Are you running out of space for your records? Are you looking at scanning your paper records with the hope or intention of destroying the originals? Have you ever heard of a “records disposition log,” “alienation,” or a “destruction hold”? If this sounds like something you need to know then join us this month for…
This is the first post of a multi-part recap of the 2014 e-Records Conference. Presentation materials from the e-Records Conference are coming soon to the e-Records 2014 website. By Bret Adams, Government Information Analyst Okay, so if you didn’t attend e-Records 2014 — or if you happened to succumb to the common afternoon tendency to…
This is a part of a series of recaps from the 2014 National Conference on Managing Electronic Records, otherwise known as the MER Conference. Jason Baron, Esq. and Jay Brudz, Esq., who work in the Information Governance and eDiscovery Group of Drinker Biddle & Reath, LLP, gave a joint presentation about how information governance (IG)…
Digital Imaging Services (#920-C1) The Texas State Library and Archives Commission (TSLAC) and the Council on Competitive Government (CCG) are pleased to announce a new, updated Digital Imaging Services contract that gives state agencies, local governments, and local co-ops the ability to convert paper documents to electronic files as well as to host and manage…
Let’s say you have records that you keep in both paper and electronic formats. Their disposition date arrives, so you go through the necessary steps to check whether you can dispose of the records. You verify that they’re not archival. You’ve checked with your legal and financial departments, so you know there isn’t any impending…
By Bret Adams, Government Information Analyst Local governments who lose records that have not yet met their retention periods (due to computer system crash, fire, flood, mold, or any other unexpected incident) should notify the State Library of the loss. This notification is made with Form SLR 501 – Request for Authority to Destroy Unscheduled…
By Bret Adams, Government Information Analyst What should you do with those CDs, DVDs, and hard drives in old computers and certain copy machines? Proper destruction of such records media, when eligible, includes degaussing, overwriting, or physical destruction. Should you take several magnets off your refrigerator and rub them on the items? Should you attempt to change the binary…
This weekend I was at a basketball game with a friend and, as you might expect, our conversation turned to records management. My friend works for the accounting department of another state agency, and he said he knows you can’t destroy records before their retention period, but he was wondering if there is anything wrong…