Posts pertaining to local governments (counties, cities, school districts, special districts, etc.)
Are you looking to streamline your microfilm destruction methods? Do you already have a system in place? In any case, you might find these pointers below helpful to incorporate into your organization’s practices. Step 1: Make sure you have procedures in place. Will the destruction be done in-house, or will you hire an outside vendor?…
Are you in a similar situation to one or more of the cases presented below? ❑ Case 1: Our records management compliance files are from the 1990s or earlier. ❑ Case 2: We have several ordinances and/or letters from different periods instead of one document that has all our records management policy information. ❑ Case…
Of all the FAQs we get, this might be the most FAQiest of them all! Both local governments and state agencies want to know if they ‘go paperless’—if they digitize their essential records—can they get rid of the original paper or film copies? Yes! Records management laws and rules applicable to state agencies and local…
The local government schedules or your state agency’s retention schedule should list all of the types of records your local government or state agency creates or receives since the disposition of a record cannot be carried out if it is not included on a retention schedule. Even so, a time may come when you will…
One of the most common type of questions we receive in the Records Management Assistance Unit is how to classify, find, file, and match records to the local government retention schedules. By definition and use, a records retention schedule is a documented policy that serves to identify the records created or received by an organization…
It is that time of the year again: hurricane season started on June 1 and runs through November 30. Historically, the peak threat for the Texas coast is in August and September. However, hurricanes have struck the Texas coast during every month of hurricane season. Additionally, due to COVID-19, your agency may be reevaluating your…
We live in Texas – the state that can rightfully boast of being susceptible to nearly every kind of extreme weather scenario. In this young century, we’ve endured hurricanes, tornadoes, blizzards, earthquakes, wildfires, blistering droughts, flooding: you name it – we’ve experienced it. Texas is also not immune from human errors like electrical fires, accidental…
Post for state agencies coming soon. Local governments are afforded a lot of leeway when adopting TSLAC’s Local Government Schedules. It may seem daunting at first to familiarize yourself with, and meet the mandatory minimums, of 100 or even 1000 record series, but it doesn’t have to be. Customization is still king Before September 1,…