What needs to be addressed in an E-Records Management Policy

Recently, many questions have been raised about how to establish a electronic records (e-records) management policy. One of the main questions we’ve received is what is covered within an e-records management policy. An e-records management policy enhances the organization’s policy on information management and storage.  A well-crafted policy should address the following: Specify which e-records…

https://commons.wikimedia.org/wiki/Category:Aurora_electronic_calculator_DT210

FAQ: How Do I Calculate Fiscal Year?

Establishing a fiscal year is imperative to the disposal of certain records i.e. financial records. The fiscal year may vary between government offices and state agencies.  In building this tool, I used the months of August and September as planning factors in order to align the tools with the fiscal year end of state agencies and local…

TSLAC Exhibit at the Capitol

This week an exhibit showcasing the services of the Texas State Library and Archives Commission is featured in the basement rotunda at the Capitol building. Our SLRM division services are outlined in this new one-minute video produced by our agency: Each division has a banner featuring the services offered by our agency, and we have…

Identifying and Protecting Essential Records

Picture this: After a seventh consecutive day of raining, there are flood warnings for the surrounding area—a common problem for central Texas— and your government building is in the flood zone.  Does work need to carry on regardless of the conditions? How do you ensure business continues? Imagine your office building has a suspected gas leak…

FAQ: State Records Center

Frequently Asked Questions, and Some Questions that have never been asked about the State Records Center. Here are the answers to some of the FAQs I get from customers and some others that I just made up. How many records do you store there? This answer changes every time I hear the “Kerplunk” of the…

e-Records 2016 Conference Sessions Recap: “Vendor Neutral Data Management and Records Retention” and “Records Management vs. #recordsmanagementrocks!”

This is the fifth and final post of a multi-part recap of the 2016 e-Records Conference. Presentation materials from the conference are available on the e-Records 2016 website. 1. At the Intersection of Technology and Records Management 2. “Accessing the Texas Digital Archive” and “Enterprise Information Management in Sharepoint 2016” 3. “Process Mapping as a Best…

e-Records 2016 Conference Sessions Recap: “Process Mapping as a Best Practice” and “Email Redactions Made Easy”

This is the third post of a multi-part recap of the 2016 e-Records Conference. Presentation materials from the conference are available on the e-Records 2016 website. 1. At the Intersection of Technology and Records Management 2. “Accessing the Texas Digital Archive” and “Enterprise Information Management in Sharepoint 2016” 3. “Process Mapping as a Best Practice” and “Email…