Text message invitation to happy hour.

FAQ: Are text messages records? (redux)

It’s been almost 6 years since we addressed this question originally. In that time, the popularity of text messaging (“texting”) has skyrocketed while awareness that text messages (“texts”) are potentially government records has increased very little. Here we go again! The definition of a government record in Texas is media neutral. A record is defined…

e-Records 2016 Conference Sessions Recap: “Process Mapping as a Best Practice” and “Email Redactions Made Easy”

This is the third post of a multi-part recap of the 2016 e-Records Conference. Presentation materials from the conference are available on the e-Records 2016 website. 1. At the Intersection of Technology and Records Management 2. “Accessing the Texas Digital Archive” and “Enterprise Information Management in Sharepoint 2016” 3. “Process Mapping as a Best Practice” and “Email…

FAQ: What is a Countywide RMO?

If you work in a county government, you might have heard us use the phrase countywide RMO. Today’s topic is about who the countywide records management officer (RMO) is and what they do. The commissioners court designates an individual to serve as the countywide RMO. That person then serves as the RMO for all the county’s…

FAQ: What do “filed” and “recorded” mean on Local Schedule CC?

Get ready county clerks, because this post is just for you… A common question posed to the analysts here at TSLAC concerns the difference between records series on Local Schedule CC that look nearly identical but have different retention periods. A good example is series CC1400-11 and CC1400-10. Both are for deputation records, but only…

FAQ: Do I have to keep copies of records I produced to fulfill a public information request?

Recently TSLAC has received a flurry of questions from state agencies and local governments about retaining records related to public information requests. Some people have asked if the government must make extra copies of the requested records and retain the extra copies with the correspondence and documentation that initiates, processes, and responds to the request. The answer is…

Records Management from the Top: Governing Bodies and State Agency Heads

This is the last in a series profiling the Who’s Who in Records Management. Over the last few weeks, we’ve looked at the Records Management Officer (RMO), records custodians, and records liaisons, who are all very much in the thick of things when it comes to records management. Today we’re taking a step back from hands-on records management to…

Proposed Revisions to Local Schedule PS

As part of our effort to maintain up-to-date local government records retention schedules, we are currently working to update Local Schedule PS: Records of Public Safety Agencies. We will be presenting a draft to our Commission at a meeting later this year to begin the Local Schedule approval process, but before we begin the official…

eRecords Conference 2015: Implementing an Electronic Document Management System – A RIM Professional’s Guide

This is the fifth post of a multi-part recap of the 2015 e-Records Conference. Presentation materials from the e-Records Conference are available on the e-Records 2015 website. In today’s office environment, a whole host of factors drive the switch from paper to electronic records: the rapid increase in born digital and exclusive handling of many records…