Emoji Records Retention Schedule At some point in the introduction to records management training courses for both local governments and state agencies we discuss what the different retention codes on the retention schedules mean. Normally it looks and goes something like this: We say it’s time for a little update. Better…
Picture this: After a seventh consecutive day of raining, there are flood warnings for the surrounding area—a common problem for central Texas— and your government building is in the flood zone. Does work need to carry on regardless of the conditions? How do you ensure business continues? Imagine your office building has a suspected gas leak…
Given the fast-paced nature of technology and how quickly systems and formats can reach obsolescence, inevitably state agencies need to migrate agency information, data, and records to newer systems and devices. Whenever TSLAC receives inquiries on this topic, it’s a Catch-22; the analysts exist to help and guide state agencies on records management, however the…
Hopefully I’m not revealing a huge secret when I say a large part of the analysts’ responsibilities involves receiving, reviewing and processing local government compliance paperwork. Considering there are over 10,000 local governments across Texas, it keeps us pretty busy, especially since we end up receiving local government compliance paperwork from entities and departments that…
Once you tackle determining whether social media content are records, the job is not quite done; capturing social media records is an extremely important aspect to successfully managing the records. Social media capture helps guarantee your government body has access to the records for review, use and, ultimately, destruction at the end of its retention…
Updated March 3, 2022 Are you the lone wolf Records Management Officer leading the charge and taking the responsibility of records management in your organization? Maybe you’re fine just the way you are, but maybe you’d like a little help now and again to help implement the records management program and keep things running smoothly.…
If the question is, “Can Social Media Content be a record?” then the answer is “Yes, it can be.” This is supported by the definition of a government record as defined in the Local Government Records Act (LGRA) and in the Government Code Chapter 441 for State Agencies; records can exist in a variety of…
What is the Cloud? In our daily consulting, we often get asked questions about using the Cloud as a means of storing records. When we throw around the term “cloud storage,” we’re really talking about cloud computing, which encompasses cloud storage, or “renting” space on a server for storage; but cloud computing is much bigger.…