The beginning of the new year is a time for reflection and planning for the coming months. What records management goals do you have for 2023? Here are a few ideas to get you thinking.
In honor of the season, let’s do a little countdown…
3. Find Community
Records management can be a lonely business. Even though we here at TSLAC understand that managing records is everyone’s job, we also know it’s a task that sometimes gets cordoned off to one specific person or department. It’s possible to go it alone, but it’s more fun if you have someone to trade niche memes with. If you’re feeling lonesome in your records management role, make 2023 the year you get out there and make some records management friends and allies!
Get to Know Your Records Management “Neighbors”
If you work for a local government, reach out to similar governments nearby, and if you work for a state agency try saying hello to the RMOs at similar agencies. You may find that your new records management bestie was next-door all along!
Join Some Groups
There are many organizations for records management professionals that offer email lists, training, and conferences to attend. Check out our External Resources page for a list of professional organizations you can join. Here are some good places to start:
- RMICC, the Records Management Interagency Coordinating Counsel
- SACCRIM, the State Agency Coordinating Committee Records and Information Management subcommittee
- ARMA International, the Association of Records Managers and Administrators (there may also be a local chapter near you)
- NAGARA, the National Association of Government Archives & Records Administrators
2. Tackle a Clean-up Project
Is there a back room full of boxes that you’ve been meaning to clean out? Do you have several years’ worth of emails sitting in your inbox, unsorted? With a little planning, you can tackle even the largest of clean-up projects this year.
- Filing Crash Course: Classification Schemes
- Beyond A to Z: Filing Tips to Organize Better
- How Can I Set Up an Email Filing System?
- Outlook Tips for Easy Email Management
- FAQ: Can I destroy a paper original after scanning?
- Quick Tips on Disposal of Electronic Records
- Microfilm Destruction Tips
- FAQ: Why Use a Disposition Log?
1. Make a Disaster Plan
A disaster plan is something you hope you’ll never have to use, but that you’ll be glad to have if something goes wrong. With the potential for hazardous weather events, cybersecurity attacks, and you know… *gestures broadly at everything,* maybe this is the year to finally get around to writing one.
Emergency Preparedness Resources
- Information Disaster Plan
- Emergency Preparedness for Local Governments
- Cybersecurity Resources for Texas Local Governments
- Strategies to Protect your Records from Ransomware
Happy New Year!
The Records Management Assistance Unit wishes you the happiest of new years!
If you’re feeling nostalgic for “auld lang syne,” check out a previous analyst’s records management resolutions from a over a decade ago. Time really does fly!