The spooky season is here once more. Let’s turn on our screens, grab the caramel corn, and don on our best striped outfits to enjoy another season of Halloween films. We in the records management field often see records and information management (RIM) applications in our entertainment. Let’s cross over and have an eerie time. (Warning:…
The recertification process can be long and detailed—for the agency and for the analyst completing the review. One of the questions that we get during the process is, “How long does it take, and how does it work on TSLAC’s end?” This article explores how one Government Information Analyst approaches a schedule review. If you…
By Michelle Johnson Sometimes as a state agency records management officer (RMO), you may find that your certified state agency records retention schedule needs to be updated before the next recertification is due. The Texas State Library and Archives Commission (TSLAC) has a process for this called a schedule amendment. It is similar to the…
In January of 2020, before the year that would become remarkable, we published an article intending to kick off a new series of blog posts about different types of records found on state and local retention schedules that we find particularly interesting or curious. In his discussion about the succinctness of the retention period for…
Agencies or local governments that are tight on storage space might look forward to speedily carrying out disposition on records that have met their full retention periods, but there are cases when reaching a destruction eligibility date may not put the records manager in the clear to destroy or transfer those records. In those cases,…
by Erica Rice State agency schedule amendments have a new look! The final-approved PDF copies of state agency schedules have a new streamlined format. These format changes were made to improve the readability and usability of state agency schedules. What’s required of you? Nothing! Procedures for submitting an amendment have not changed. All final publishing…
The local government schedules or your state agency’s retention schedule should list all of the types of records your local government or state agency creates or receives since the disposition of a record cannot be carried out if it is not included on a retention schedule. Even so, a time may come when you will…
One of the most common type of questions we receive in the Records Management Assistance Unit is how to classify, find, file, and match records to the local government retention schedules. By definition and use, a records retention schedule is a documented policy that serves to identify the records created or received by an organization…