Posts pertaining to Texas state agencies.
Those of you who work for state agencies may be familiar with the recertification process, where the Records Management Officer (RMO) submits a records retention schedule of all the records of the agency with instructions on how to manage them. Each state agency must recertify their schedule every five years for review and approval. Recently,…
If you’re a local government whose records were damaged or destroyed during Hurricane Beryl, we’ve put together these guidelines and resources on disaster recovery from a records perspective and encourage you to read through them. If you have specific questions or you’re feeling in over your head with records management, contact your regional analyst. Do…
Welcome back to our occasional series “Off the Record,” a curated collection of articles we found interesting on a broad range of topics, some which are directly related to records management and others which might share common themes. No, we didn’t write these articles—hence the name of this series, “Off the Record”— but, fortunately, we…
The auditing process is fundamental to ensuring compliance with the law and best practices. However, many records management officers will get nervous when someone mentions doing an audit. Although it can be daunting to put your program under a microscope, there are many positive things that can come out of doing an audit on your…
We are excited to announce that we will be conducting free introductory records management classes via Teams for state agencies on: These classes are free for government employees in Texas. Visit our training page for registration instructions. NOTE: Your confirmation may be delayed. We are reviewing and approving registrants. If you have any questions, please…
On May 13, 2024, the newest update to the Texas State Records Retention Schedule (RRS) was published! These changes affect state agencies and public universities. The amendment to 13 TAC §6.10 is adopted as an administrative rule of the commission—see the full official announcement in the Texas Register. State agencies and universities should update any…
By: Ellen Gleason & Sierra McGee. As a Records Management Officer (RMO) for a state agency, at some point you will need to send your records to TSLAC for transfer or review. This means your records have met retention and their record series has an archival code of “A” or “R”. But then what? What…
In the records and information management (RIM) field, a file plan is a tool you can use to keep track of what and where records live in your organization for their entire lifecycle, from creation or receipt to disposition. Think of it as a roadmap that marks important landmarks regarding a record: where and in…