemic, many organizations have started collecting…

Guest Blog: Preparedness Awareness

Contributing Author: Normel ChatmonRecords Analyst Fort Bend ISD Police Department September is National Preparedness Month. However, for some local governments, being prepared may be challenging—especially in the records world and specifically, in ISD police department records. So the question to all of Texas independent school district police departments: is your records management department prepared for…

FAQ: Can I destroy a paper original after scanning?

Of all the FAQs we get, this might be the most FAQiest of them all! Both local governments and state agencies want to know if they ‘go paperless’—if they digitize their essential records—can they get rid of the original paper or film copies? Yes! Records management laws and rules applicable to state agencies and local…

How to Determine Fiscal Year End Retention Periods

Determining your record’s fiscal year end (FE) date is important for destroying that specific record on schedule. Read TSLAC’s recommendation for keeping a disposition log to understand consequences of destroying a record too early and TSLAC’s thoughts on keeping a record too long. Fiscal year (FY) is a 12-month period office’s use for accounting purposes.…