One of the most common type of questions we receive in the Records Management Assistance Unit is how to classify, find, file, and match records to the local government retention schedules. By definition and use, a records retention schedule is a documented policy that serves to identify the records created or received by an organization…
Post for state agencies coming soon. Local governments are afforded a lot of leeway when adopting TSLAC’s Local Government Schedules. It may seem daunting at first to familiarize yourself with, and meet the mandatory minimums, of 100 or even 1000 record series, but it doesn’t have to be. Customization is still king Before September 1,…
The fourth edition of the Local Schedule EL – Records of Elections and Voter Registration – specifies the revisions, updates and new series passed by Senate Bill 5, 85th Legislature and House Bill 2910, 86th Legislature. The updated schedule EL took effect on March 18, 2020 and published on our Local Retention Schedules page on…
The Texas State Library and Archives Commission recently published revised editions of 4 local retention schedules concerning juvenile records retention: CC/Records of County Clerks, DC/Records of District Clerks, LC/Records of Lower Courts, and PS/Records of Public Safety (see previous blog post). Below, find a TL;DR (Too Long; Didn’t Read) abridged list of the changes. Court…
Revisions to Local Schedules CC, DC, LC, and PS, concerning juvenile records will be effective March 25, 2019. The revised schedules are published for adoption in the March 22, 2019 issue of the Texas Register. The new schedules supersedes the older editions. Please note other sections of the schedules have not been revised at this…
We are accepting public comment on proposed revisions to Local Schedules CC, DC, LC, and PS, concerning juvenile records. The proposed amendments include revisions necessary to keep the schedule up-to-date with current laws and administrative rules, and to improve retention of public records. Specifically, House Bill 2398, 84th Legislative Session, revised court jurisdiction and procedures…
Some of you may remember when we published this article, informing local government records management officers of a change to Election Code establishing a 6-month retention period for precinct election records not involving a federal office, while those involving federal offices retained a 22-month retention period. However, S.B. 5, passed during the 85th Legislature, repealed…
When you read TSLAC’s local government retention schedules (“local schedules”), you may notice the word “obsolete” pops up in lots of different places. Some folks ask us what we mean when we say obsolete. Obsolete generally refers to a record that is no longer active. How your records management program must treat an obsolete record…