COVID-19 Health Screening Records

Note: This article only applies to local governments and state agencies that are not healthcare providers. Any public health agencies, public hospitals, or health departments should follow the retention periods in Schedule HR (for local governments) or in their specific agency retention schedule. Since the start of the 2020 pandemic, many organizations have started collecting…

Guest Blog: Preparedness Awareness

Contributing Author: Normel ChatmonRecords Analyst Fort Bend ISD Police Department September is National Preparedness Month. However, for some local governments, being prepared may be challenging—especially in the records world and specifically, in ISD police department records. So the question to all of Texas independent school district police departments: is your records management department prepared for…

FAQ: Can I destroy a paper original after scanning?

Of all the FAQs we get, this might be the most FAQiest of them all! Both local governments and state agencies want to know if they ‘go paperless’—if they digitize their essential records—can they get rid of the original paper or film copies? Yes! Records management laws and rules applicable to state agencies and local…

How to Determine Fiscal Year End Retention Periods

Determining your record’s fiscal year end (FE) date is important for destroying that specific record on schedule. Read TSLAC’s recommendation for keeping a disposition log to understand consequences of destroying a record too early and TSLAC’s thoughts on keeping a record too long. Fiscal year (FY) is a 12-month period office’s use for accounting purposes.…

RIM-brain in Movies and TV

Ah, working from home! A great time to enjoy the creature comforts of our dwellings. But when your workplace is also your leisure space, wires can be crossed and you may develop what I’m calling “RIM-Brain.” A leisure activity like watching movies takes on larger implications as the RIM-Brain takes over. In short, some of…

How to Approach an Office Records Management Overhaul

Overhauling a records management system can be a daunting task. Understanding what worked previously, what didn’t work, and what new programs to implement are all elements in an office records management overhaul. There are a range of things to consider when revamping your records management program, including inventory, security, and disposition projects. Overhauling a records…