Shadow people celebrating in the lobby of the de Zavala building while fireworks go off

Debut of the Texas State University Records Retention Schedule (URRS): 2nd Edition, and the Texas State Records Retention Schedule (RRS): Revised 5th Edition

On July 18, 2022, the newest editions of the Texas State Records Retention Schedule (RRS) and the Texas State University Records Retention Schedule (URRS) went live! The amendments to 13 TAC §6.10(a-b) are adopted as an administrative rules of the commission – see the full official announcement on the Texas Register. For state agency and…

Visual illustrations of data, information, and records

The Relationships Between Data, Information, and Records

by Erica Rice Data. Information. Record. These terms are thrown around a lot in the information management world, and they are often used interchangeably. However, each of these terms has a distinct definition and purpose in the practice of records management. Let’s look at the definitions of each of these—and how they are related—to make…

RIM Month Swag expo hall

RIM Month Virtual Swag Bag

By Erica Rice and Rebecca Hanna It’s that time of year again! April is “RIM Month,” which means that Records and Information Management (RIM) professionals the world over get together to educate their stakeholders on the value of records management. Aside from actively improving records management in your organization (e.g. training your employees, conducting cost-benefit…

RIM-Brain: The Office

by Brianna Cochran and Erica Rice Sometimes as records and information management (RIM) professionals, we become so used to looking for RIM issues at work that we continue to see those issues in our free time. We’ve dubbed this condition “RIM-Brain.” A leisure activity like watching television takes on larger implications as the RIM-Brain takes…

Illustration of Person Filing Paper in Giant File Folder

What is a Subject File?

by Erica Rice If you are a close reader of the local or state retention schedules, you may have seen the term “subject file” appear in the descriptions of some of your favorite records series. Subject files are defined in the local schedules as “collections of correspondence, memos and printed materials on various individuals, activities,…

Welcome

Adding to Our Team

The records management assistance team at the Texas State Library and Archives Commission welcomes a new analyst this month. Read more about Katherine Hoffman, who is now the point of contact for local governments in the East-South region of Texas. The East-South region is comprised of the following counties: AransasAustinBexarBrazoriaCalhounColoradoComal DeWittGoliadGonzalesGuadalupeJacksonKarnesKendall LavacaMatagordaRefugioVictoriaWallerWhartonWilson To find the…