Capturing Social Media Records

Once you tackle determining whether social media content are records, the job is not quite done; capturing social media records is an extremely important aspect to successfully managing the records. Social media capture helps guarantee your government body has access to the records for review, use and, ultimately, destruction at the end of its retention…

Social Media: Benefits and Challenges

Last year, a Confederate Muster Roll from the Texas State Library and Archives Commission reached an audience of 175. Normally, historical artifacts like this list of officers and soldiers are viewed by researchers or visitors to the library, who often do so individually. Through the power of Instagram, TSLAC is able to extend its holdings…

Records Custodian

Records Custodians: Why It’s a Great Idea to Appoint Them

In the past two weeks, we’ve talked about the duties of a Records Management Officer and how  important it is for them to identify allies in the workplace. It’s unlikely that the Records Management Officer can realistically keep track of every single record at all times. How do you handle this? You need to know…

Records Liaisons and Where to Find Them

Are you the lone wolf Records Management Officer leading the charge and taking the responsibility of records management in your organization? Maybe you’re fine just the way you are, but maybe you’d like a little help now and again to help implement the records management program and keep things running smoothly. This is where a…

What does it take to be a Records Management Officer?

Being a Records Management Officer (RMO) can seem like a huge undertaking. Being in charge of all of your organization’s records? Making sure your organization is abiding by records management laws? Protecting your organization from an audit? As RMO, you do have a great deal of power and responsibility. What are the main functions of…

Who’s Who in Records Management

We often talk about the importance of various roles in the world of records management. Most are familiar with the position of records management officer (RMO), but there are other important figures who have a hand in managing records. We will be introducing each of the major roles in a new blog series. Governing Body/State…

Analyst Tip

Video: What does the shading mean on your local schedules?

Today’s Analyst Tip video addresses the mysterious (or not the so mysterious) shading that we’ve used on some of our local schedules. What does it mean when something is darker gray and why? Watch to find out! Have an idea for a future Analyst Tips video? Let us know! Email us today at slrminfo@tsl.texas.gov or…

Using Personal Email for Government Business is a Bad Idea – Here’s Why

We’ve all recently read about several government officials using personal email accounts or email servers to conduct government business.  But they are not alone by any means – a recent survey of 412 high-level government employees conducted by Atlantic Media’s Government Executive Meeting Group revealed that approximately one-third of the employees surveyed said they sometimes…