Records Series Item Numbers (RSINs) are the unique string of characters that TSLAC uses to identify each series on the State Records Retention Schedule (RRS) and its supplement, the University Records Retention Schedule (URRS). These are “theory documents” that are nonetheless published as administrative rules for state agencies. The heck does that mean? By “theory…
Each April, we like to celebrate Records and Information Management (RIM) Month. To kick it off this year, we are featuring an interview with John H. Slate, City Archivist for Dallas, Texas. As he is an Austin native and an active participant in the conference circles that we also attend, we felt a kind of…
The unique string of characters assigned to each records series on a Texas state agency retention schedule are known as Agency Identification Numbers – AINs. These initials that can also be pronounced (eyns), are the lifeblood of your retention schedule. There is a reason why it is the first value entered on any line containing…
In late September, we lost an iconic figure in the library and archives field. TSLAC Director Mark Smith shared his thoughts on the Director’s Report blog, but we wanted to add a little more context on how Dr. David Gracy impacted our work in the records management unit. Andrew’s Thoughts: The legacy that Dr. Gracy…
The state agency recertification process can be daunting. A formal letter arrives from the State Records Administrator. The letter cites the chapter and verse of state agency scheduling rules. An email with an eight page attachment of tips, tricks, and rules is then deposited into your email inbox. It can seem like a lot, especially…
Since March 17, 2020, the Records Management Assistance team has been primarily working from home to maximize social distancing measures. We all feel very fortunate for the opportunity and resources to do teleworking. We make appearances at the library once a week or so, but otherwise we spend our time answering consulting questions and developing…
In this blog series, TSLAC analysts highlight and extol the virtues of their favorite record series. Across 12 local retention schedules and 152 certified and unique state agency retention schedules, there are a lot of series to choose from for your favorite. My favorite holds an incredibly special place in my heart, for this series…
Last week three TSLAC Government Information Analysts were given the opportunity to travel as far from Austin as you possibly can without leaving the state of Texas. We visited the El Paso Central Appraisal District to conduct two days of records management training. What fun! El Paso is a beautiful place filled with big-hearted people.…