by Erica Rice When we talk about records management on this blog, we often use the “R.I.M.” or “RIM” acronym as a shorthand way to refer to the “records and information management” field. Records management (RM) is no longer a siloed discipline; RIM practitioners need to manage records within the entire information landscape of their…
by Erica Rice Continuing our series on “Creating Records at Home” (Part I covered Microsoft Teams), let’s talk about what to do with records created in videoconferencing platforms like Zoom. Many readers may be getting questions from their staff about what to do with their Zoom recordings and chat logs. Are they records, and if…
by Erica Rice [Edited 7/16/20: This post was updated to include new information about applying retention policies in Teams.] The great Dr. Patricia C. Franks once wrote, “Records and information managers who understand the way work is conducted in their organizations have a better chance of identifying and providing intellectual and/or physical control over the…
On May 10, 2020, the newest and fifth-est edition of the Texas State Records Retention Schedule (RRS) will go live! The amendments to 13 TAC ยง6.10(a) are adopted as an administrative rule of the commission – see the full official announcement on the Texas Register. For state agency and state university RMOs, this means that…
by Erica Rice Every state agency and local government creates and maintains employee records. Often maintained in individual files for each employee, the personnel file is added to regularly throughout its active life, and it may often be consulted during its long inactive life. We create and use personnel records to hire, re-hire, train, evaluate,…