Disposition of records is a common and essential task among Records Management Officers (RMOs). However, at some point, RMOs will encounter the difficult task a step above regular disposition: getting rid of records that have been stashed away for decades. Nobody knows the content of the boxes or electronic files, and those who made them…
We are excited to announce that we will be hosting local government classes on: Each class is $24 per person, per day. Class size is limited to 40 people, so register today! Classes will be held at the Barbara Jordan State Office Building—1601 Congress Avenue, Austin, TX 78701. Course Descriptions Introduction to Records Management — Full Day…
At the end of a record’s life cycle, destruction is the most common end. But there is another path: transferring the record to another entity for long-term preservation. For records with historical value, this may be an excellent option. So, how can local governments transfer their records? The Local Government Code spells out the conditions…
Data is everywhere—when we click, swipe, type, or Skype, data is created and stored into various databases. What happens when that data is breached, identities are stolen, privacy is lost, or loss of property occurs? For public agencies, data breaches can result in loss of confidential or valuable information. What does this have to do…
by Brianna Cochran By now, you’re probably aware your government is legally required to comply with records management laws. Though it is often difficult to motivate yourself, colleagues, or supervisors to implement something just because it’s required. It’s human nature to resist things we perceive as difficult, time-consuming, or obligatory. The records management assistance (RMA)…
Agencies or local governments that are tight on storage space might look forward to speedily carrying out disposition on records that have met their full retention periods, but there are cases when reaching a destruction eligibility date may not put the records manager in the clear to destroy or transfer those records. In those cases,…
Are you looking to streamline your microfilm destruction methods? Do you already have a system in place? In any case, you might find these pointers below helpful to incorporate into your organization’s practices. Step 1: Make sure you have procedures in place. Will the destruction be done in-house, or will you hire an outside vendor?…
Of all the FAQs we get, this might be the most FAQiest of them all! Both local governments and state agencies want to know if they ‘go paperless’—if they digitize their essential records—can they get rid of the original paper or film copies? Yes! Records management laws and rules applicable to state agencies and local…