Web archiving involves using software to take periodic snapshots to preserve as much data as you need about your organization’s website, including any associated metadata. These snapshots will allow you to track and to document even the slightest changes made to the website. The benefits are that this practice shows your records management program: is…
by Erica Rice Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to records management and others which might share common themes. No, we didn’t write these articles —hence the name of this series, “Off the Record”— but fortunately, we didn’t…
We have received a flurry of calls and emails after the 2019 legislative session from government entities concerned with the provisions of Senate Bill 944, which is an amendment to the Public Information Act (PIA). In this article, we’ll highlight the parts of the bill concerning records management, particularly when it comes to text messaging.…
If you read Joshua Clark’s recent post on text messages, you know that, depending on content, they can be government records that are subject to retention rules. The question then becomes: how do we capture them so that we can retain them for the appropriate retention period? There are several methods that can be utilized,…
It’s been almost 6 years since we addressed this question originally. In that time, the popularity of text messaging (“texting”) has skyrocketed while awareness that text messages (“texts”) are potentially government records has increased very little. Here we go again! The definition of a government record in Texas is media neutral. A record is defined…