By: Ellen Gleason & Sierra McGee. As a Records Management Officer (RMO) for a state agency, at some point you will need to send your records to TSLAC for transfer or review. This means your records have met retention and their record series has an archival code of “A” or “R”. But then what? What…
In the records and information management (RIM) field, a file plan is a tool you can use to keep track of what and where records live in your organization for their entire lifecycle, from creation or receipt to disposition. Think of it as a roadmap that marks important landmarks regarding a record: where and in…
Per Local Government Code, 203.041 (LGC)(a.)1. local governments are required to manage an internal schedule. Some local governments have asked, “can I get the Texas State Library and Archives Commission’s (TSLAC) local retention schedules in a spreadsheet?” Now we can do you one better! All of TSLAC’s 12 local retention schedules have been uploaded into…
When facing the task of recertifying or amending a state agency or public university records retention schedule, whether it is annually, biennially, or most often, quinquennially, there are different metaphors Your Helpful Government Information Analyst may use to think about how the assignment can be approached. Some of the metaphors an analyst might consider are…
You are cordially invited to the annual Local Government Records Management Officer meeting. Calling all records management officers and records professionals serving local governments across Texas! Texas State Library and Archives (TSLAC) wants to meet with you. Due to the size of this meeting and geography, this event will be held via Zoom. When: Thursday,…
Last year, for Valentine’s Day, two analysts in the Records Management Assistance Unit wrote an article titled: 10 Things We Love About Records Management. We wanted to acknowledge ten things that made our hearts flutter as analysts. This year, however, in honor of all the broken hearts this Valentine’s Day, let’s discuss five things that…
In a criminal justice system, records and information are necessary to support operations and functions. In a television show like Law & Order: Special Victims Unit, our old friend RIM-Brain often pops in to say, “Hey, that’s not proper records and information management (RIM).” These are their stories. DUN-DUN. As always, spoilers ahead! “Game” (Season…
You may have heard of TSLAC’s Local Government Retention Schedules when you started your new position with a local government. However, perhaps you have not been given much guidance in what they are or even how to use them. So, you find yourself asking this question: “How do I, as a beginner in records management…