IG + RM within a color wheel

Information Governance and the Records Lifecycle

When we talk about records management on this blog, we often use the “R.I.M.” or “RIM” acronym as a shorthand way to refer to the “records and information management” field. Records management (RM) is no longer a siloed discipline; RIM practitioners need to manage records within the entire information landscape of their organizations. Beyond the…

Remarkable Records

Remarkable Records: Wildlife Edition

A common icebreaker question among records professionals is, “What is your favorite record series?” While we all have our own “favorites,” the twelve local government retention schedules include several series one might call “remarkable,” including this one: PW5550-03c WILDLIFE RECORDS Necropsy reports on dead marine mammals.   3 years. By regulation – 9 CFR 3.110(g). Located…

Creating Records At Home, Part III: Various Devices

Previously, we discussed Creating Records at Home, Part I: Microsoft Teams and Part 2: Zoom. In this article, we’re going to discuss the hypothetical situation of a records manager’s worst nightmare come true: employees creating records outside of the office’s network. A best practice for efficient managers is to analyze hypothetical risk to know how…

How Does Records Management Benefit Us, Anyway?

By now, you’re probably aware your government is legally required to comply with records management laws. Though it is often difficult to motivate yourself, colleagues, or supervisors to implement something just because it’s required. It’s human nature to resist things we perceive as difficult, time-consuming, or obligatory. The records management assistance (RMA) team at TSLAC…

John Slate at TSLAC

Interview with an Archivist: City of Dallas

Each April, we like to celebrate Records and Information Management (RIM) Month. To kick it off this year, we are featuring an interview with John H. Slate, City Archivist for Dallas, Texas. As he is an Austin native and an active participant in the conference circles that we also attend, we felt a kind of…

The Bucketing Strategy as a Precautionary Solution

Agencies or local governments that are tight on storage space might look forward to speedily carrying out disposition on records that have met their full retention periods, but there are cases when reaching a destruction eligibility date may not put the records manager in the clear to destroy or transfer those records. In those cases,…

Person typing the copyright symbol on a typewriter.

Copyright Records

How long should you keep records documenting the copyright of an original work of authorship? Records documenting the copyright status of original works are administratively valuable when it comes to crafting licensing agreements, drafting acceptable use notices, responding to infringement lawsuits, etc. For Texas state universities, the answer is simple: follow the minimum retention period…