Attention, Texas State Public University RMOs. The University Records Retention Schedule (URRS) Common Series Checklist is finished and ready for schedule review use. The URRS Common Series Checklist contains records series frequently used by Texas public universities. It is to be utilized as a guidance tool and aid to assist universities when reviewing their schedules…
Publications and public relations, two purposes with similar actions yet perform two different functions in their execution. In records designation both publication and public relations records can become mixed up due to the similarities such as how the records dispense out information, but the overall business tasks of each is what makes them distinct from…
The spooky season is here once more. Let’s turn on our screens, grab the caramel corn, and don on our best striped outfits to enjoy another season of Halloween films. We in the records management field often see records and information management (RIM) applications in our entertainment. Let’s cross over and have an eerie time. (Warning:…
We are happy to announce our new and updated seven-part email management webinar series. Local governments and state agencies across the State of Texas utilize email as a form of communication to transmit information and to conduct official business. From that business and communications, what happens to the emails and how do those emails relate…
It is once again the spooky season. Time for jump scares and horror thrills from our favorite scary flicks. We in the records management field often see records and information management (RIM) applications in our entertainment. So, let’s grab our candy corn and caramel apples and enjoy the feature. (Warning: Spoilers ahead!) Ghostbusters (1984) The…
A risk assessment is the practice of evaluating the inherent threats to and weaknesses in a government entity’s records and information. It is a recommended practice to evaluate the protection of your entity’s records in order to mitigate the potential destruction, harm, or loss to the information. While it may seem daunting to conduct a…
Some of the consulting questions we receive revolve around the subject of how to manage email and email records. From those questions the matter becomes how should a government entity address the management of its email. The best way an entity can capture their practices and procedures for email management is to create a policy.…
When helping local governments achieve compliance, we commonly receive the questions about which forms to use. The compliance forms differ depending on whether you are non-elected or elected office. Sometimes we receive questions about the difference in elected by the public versus elected by the board in ascertaining the forms. What does the term “elected…