Posts pertaining to Texas state agencies.
The records management assistance unit at the Texas State Library and Archives Commission (TSLAC) receives many questions from state agencies when it comes to recertifying retention schedules. A question we commonly receive concerns the “R” code; what does “R – Archival Review” mean, and what does the State Archives have to do with it? TSLAC…
Records Series Item Numbers (RSINs) are the unique string of characters that TSLAC uses to identify each series on the State Records Retention Schedule (RRS) and its supplement, the University Records Retention Schedule (URRS). These are “theory documents” that are nonetheless published as administrative rules for state agencies. The heck does that mean? By “theory…
The determination of retention periods is based on a review of the administrative, fiscal, legal, and historical value of the information being created or received in the course of conducting business. Every legislative session, lawmakers propose a multitude of measures that affect the management of existing records or create new types of records. This year…
We are excited to announce that we will be conducting free introductory records management classes via Zoom for state agencies and local governments on: State Agencies: Records Management Basics Monday, April 19, 2021 – 10:00 a.m. to 11:30 a.m. (CT) – Register here! Local Governments: Records Management Basics Tuesday, May 25th, 2021 – 9:00 a.m.…
Agencies or local governments that are tight on storage space might look forward to speedily carrying out disposition on records that have met their full retention periods, but there are cases when reaching a destruction eligibility date may not put the records manager in the clear to destroy or transfer those records. In those cases,…
Are you looking to streamline your microfilm destruction methods? Do you already have a system in place? In any case, you might find these pointers below helpful to incorporate into your organization’s practices. Step 1: Make sure you have procedures in place. Will the destruction be done in-house, or will you hire an outside vendor?…
The unique string of characters assigned to each records series on a Texas state agency retention schedule are known as Agency Identification Numbers – AINs. These initials that can also be pronounced (eyns), are the lifeblood of your retention schedule. There is a reason why it is the first value entered on any line containing…
State agency schedule amendments have a new look! The final-approved PDF copies of state agency schedules have a new streamlined format. These format changes were made to improve the readability and usability of state agency schedules. What’s required of you? Nothing! Procedures for submitting an amendment have not changed. All final publishing of state agency…