A brain made out of metal gears above the phrase RIM Brain in white letters on a black background.

RIM-Brain: Spooky Site Survey

It is once again the spooky season. Time for jump scares and horror thrills from our favorite scary flicks. We in the records management field often see records and information management (RIM) applications in our entertainment. So, let’s grab our candy corn and caramel apples and enjoy the feature. (Warning: Spoilers ahead!) Ghostbusters (1984) The…

Risk Assessment

A risk assessment is the practice of evaluating the inherent threats to and weaknesses in a government entity’s records and information. It is a recommended practice to evaluate the protection of your entity’s records in order to mitigate the potential destruction, harm, or loss to the information. While it may seem daunting to conduct a…

Email Management Policy: Tips and Ideas

Some of the consulting questions we receive revolve around the subject of how to manage email and email records. From those questions the matter becomes how should a government entity address the management of its email. The best way an entity can capture their practices and procedures for email management is to create a policy.…

LGRA Compliance: Defining “Elected County Officials”

When helping local governments achieve compliance, we commonly receive the questions about which forms to use. The compliance forms differ depending on whether you are non-elected or elected office. Sometimes we receive questions about the difference in elected by the public versus elected by the board in ascertaining the forms. What does the term “elected…

Remarkable Records

Remarkable Records: Spooky Records

With the changing of the seasons from summer to autumn brings in cooler weather, shorter days, and heralds in the spooky season. This season brings harvests, pumpkins, spectacular eye-catching displays, and eerie paranormal searches for the source of morbid curiosities. Searching for a sense of hair-raising sites and information of the departed, where might one…

Remarkable Records

Remarkable Records: Wildlife Edition

A common icebreaker question among records professionals is, “What is your favorite record series?” While we all have our own “favorites,” the twelve local government retention schedules include several series one might call “remarkable,” including this one: PW5550-03c WILDLIFE RECORDS Necropsy reports on dead marine mammals.   3 years. By regulation – 9 CFR 3.110(g). Located…

compliance webinar

New Webinar: Achieving Compliance

Announcing our powered-up compliance webinar to help your office in the fight against non-compliance! If you work for a local government and have interacted with us, there’s a good chance you’ve heard us talk about whether or not you’re “in compliance.” We can make it sound more fun and call it the paperwork polka, the…