Creating Records at Home, Part II: Zoom

Continuing our series on “Creating Records at Home” (Part I covered Microsoft Teams), let’s talk about what to do with records created in videoconferencing platforms like Zoom. Many readers may be getting questions from their staff about what to do with their Zoom recordings and chat logs. Are they records, and if so, how long…

Records Managers vs. Archivists – What’s the Difference?

To say goodbye to October, Archives Month, we think it’s time to explore the differences between the Records Management and Archives disciplines. Is it an unceasing rivalry, a harmonious friendship, or perhaps a little of both? Do records managers know anything about archival science? Do archivists even think about records managers? In 1971, records manager…

COVID-19 Health Screening Records

Note: This article only applies to local governments and state agencies that are not healthcare providers. Any public health agencies, public hospitals, or health departments should follow the retention periods in Schedule HR (for local governments) or in their specific agency retention schedule. Since the start of the 2020 pandemic, many organizations have started collecting…

Teams

Creating Records at Home, Part I: Microsoft Teams

[Edited 7/16/20: This post was updated to include new information about applying retention policies in Teams.] The great Dr. Patricia C. Franks once wrote, “Records and information managers who understand the way work is conducted in their organizations have a better chance of identifying and providing intellectual and/or physical control over the records created.”1 Ever…

COVID-19 Records and How Long to Keep Them

[Updated 7/6/2020]: On July 2, 2020, the U.S. Office of Inspector General (OIG) issued guidance requiring that all Coronavirus Aid, Relief, and Economic Security (CARES) Act grant documentation be retained for 5 years. Visit the U.S. Department of the Treasury’s website for more information about CARES funds. The analysts here at TSLAC have been getting…

Off the Record: Security

by Erica Siegrist & Anne Poulos Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to records management and others which might share common themes. No, we didn’t write these articles —hence the name of this series, “Off the Record”— but…