Topical posts. Only applied to articles that appear on the FAQ page.
Now that we all know most emails are government records – we do all know this, right?! – sometimes it can be confusing to figure out how to categorize our emails. First and foremost, always remember that email is a format, like paper or microfilm, and we decide which record series to use based on the…
Texas law authorizes state agencies and local governments in compliance to disposition a record under two conditions: (1) the record belongs to a record series on an approved records retention schedule and (2) its retention period has expired (Government Code §441.187; Local Government Records Act §202.001). As part of disposition, all Texas governments must use…
Let’s say you have records that you keep in both paper and electronic formats. Their disposition date arrives, so you go through the necessary steps to check whether you can dispose of the records. You verify that they’re not archival. You’ve checked with your legal and financial departments, so you know there isn’t any impending…
This weekend I was at a basketball game with a friend and, as you might expect, our conversation turned to records management. My friend works for the accounting department of another state agency, and he said he knows you can’t destroy records before their retention period, but he was wondering if there is anything wrong…