Beyond A to Z: Filing Tips to Organize Better

I am not a naturally organized person.  Last weekend, my husband watched me paw through a laundry basket of essentially all black clothes looking for a black tank top and the two I came up with weren’t the right one.  But I have to be organized at work, because others need to find things quickly…

Time to Change Your Password!

Isn’t it fun to use different passwords for all of the dozens of accounts you use and just when you think you’ve got them memorized you’re forced to change them every few months? I don’t doubt that there are folks out there who appreciate the mental challenge, but for most of us it’s added to…

Buckets

To Bucket or Not to Bucket…?

There is a term in records management circles you might have heard of called “big buckets.” Have you ever stopped and thought, “What is this? Should I be doing this? Am I missing out on something?” (Coincidentally, there’s the pop culture acronym F.O.M.O. which stands for “fear of missing out” that comes to mind. Google…

CC BY-SA 3.0 Nick Youngson

Outsourcing: Is it Good for Business?

We sometimes get questions from local governments and state agencies who are looking for vendors to provide records management services like destruction or electronic systems. While TSLAC generally cannot make any recommendations for specific vendors, we can help connect you with further resources which will hopefully help you make better informed decisions when it comes…

Selling Records Management to Your Supervisor

Whether you are new to records management or an experienced records management officer, you all face or have faced the following question: “How do I make records management relevant in my office?” Depending on your office environment, knowing when and how to talk to your office leadership about records management can be challenging. Your peers…

Quick Tips on Disposal of Electronic Records

We know how to dispose of paper records. You can either destroy the records by burning or shredding them. Although these methods of destroying records may have been a viable option in the past, these same methods might not be enough to remove all traces of data from records being stored electronically. Before destroying an electronic…

Identifying and Protecting Essential Records

Picture this: After a seventh consecutive day of raining, there are flood warnings for the surrounding area—a common problem for central Texas— and your government building is in the flood zone.  Does work need to carry on regardless of the conditions? How do you ensure business continues? Imagine your office building has a suspected gas leak…