(Authors: Maria Freed and Sarah Swanson) ⚠Content Disclaimer The guidance provided below does not constitute legal advice. Instead, it is intended to provide general information as a resource for records management teams. Take a moment to think about the systems your local government or agency uses to manage its electronic records. What would your ideal…
The Archives and Information Services division at the Texas State Library and Archives Commission (TSLAC) has a sophisticated electronic records processes. Many agencies who submit their records to the Archives, may not know how their records are incorporated into TSLAC’s archival inventory. During e-Records 2020 Brian Thomas, an Electronic Records Specialist at TSLAC, presented “What…
Web archiving involves using software to take periodic snapshots to preserve as much data as you need about your organization’s website, including any associated metadata. These snapshots will allow you to track and to document even the slightest changes made to the website. The benefits are that this practice shows your records management program: is…
Julia Caruso’s talk, “Pitfalls and Positives of eWorkflows, eSignatures, and eStoarage,” was a treasure trove of the do’s and don’ts for implementing a new electronic database system. Her program was one of the longest programs for a reason — the materialization of a new database must be well thought out and it is imperative that…
Learning about working together to create a streamlined database was illustrated beautifully by Catherine Bell and Liz O’Brien in their talk, “Strategic Allies: Archiving at Texas Parks and Wildlife Department“, using Portfolio. Portfolio is a management software designed to streamline data. Bell and O’Brien used this database to streamline access of data between divisions within…
Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to records management and others which might share common themes. No, we didn’t write these articles —hence the name of this series, “Off the Record”— but fortunately, we didn’t need to in…