Posts pertaining to Texas state agencies.
The unique string of characters assigned to each records series on a Texas state agency retention schedule are known as Agency Identification Numbers – AINs. These initials that can also be pronounced (eyns), are the lifeblood of your retention schedule. There is a reason why it is the first value entered on any line containing…
The state agency recertification process can be daunting. A formal letter arrives from the State Records Administrator. The letter cites the chapter and verse of state agency scheduling rules. An email with an eight page attachment of tips, tricks, and rules is then deposited into your email inbox. It can seem like a lot, especially…
Of all the FAQs we get, this might be the most FAQiest of them all! Both local governments and state agencies want to know if they ‘go paperless’—if they digitize their essential records—can they get rid of the original paper or film copies? Yes! Records management laws and rules applicable to state agencies and local…
The local government schedules or your state agency’s retention schedule should list all of the types of records your local government or state agency creates or receives since the disposition of a record cannot be carried out if it is not included on a retention schedule. Even so, a time may come when you will…
On May 10, 2020, the newest and fifth-est edition of the Texas State Records Retention Schedule (RRS) will go live! The amendments to 13 TAC §6.10(a) are adopted as an administrative rule of the commission – see the full official announcement on the Texas Register. For state agency and state university RMOs, this means that…
Web archiving involves using software to take periodic snapshots to preserve as much data as you need about your organization’s website, including any associated metadata. These snapshots will allow you to track and to document even the slightest changes made to the website. The benefits are that this practice shows your records management program: is…
These days, the word “telecommunication” or, as it’s more commonly referred, “telecommuting” is something everyone is hearing. But what is telecommuting anyway, and how does it apply to records management? Telecommunication means communication over a distance by telephone, cable, or broadcasting. For most people, this means working from home on a desktop or laptop computer.…
During the course of consulting, we analysts are sometimes asked if TSLAC has a certification program for records management. The answer is that we don’t – we provide training through classes, workshops, and webinars for which you are given a certificate of completion, but we do not offer something that would be recognized as a…