e-Records Conference 2014: Streamlining with SharePoint

This is the first post of a multi-part recap of the 2014 e-Records Conference. Presentation materials from the e-Records Conference are coming soon to the e-Records 2014 website. By Bret Adams, Government Information Analyst Okay, so if you didn’t attend e-Records 2014 — or if you happened to succumb to the common afternoon tendency to…

MER 2014 Recap: Information Governance and Remediation

This is a part of a series of recaps from the 2014 National Conference on Managing Electronic Records, otherwise known as the MER Conference. Jason Baron, Esq. and Jay Brudz, Esq., who work in the Information Governance and eDiscovery Group of Drinker Biddle & Reath, LLP, gave a joint presentation about how information governance (IG)…

TSLAC and CCG Announce Updated Digital Imaging Contract

Digital Imaging Services (#920-C1) The Texas State Library and Archives Commission (TSLAC) and the Council on Competitive Government (CCG) are pleased to announce a new, updated Digital Imaging Services contract that gives state agencies, local governments, and local co-ops the ability to convert paper documents to electronic files as well as to host and manage…

FAQ: Should we notify the State Library about damaged or lost records?

By Bret Adams, Government Information Analyst Local governments who lose records that have not yet met their retention periods (due to computer system crash, fire, flood, mold, or any other unexpected incident) should notify the State Library of the loss. This notification is made with Form SLR 501 – Request for Authority to Destroy Unscheduled…

Proper destruction of e-records

By Bret Adams, Government Information Analyst What should you do with those CDs, DVDs, and hard drives in old computers and certain copy machines?  Proper destruction of such records media, when eligible, includes degaussing, overwriting, or physical destruction.  Should you take several magnets off your refrigerator and rub them on the items?  Should you attempt to change the binary…

FAQ: Is it possible to keep records too long?

This weekend I was at a basketball game with a friend and, as you might expect, our conversation turned to records management.  My friend works for the accounting department of another state agency, and he said he knows you can’t destroy records before their retention period, but he was wondering if there is anything wrong…

Active Records Disposition Cuts Costs at Texas Water Development Board

Looking for ways to trim your department’s budget? An important benefit of an effective records management program is the cost savings realized from timely records destruction and offsite storage. Tim Nolan, Records Manager at the Texas Water Development Board (TWDB), targeted this aspect of records management by recognizing Records Liaisons for their successful disposition efforts. Top honors…