What Records Should Be Considered for Back-up Tapes?

Of all the records that your office creates, very few warrant the creation of back-up tapes and those that do will typically be an essential record. In short, essential records are usually records that are necessary to conduct emergency responses, to resume or continue operations,and to protect the safety and rights of residents. Other records…

How to Determine Local Government Status

Hopefully I’m not revealing a huge secret when I say a large part of the analysts’ responsibilities involves receiving, reviewing and processing local government compliance paperwork. Considering there are over 10,000 local governments across Texas, it keeps us pretty busy, especially since we end up receiving local government compliance paperwork from entities and departments that…

Cleaning Up Your Shared Drive

At their best, networked shared drives cut down on filing cabinets, multiple copies and versions of documents, and frantic conversations about where a record copy is. Shared drives can provide a communal space that increases efficiency and collaboration. They also help with version control, access control, and keeping records backed up to a server. However,…

Library of Congress, Prints & Photographs Division, LC-DIG-highsm-02036

Social Media Policies and Procedures

Creating policies for social media records is vital to successfully managing those records and notifying the public of the areas that impact their use of agency social media tools.We’ve previously discussed the benefits and challenges of using social media, identification and retention of social media, and we outlined some methods of capturing these records. So…

Records Management from the Top: Governing Bodies and State Agency Heads

This is the last in a series profiling the Who’s Who in Records Management. Over the last few weeks, we’ve looked at the Records Management Officer (RMO), records custodians, and records liaisons, who are all very much in the thick of things when it comes to records management. Today we’re taking a step back from hands-on records management to…

Capturing Social Media Records

Once you tackle determining whether social media content are records, the job is not quite done; capturing social media records is an extremely important aspect to successfully managing the records. Social media capture helps guarantee your government body has access to the records for review, use and, ultimately, destruction at the end of its retention…

Social Media: Benefits and Challenges

Last year, a Confederate Muster Roll from the Texas State Library and Archives Commission reached an audience of 175. Normally, historical artifacts like this list of officers and soldiers are viewed by researchers or visitors to the library, who often do so individually. Through the power of Instagram, TSLAC is able to extend its holdings…

Records Custodian

Records Custodians: Why It’s a Great Idea to Appoint Them

In the past two weeks, we’ve talked about the duties of a Records Management Officer and how  important it is for them to identify allies in the workplace. It’s unlikely that the Records Management Officer can realistically keep track of every single record at all times. How do you handle this? You need to know…