(Authors: Maria Freed and Sarah Swanson) ⚠Content Disclaimer The guidance provided below does not constitute legal advice. Instead, it is intended to provide general information as a resource for records management teams. Take a moment to think about the systems your local government or agency uses to manage its electronic records. What would your ideal…
Agencies or local governments that are tight on storage space might look forward to speedily carrying out disposition on records that have met their full retention periods, but there are cases when reaching a destruction eligibility date may not put the records manager in the clear to destroy or transfer those records. In those cases,…
Are you looking to streamline your microfilm destruction methods? Do you already have a system in place? In any case, you might find these pointers below helpful to incorporate into your organization’s practices. Step 1: Make sure you have procedures in place. Will the destruction be done in-house, or will you hire an outside vendor?…
Are you in a similar situation to one or more of the cases presented below? ❑ Case 1: Our records management compliance files are from the 1990s or earlier. ❑ Case 2: We have several ordinances and/or letters from different periods instead of one document that has all our records management policy information. ❑ Case…
The local government schedules or your state agency’s retention schedule should list all of the types of records your local government or state agency creates or receives since the disposition of a record cannot be carried out if it is not included on a retention schedule. Even so, a time may come when you will…
Web archiving involves using software to take periodic snapshots to preserve as much data as you need about your organization’s website, including any associated metadata. These snapshots will allow you to track and to document even the slightest changes made to the website. The benefits are that this practice shows your records management program: is…
Commvault’s Senior Director of Engineering, David Langley, presented “Data Protection and Information Governance Across Data Silos” at the e-Records 2019 Conference on November 15, 2019. Check out a few highlights from this presentation below, view the slides, and explore some of the other topics that were covered during this year’s conference. Commvault’s Main Takeaways Use data management…
How can your organization improve the way in handles public records requests to avoid lawsuits? How well do you keep up to date with legislative changes that affect your organization’s records management and public records request program? One of several information sessions that were given during the e-Records 2019 Conference on November 15, 2019 was…