When helping local governments achieve compliance, we commonly receive the questions about which forms to use. The compliance forms differ depending on whether you are non-elected or elected office. Sometimes we receive questions about the difference in elected by the public versus elected by the board in ascertaining the forms. What does the term “elected…
When searching our local retention schedules, you may come across a record series that seems familiar—like a series you have seen before. This is not a sense of déjà vu. Sometimes the same series is included on different schedules, and there is a good reason we do that. In this edition of Remarkable Records, we…
With the changing of the seasons from summer to autumn brings in cooler weather, shorter days, and heralds in the spooky season. This season brings harvests, pumpkins, spectacular eye-catching displays, and eerie paranormal searches for the source of morbid curiosities. Searching for a sense of hair-raising sites and information of the departed, where might one…
A common icebreaker question among records professionals is, “What is your favorite record series?” While we all have our own “favorites,” the twelve local government retention schedules include several series one might call “remarkable,” including this one: PW5550-03c WILDLIFE RECORDS Necropsy reports on dead marine mammals. 3 years. By regulation – 9 CFR 3.110(g). Located…
Announcing our powered-up compliance webinar to help your office in the fight against non-compliance! If you work for a local government and have interacted with us, there’s a good chance you’ve heard us talk about whether or not you’re “in compliance.” We can make it sound more fun and call it the paperwork polka, the…
Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to records management and others which might share common themes. No, we didn’t write these articles—hence the name of this series, “Off the Record”— but, fortunately, we didn’t need to in order…
Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to records management and others which might share common themes. No, we didn’t write these articles—hence the name of this series, “Off the Record”— but, fortunately, we didn’t need to in order…
One of the most common type of questions we receive in the Records Management Assistance Unit is how to classify, find, file, and match records to the local government retention schedules. By definition and use, a records retention schedule is a documented policy that serves to identify the records created or received by an organization…